Dean of Student Services Jobs
Dean of Student Services jobs are open across higher education, community colleges, and K-12 districts, from associate dean to executive-level roles, with specializations in enrollment management, student affairs, and advising program leadership. Scan the live roles below and apply to whichever ones fit.
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Position Summary:
The Administrative Aide will serve as the chief financial and administrative officer for the Office of the Dean of Library Services and Dean of Student Success. This role manages fiscal operations, human resources coordination, and facilities logistics. The position ensures alignment with institutional policies while supporting the strategic mission of the library and Student Success Center.
Essential Duties and Responsibilities:
- Manage operating, personnel, ledger 2, and gift/grant accounts (excluding acquisitions)
- Drafting initial budget breakouts
- Initiate requisitions, handle purchase orders, use the University Purchasing Card (PCard), and advise unit heads on supply procurement
- Compile financial reports for the dean, request journal entries, and oversee compliance for internal/external audits
- Evaluate vendor contracts and suggested changes from Procurement
- Assist the Dean of Library Services / Dean of Student Success with confidential correspondence, reports, and evaluations
- Serve on a variety of internal committees in an administrative support capacity
- Serve as the main operational liaison for internal and external constituencies
- Work with faculty, staff, and university employees to assess information and resolve issues, including after-hours building security, facilities, and emergencies
- Develop, organize, and manage formal records for library operations
- Engage in donor relations activities to support library advancement
- Maintain donor list and gifts, send gift recognition and thank you cards when appropriate
- Oversee compliance regarding civil service staff and negotiated compensation policies
- Assist the dean with faculty reporting, including Assignment of Duties, overload Units, evaluation forms and deadlines
- Advise the Dean and staff on university governing policies, benefit usage, job performance, and union collective bargaining agreements
- Coordinate with Labor Relations as needed
- Complete Personnel Authorization Request form
- Assist in establishing the details of the position, scheduling interviews, attending interviews when necessary, completing the hiring process with Human Resources, and preparing the desk and items needed when the new hire starts their position
- Serve as backup for faculty, civil service, and student assistant payroll in the office administrator's absence
- Serve as Building Coordinator, liaising with technicians and repair persons regarding building, furniture, and equipment issues
- Research information and compile data for annual statistic reports, surveys, and summaries, both internal and external
- Report official statistical data to local, state, regional, and national organizations. Respond to internal and external data inquiries
- Assist in processing, hiring, and supervising Dean's Office student workers
- Train students in administrative functions, including word processing, database entry, receptionist duties, mailroom sorting, and campus deliveries
- Contributes to the success of EIU by perfom1i.ng other duties and assisting with projects, as assigned.
Minimum Qualifications:
- Must be legally authorized to work in the United States.
- Bachelor's degree in business administration, management, or a closely related field.
- OR Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
- OR A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- 60 semester hours or an associate’s degree equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
Preferred Qualifications:
Knowledge and experience of the processes and policies of Eastern Illinois University
Knowledge, Skills and Abilities:
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, and other office procedures and terminology
- Knowledge of technology including electronic equipment, computer hardware and software, and their applications. Knowledge of basic arithmetic, algebra, statistics, and their applications
- Ability to work independently and effectively organize and prioritize multiple tasks
- Ability to identify complex problems and review related information to develop and evaluate options and implement solutions
- Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience
- Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks
- Ability to manage a budget and work within the constraints of that budget
- Ability to analyze, interpret, and explain work related documents, policies, and procedures.
Work Hours
The core work hours of this position are Monday through Friday 8:00 a.m.- 4:30 p.m.
Starting Salary/Pay Rate Range:
Current starting pay rate for this position is $21.52 -$34.10
Application Deadline: November 15, 2026
In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.
Required Applicant Documents:
The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.
- Application
- Resume
- References
- Transcripts (where required as a MAQ)
Benefits Overview:
Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals.
This position is eligible for the following benefits:
- Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
- Vision Insurance: Vision coverage is included with medical at no cost.
- Dental Insurance: Dental plans available to meet your needs.
- Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
- Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
- Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.
For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php
Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equal opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.
