Contract Administration Manager Jobs
Contract Administration Manager jobs are open across government contracting, construction, healthcare, and technology, from mid-level specialist to senior director, with specializations in federal procurement, construction contract oversight, and vendor agreement management. See the openings below and apply to the ones that match your experience.
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APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Piazza Center is seeking a detail-oriented and highly organized Research Project Budget & Contract Administration Assistant to support the Center’s contract, billing, and financial administration processes.
Working closely with the Executive Director and Research Project Manager, this position will support the financial and administrative operations of the Center and its research projects. Responsibilities include tracking expenditures and revenue, maintaining the sales and contract pipeline, coordinating contract processing and signatures, facilitating invoicing and accounts receivable processes, and processing subcontractor and contributor payments. This role will help ensure contracts, payments, and project finances are managed accurately, efficiently, and on schedule.
The position will also support payments to consultants, subcontractors, and other project contributors and maintain accurate documentation to ensure financial and contractual activities are completed accurately and on schedule.
Key Responsibilities
- Maintain the Center’s sales, contract, billing, and payment pipeline.
- Coordinate contract preparation, signatures, processing, and required documentation.
- Process invoice requests and assist with billing and payment follow-up through Penn State fiscal offices and external systems, including completion of required documentation and procedures.
- Track project revenue, expenditures, receivables, and consultant/subcontractor payments.
- Maintain accurate financial, contract, invoice, and payment records.
- Monitor deadlines and follow up on outstanding contracts, invoices, and payments.
- Provide regular budget, contract, and pipeline updates to the Executive Director and Research Project Manager.
- Assist with financial audits, reconciliation, reporting, and coordination with university financial and procurement offices.
Preferred Skills and Qualifications
- Knowledge of Penn State fiscal processes and systems, including SIMBA and related fiscal tools, purchasing and procurement, invoicing, vendor management, and Accounts Receivable procedures.
- Experience working in a university, research, nonprofit, or similarly complex administrative environment.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple contracts, invoices, deadlines, and financial transactions simultaneously.
- Experience with financial administration, contract processing, invoicing, accounts receivable, or related administrative functions.
- Strong written and verbal communication skills and the ability to communicate professionally with consultants and university partners.
- Proficiency with spreadsheets and electronic recordkeeping systems.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
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APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Piazza Center is seeking a detail-oriented and highly organized Research Project Budget & Contract Administration Assistant to support the Center’s contract, billing, and financial administration processes.
Working closely with the Executive Director and Research Project Manager, this position will support the financial and administrative operations of the Center and its research projects. Responsibilities include tracking expenditures and revenue, maintaining the sales and contract pipeline, coordinating contract processing and signatures, facilitating invoicing and accounts receivable processes, and processing subcontractor and contributor payments. This role will help ensure contracts, payments, and project finances are managed accurately, efficiently, and on schedule.
The position will also support payments to consultants, subcontractors, and other project contributors and maintain accurate documentation to ensure financial and contractual activities are completed accurately and on schedule.
Key Responsibilities
- Maintain the Center’s sales, contract, billing, and payment pipeline.
- Coordinate contract preparation, signatures, processing, and required documentation.
- Process invoice requests and assist with billing and payment follow-up through Penn State fiscal offices and external systems, including completion of required documentation and procedures.
- Track project revenue, expenditures, receivables, and consultant/subcontractor payments.
- Maintain accurate financial, contract, invoice, and payment records.
- Monitor deadlines and follow up on outstanding contracts, invoices, and payments.
- Provide regular budget, contract, and pipeline updates to the Executive Director and Research Project Manager.
- Assist with financial audits, reconciliation, reporting, and coordination with university financial and procurement offices.
Preferred Skills and Qualifications
- Knowledge of Penn State fiscal processes and systems, including SIMBA and related fiscal tools, purchasing and procurement, invoicing, vendor management, and Accounts Receivable procedures.
- Experience working in a university, research, nonprofit, or similarly complex administrative environment.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple contracts, invoices, deadlines, and financial transactions simultaneously.
- Experience with financial administration, contract processing, invoicing, accounts receivable, or related administrative functions.
- Strong written and verbal communication skills and the ability to communicate professionally with consultants and university partners.
