Healthcare Jobs at West Virginia University with Visa Sponsorship
West Virginia University hires across clinical, research, and administrative Healthcare functions, from physicians and nurses to public health specialists supporting its academic medical center. The university has an established sponsorship infrastructure that supports international candidates pursuing roles where specialized credentials and advanced degrees are the norm.
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Get Access To All JobsThe Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Clinical Data Manager with the Clinical Research Unit.
About The Opportunity
The primary responsibility of this position is to provide the Biospecimen and Translational Research Analysis Core (BioTRAC) with high-level support related to the collection, management, and reporting of patient clinical data associated with the WVU Cancer Institute. This role supports translational and basic science research by ensuring accurate, timely, and compliant capture of clinical data to support research, including when linked to biospecimen collection. The position is responsible for the time-sensitive gathering, recording, and maintenance of clinical and treatment-related information for internal reporting, quality assurance, and research use by the BioTRAC team and Cancer Institute investigators. Duties are performed under the direction of managerial or specialist/lead staff and may include record review, data abstraction, data quality checks, and support of BioTRAC research and administrative objectives. This position provides internal and external research support services, responds to inquiries, and independently resolves matters of low to moderate complexity. Responsibilities require judgment, attention to detail, and adherence to established guidelines and precedents. Work effort directly impacts research data quality, program operations, and regulatory compliance.
Benefits
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year (employee leave)
- 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
- WVU offers a range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
- Wellness programs
- Identifies, reviews and verifies appropriate clinical source documentation to support BioTRAC biospecimen and clinical data records.
- Enters and manages clinical data within a centralized retrospective BioTRAC database and clinical data catalog, following established data definitions, standards, and quality control procedures.
- Coordinates data collection with the BioTRAC research team to facilitate efficient and accurate collection of patient clinical data.
- Abstracts and gathers relevant patient demographic, diagnostic, treatment, and outcome data from medical records and institutional data sources for entry into BioTRAC databases.
- Ensures timely and accurate completion of clinical data entries and performs routine data quality and integrity checks prior to reporting or research use.
- Maintains individual research subject records by obtaining and organizing data from medical records, lab reports, treatment schedules, and other protocol or project-related documentation.
- Updates and maintains longitudinal clinical data for patients included in BioTRAC-supported related projects, protocols, or retrospective initiatives.
- Maintains confidentiality, security, and appropriate access controls for patient and research data.
- Prepares and provides de-identified clinical data extracts or summaries for investigators in accordance with approved protocols, IRB determinations, and BioTRAC policies.
- Assists with regulatory and compliance activities related to retrospective data collection and tissue banking support, including IRB documentation as needed.
- Supports audits, quality reviews, and data requests by internal or external stakeholders.
- Participates in meetings and project planning related to BioTRAC research support activities.
- Collaborates with BioTRAC leadership and research teams to refine and expand the retrospective data catalog based on investigator needs.
Basic Qualifications
- Bachelor’s degree in life sciences, biology, health informatics, or other related field;
- A minimum of one (1) year of experience in clinical research, data coordination, tissue banking, or medical record abstraction.
- Any equivalent combination of related education and/or experience will be considered.
- All qualifications must be met by the time of employment.
Knowledge, Skills and Abilities
- Skilled in retrospective medical record review and clinical data abstraction.
- Experience working with clinical databases or registry-style data systems preferred.
- Understanding of how clinical data supports translational research across multiple disease areas.
- Strong time management skills with the ability to meet deadlines.
- Attention to detail and data quality that is essential for accuracy in data handling.
- Skilled at identifying and verifying appropriate clinical source documentation for data reporting.
- Working knowledge of human subjects research regulations and IRB processes.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of medical terminology, diagnoses, and treatment modalities.
- Proficiency with basic data systems, databases, and office software such as, but not limited to, Epic, REDCap, Microsoft Office, EDC systems, and OnCore.
- Understanding of data security, confidentiality, and privacy requirements.
- Ability to communicate effectively with research staff and clinical partners.
- Ability to speak effectively before groups of investigators and staff of the organization.
- Ability to read, interpret, and apply protocols, procedures, and regulatory documents.
- Ability to apply sound judgment and problem-solving skills in standardized situations.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Complies with HIPAA rules.