The University and Community:
Celebrating more than 130 years of excellence, Eastern Illinois University (EIU) is a fully accredited, comprehensive regional residential institution located in Charleston, Illinois—ideally positioned between Chicago, St. Louis, and Indianapolis. The University is known for its individualized attention, supportive relationships, and exceptional outcomes, including high graduation, retention, and career placement rates. Academically, EIU combines personalized learning with nationally respected programs. Small class sizes allow for close mentorship from distinguished faculty, while innovative undergraduate and graduate programs and firsthand opportunities prepare students for meaningful professional and personal growth. Campus life at EIU is vibrant and community oriented. The University features more than 50 buildings within walking distance, extensive recreational facilities, and more than 200 student organizations including NCAA Division I athletics, and 20+ fraternities and sororities. Cultural life thrives at the world-renowned Doudna Fine Arts Center and the Tarble, which bring exceptional artistic and performance experiences to campus and the region. Students, faculty, and staff enjoy the close-knit atmosphere of a classic college town with convenient access to shops, dining, and outdoor recreation—alongside robust service opportunities coordinated through EIU’s Office of Civic Engagement and Volunteerism. With its strong alumni network, sustainability efforts, and deep commitment to student success, Eastern Illinois University offers an exceptional environment to live, learn, and work.
Important Information for Applicants:
Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217)-581-3463 or employment@eiu.edu for assistance.
Position Summary:
The Administrative Aide will serve as the chief financial and administrative officer for the Office of the Dean of Library Services and Dean of Student Success. This role manages fiscal operations, human resources coordination, and facilities logistics. The position ensures alignment with institutional policies while supporting the strategic mission of the library and Student Success Center.
Essential Duties and Responsibilities:
- Manage operating, personnel, ledger 2, and gift/grant accounts (excluding acquisitions)
- Drafting initial budget breakouts
- Initiate requisitions, handle purchase orders, use the University Purchasing Card (PCard), and advise unit heads on supply procurement
- Compile financial reports for the dean, request journal entries, and oversee compliance for internal/external audits
- Evaluate vendor contracts and suggested changes from Procurement
- Assist the Dean of Library Services / Dean of Student Success with confidential correspondence, reports, and evaluations
- Serve on a variety of internal committees in an administrative support capacity
- Serve as the main operational liaison for internal and external constituencies
- Work with faculty, staff, and university employees to assess information and resolve issues, including after-hours building security, facilities, and emergencies
- Develop, organize, and manage formal records for library operations
- Engage in donor relations activities to support library advancement
- Maintain donor list and gifts, send gift recognition and thank you cards when appropriate
- Oversee compliance regarding civil service staff and negotiated compensation policies
- Assist the dean with faculty reporting, including Assignment of Duties, overload Units, evaluation forms and deadlines
- Advise the Dean and staff on university governing policies, benefit usage, job performance, and union collective bargaining agreements
- Coordinate with Labor Relations as needed
- Complete Personnel Authorization Request form
- Assist in establishing the details of the position, scheduling interviews, attending interviews when necessary, completing the hiring process with Human Resources, and preparing the desk and items needed when the new hire starts their position
- Serve as backup for faculty, civil service, and student assistant payroll in the office administrator's absence
- Serve as Building Coordinator, liaising with technicians and repair persons regarding building, furniture, and equipment issues
- Research information and compile data for annual statistic reports, surveys, and summaries, both internal and external
- Report official statistical data to local, state, regional, and national organizations. Respond to internal and external data inquiries
- Assist in processing, hiring, and supervising Dean's Office student workers
- Train students in administrative functions, including word processing, database entry, receptionist duties, mailroom sorting, and campus deliveries
- Contributes to the success of EIU by perfom1i.ng other duties and assisting with projects, as assigned.
Minimum Qualifications:
- Must be legally authorized to work in the United States.
- Bachelor's degree in business administration, management, or a closely related field.
- OR Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
- OR A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- 60 semester hours or an associate’s degree equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
Preferred Qualifications:
Knowledge and experience of the processes and policies of Eastern Illinois University
Knowledge, Skills and Abilities:
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, and other office procedures and terminology
- Knowledge of technology including electronic equipment, computer hardware and software, and their applications. Knowledge of basic arithmetic, algebra, statistics, and their applications
- Ability to work independently and effectively organize and prioritize multiple tasks
- Ability to identify complex problems and review related information to develop and evaluate options and implement solutions
- Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience
- Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks
- Ability to manage a budget and work within the constraints of that budget
- Ability to analyze, interpret, and explain work related documents, policies, and procedures.