- Proficiency with spreadsheets and electronic recordkeeping systems.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster
PA State Labor Law Poster
Penn State Policies
Copyright Information
Hotlines
Contract Administration Manager Jobs by Experience Level
See All 29 Contract Administration Manager Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsContract Administration Manager Job Market
Who's Hiring
Top Industries Hiring
- Technology & Software
- Consulting & Professional Services
What Employers Look For
The qualifications that appear most often in contract administration manager jobs.
- Bachelor's degree in business administration, supply chain, or a related field
- Experience administering contracts under the Federal Acquisition Regulation (FAR)
- Proficiency in contract lifecycle management software and enterprise procurement systems
- Certified Professional Contracts Manager (CPCM) or Certified Federal Contracts Manager (CFCM) credential
- Demonstrated ability to manage contract modifications, change orders, and dispute resolution
- Strong knowledge of contract law principles, terms and conditions, and risk allocation
Tips for Your Contract Administration Manager Job Search
Tailor your resume to contract types
Federal, commercial, and construction contract administration are distinct tracks. Hiring managers scan for FAR compliance, NEC contracts, or software licensing experience depending on their sector, so name the specific contract frameworks you've managed rather than listing generic contract duties.
Highlight your closeout and dispute experience
Many candidates omit contract closeout, claims resolution, and change order management from their resumes. These are pain points employers actively hire to solve, so if you've handled disputes, modifications, or terminations for convenience, make that visible and specific.
Apply early to roles that fit
Migrate Mate lists contract administration manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Earn a certification before you search
The NCMA's CPCM or CCCM, or the CFCM for federal roles, signals fluency that a resume alone doesn't. Many postings list these as preferred, and holding one moves your application past the initial screen faster than years of experience sometimes does.
Prepare for scenario-based interview questions
Interviewers for this role typically present a contract dispute, a missed milestone, or a scope-creep situation and ask how you'd respond. Walk through a real example from your history, naming the clause you invoked, the stakeholders involved, and the resolution you reached.
Negotiate scope alongside compensation
Contract administration managers often accept offers without clarifying how many active contracts they'll own or whether they'll have support staff. Ask directly about portfolio size, escalation authority, and whether the role includes contract drafting before you accept, not after.
Contract Administration Manager Jobs: Frequently Asked Questions
Which companies are hiring the most contract administration managers?
Parsons, AECOM, and Jacobs are hiring the most contract administration managers right now, with openings concentrated in Colorado, Illinois, and Tennessee, based on current listings on Migrate Mate as of November 2026. Defense contractors, large construction firms, and enterprise technology companies consistently post the highest volume of these roles nationwide.
How many contract administration manager jobs are remote?
About 67% of contract administration manager openings are fully remote or hybrid as of November 2026, with remote work most common in commercial software licensing and vendor management roles. Federal contracting and construction contract administration positions are more likely to require on-site presence due to regulatory oversight and project coordination needs.
How do you become a contract administration manager?
Start with a bachelor's degree in business, supply chain, or a related field, then build experience in contract specialist or procurement analyst roles where you manage agreements end to end. Earning a CPCM, CFCM, or similar professional certification strengthens your candidacy significantly. Move into a manager role by demonstrating that you've led contract closeouts, resolved disputes, and trained junior staff independently.
Can you get hired as a contract administration manager with limited experience?
Some employers will hire candidates with three to four years of contract specialist experience into a manager title, particularly at mid-size companies where the role is more individual-contributor than supervisory. Focusing your search on industries where you already have contract experience, such as construction or technology, and earning a professional certification before applying meaningfully improves your odds at the junior end of the manager level.
What does the contract administration manager interview process look like?
Most processes run three to four rounds: an initial recruiter screen focused on background and contract volume, a panel interview with legal, procurement, or operations stakeholders involving scenario questions about disputes and modifications, and a final conversation with a hiring director or VP. Some employers add a written exercise asking you to review a sample contract and flag risk areas or missing clauses before the final round.
Where can I find and apply to contract administration manager jobs?
You can find and apply to contract administration manager jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your contract type experience and seniority level, then apply directly to each listing that fits.
See All 29 Contract Administration Manager Jobs
Find roles that match your experience and apply in just a few clicks.
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