Preferred Qualifications
- Experience with translational medical research or retrospective clinical data collection.
About WVU
West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees. From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures. At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers. Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.
West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.
Job Posting
Mar 12, 2026
Posting Classification
Non-Classified
Exemption Status
Exempt
Benefits Eligible
Yes
Schedule
Full-time
The Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Clinical Data Manager with the Clinical Research Unit.
About The Opportunity
The primary responsibility of this position is to provide the Biospecimen and Translational Research Analysis Core (BioTRAC) with high-level support related to the collection, management, and reporting of patient clinical data associated with the WVU Cancer Institute. This role supports translational and basic science research by ensuring accurate, timely, and compliant capture of clinical data to support research, including when linked to biospecimen collection. The position is responsible for the time-sensitive gathering, recording, and maintenance of clinical and treatment-related information for internal reporting, quality assurance, and research use by the BioTRAC team and Cancer Institute investigators. Duties are performed under the direction of managerial or specialist/lead staff and may include record review, data abstraction, data quality checks, and support of BioTRAC research and administrative objectives. This position provides internal and external research support services, responds to inquiries, and independently resolves matters of low to moderate complexity. Responsibilities require judgment, attention to detail, and adherence to established guidelines and precedents. Work effort directly impacts research data quality, program operations, and regulatory compliance.
Benefits
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year (employee leave)
- 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
- WVU offers a range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
- Wellness programs
- Identifies, reviews and verifies appropriate clinical source documentation to support BioTRAC biospecimen and clinical data records.
- Enters and manages clinical data within a centralized retrospective BioTRAC database and clinical data catalog, following established data definitions, standards, and quality control procedures.
- Coordinates data collection with the BioTRAC research team to facilitate efficient and accurate collection of patient clinical data.
- Abstracts and gathers relevant patient demographic, diagnostic, treatment, and outcome data from medical records and institutional data sources for entry into BioTRAC databases.
- Ensures timely and accurate completion of clinical data entries and performs routine data quality and integrity checks prior to reporting or research use.
- Maintains individual research subject records by obtaining and organizing data from medical records, lab reports, treatment schedules, and other protocol or project-related documentation.
- Updates and maintains longitudinal clinical data for patients included in BioTRAC-supported related projects, protocols, or retrospective initiatives.
- Maintains confidentiality, security, and appropriate access controls for patient and research data.
- Prepares and provides de-identified clinical data extracts or summaries for investigators in accordance with approved protocols, IRB determinations, and BioTRAC policies.
- Assists with regulatory and compliance activities related to retrospective data collection and tissue banking support, including IRB documentation as needed.
- Supports audits, quality reviews, and data requests by internal or external stakeholders.
- Participates in meetings and project planning related to BioTRAC research support activities.
- Collaborates with BioTRAC leadership and research teams to refine and expand the retrospective data catalog based on investigator needs.
Basic Qualifications
- Bachelor’s degree in life sciences, biology, health informatics, or other related field;
- A minimum of one (1) year of experience in clinical research, data coordination, tissue banking, or medical record abstraction.
- Any equivalent combination of related education and/or experience will be considered.
- All qualifications must be met by the time of employment.
Knowledge, Skills and Abilities
- Skilled in retrospective medical record review and clinical data abstraction.
- Experience working with clinical databases or registry-style data systems preferred.
- Understanding of how clinical data supports translational research across multiple disease areas.
- Strong time management skills with the ability to meet deadlines.
- Attention to detail and data quality that is essential for accuracy in data handling.
- Skilled at identifying and verifying appropriate clinical source documentation for data reporting.
- Working knowledge of human subjects research regulations and IRB processes.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of medical terminology, diagnoses, and treatment modalities.
- Proficiency with basic data systems, databases, and office software such as, but not limited to, Epic, REDCap, Microsoft Office, EDC systems, and OnCore.
- Understanding of data security, confidentiality, and privacy requirements.
- Ability to communicate effectively with research staff and clinical partners.
- Ability to speak effectively before groups of investigators and staff of the organization.
- Ability to read, interpret, and apply protocols, procedures, and regulatory documents.
- Ability to apply sound judgment and problem-solving skills in standardized situations.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Complies with HIPAA rules.
Preferred Qualifications
- Experience with translational medical research or retrospective clinical data collection.
About WVU
West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees. From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures. At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers. Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.
West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.
Job Posting
Mar 12, 2026
Posting Classification
Non-Classified
Exemption Status
Exempt
Benefits Eligible
Yes
Schedule
Full-time
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Get Access To All JobsTips for Finding Healthcare Jobs at West Virginia University Jobs
Align Your Credentials With WVSOM and WVU Medicine Requirements
WVU's Healthcare roles often require state licensure or board certification alongside your degree. Verify that your foreign medical or nursing credentials have been evaluated by a NACES-approved agency before you apply, so HR can confirm eligibility without delays.
Target Roles Tied to WVU's Research Missions
Positions connected to WVU's academic medical center and research programs are more likely to support visa sponsorship than purely administrative Healthcare roles. Filter your search toward clinical research, residency-adjacent, and grant-funded positions where international hiring is routine.
Use Migrate Mate to Find Open Healthcare Roles at WVU
Search Migrate Mate to browse Healthcare positions at West Virginia University that are open to visa sponsorship. It filters out roles where sponsorship is unlikely, saving you time on applications that won't move forward.
Ask About the LCA Filing Timeline Before Accepting an Offer
WVU must file a Labor Condition Application with the DOL before your H-1B petition reaches USCIS. Confirm your start date accounts for LCA certification time, typically seven business days, plus USCIS processing on top.
Understand How J-1 Waivers Affect Your H-1B Eligibility
If you completed a J-1 residency or fellowship with a two-year home residency requirement, you'll need a Conrad 30 waiver or other DOL-sponsored waiver before WVU can file an H-1B petition on your behalf. Clarify your J-1 status early in conversations with HR.
Prepare a Specialty Occupation Justification for Your Role
USCIS scrutinizes whether Healthcare roles at universities genuinely require a specialized degree. Gather documentation showing your position demands specific clinical or research expertise, not just a general health sciences background, to support the specialty occupation determination.
Healthcare at West Virginia University jobs are hiring across the US. Find yours.
Find Healthcare at West Virginia University JobsFrequently Asked Questions
Does West Virginia University sponsor H-1B visas for Healthcares?
Yes, West Virginia University sponsors H-1B visas for qualifying Healthcare roles, particularly those tied to its academic medical center, clinical research programs, and faculty-adjacent positions. The role must qualify as a specialty occupation under USCIS standards, meaning it requires at least a bachelor's degree in a specific field directly related to the position. WVU's HR and international services office manages the petition process on the employer side.
How do I apply for Healthcare jobs at West Virginia University?
Applications go through WVU's official careers portal at careers.wvu.edu, where Healthcare roles are listed by department and function. You can also browse Healthcare positions at WVU that are open to visa sponsorship on Migrate Mate, which filters listings to surface roles where international candidates are actively considered. Tailor your application to highlight licensure, board certifications, and any research or clinical specializations relevant to the specific role.
Which visa types does West Virginia University commonly use for Healthcare roles?
WVU uses H-1B most frequently for clinical and research Healthcare professionals. J-1 is common for residents and fellows in academic medical settings. F-1 OPT and CPT cover students in WVU's health sciences programs during and after graduation. For permanent roles with long-term hiring intent, WVU has also pursued EB-2 and EB-3 green card sponsorship through PERM labor certification. TN is available for Canadian and Mexican nationals in qualifying Healthcare occupations.
What qualifications does West Virginia University expect for Healthcare roles?
Requirements vary by role, but most clinical positions require relevant U.S. or foreign licensure, board certification where applicable, and a degree from an accredited institution. Foreign-trained physicians typically need ECFMG certification. Nursing roles require NCLEX passage and state licensure in West Virginia. Research and administrative Healthcare roles tend to emphasize advanced degrees and prior academic medical center experience over licensure, but the specific job posting will define the threshold.
How long does the visa sponsorship process take for a Healthcare role at WVU?
For an H-1B, the full timeline from offer to work authorization can range from a few months to over a year depending on when you're hired relative to the H-1B cap cycle and whether premium processing is used. Cap-subject H-1B petitions are filed in April for an October 1 start date. J-1 petitions through WVU's designated sponsor office can move faster. PERM-based green card cases take significantly longer, often two or more years from filing to approval.
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