Work Hours
The core work hours of this position are Monday through Friday 8:00 a.m.- 4:30 p.m.
Starting Salary/Pay Rate Range:
Current starting pay rate for this position is $21.52 -$34.10
Application Deadline: November 15, 2026
In accordance with Eastern Illinois University policy (IGP #14.1), EIU is generally unable to sponsor or assume sponsorship of an employment visa (e.g., H-1B, OPT, or other) for this Civil Service position.
Required Applicant Documents:
The Civil Service Examination for this classification is a credentials assessment. No participation other than submission of applicant materials is required from qualified applicants.
- Application
- Resume
- References
- Transcripts (where required as a MAQ)
Benefits Overview:
Eastern Illinois University is proud to offer an excellent benefits package designed to support our employees' well-being and career goals.
This position is eligible for the following benefits:
- Comprehensive Medical Coverage: Competitive employee insurance premiums with flexible plan options.
- Vision Insurance: Vision coverage is included with medical at no cost.
- Dental Insurance: Dental plans available to meet your needs.
- Retirement Benefits: Participation in the State University Retirement System, which includes medical insurance benefits upon retirement.
- Tuition Waivers: Opportunities to pursue educational goals through tuition waivers for employees and dependent children.
- Generous Paid Time Off: Up to 12 paid holidays annually, plus earned vacation and sick time.
For more information on our employee benefit programs for this specific position class, please visit https://www.eiu.edu/humanres/benefits/newemployees.php
Eastern Illinois University is committed to fostering a learning community where all members feel welcomed and valued. The university provides equal opportunity in all areas of campus life, and we strive to recognize and appreciate the unique value of our students, faculty, and staff. Every member of campus has the right to learn and work in an environment free of discrimination and harassment, and beyond that, our goal is for all members of our community to develop a strong sense of belonging to Eastern Illinois University.
The University and Community:
Celebrating more than 130 years of excellence, Eastern Illinois University (EIU) is a fully accredited, comprehensive regional residential institution located in Charleston, Illinois—ideally positioned between Chicago, St. Louis, and Indianapolis. The University is known for its individualized attention, supportive relationships, and exceptional outcomes, including high graduation, retention, and career placement rates. Academically, EIU combines personalized learning with nationally respected programs. Small class sizes allow for close mentorship from distinguished faculty, while innovative undergraduate and graduate programs and firsthand opportunities prepare students for meaningful professional and personal growth. Campus life at EIU is vibrant and community oriented. The University features more than 50 buildings within walking distance, extensive recreational facilities, and more than 200 student organizations including NCAA Division I athletics, and 20+ fraternities and sororities. Cultural life thrives at the world-renowned Doudna Fine Arts Center and the Tarble, which bring exceptional artistic and performance experiences to campus and the region. Students, faculty, and staff enjoy the close-knit atmosphere of a classic college town with convenient access to shops, dining, and outdoor recreation—alongside robust service opportunities coordinated through EIU’s Office of Civic Engagement and Volunteerism. With its strong alumni network, sustainability efforts, and deep commitment to student success, Eastern Illinois University offers an exceptional environment to live, learn, and work.
Important Information for Applicants:
Eastern Illinois University is an Affirmative Action/ Equal Opportunity Employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, gender identity, gender expression, age, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristics.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act to complete the application and/or interview process. If would like to request assistance with the application/interview process, please contact Human Resources at (217)-581-3463 or employment@eiu.edu for assistance.
See All 18 Dean of Student Services Jobs
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Who's Hiring
Top Industries Hiring
- Education
- Science & Research
What Employers Look For
The qualifications that appear most often in dean of student services jobs.
- Master's degree in higher education administration, student affairs, or a related field
- Five or more years of progressively responsible experience in student services or student affairs
- Demonstrated knowledge of Title IX, FERPA, and ADA compliance requirements
- Experience supervising professional staff and managing departmental budgets
- Proficiency with student information systems such as Banner, Ellucian, or PeopleSoft
- Proven ability to develop, assess, and improve student support programs and services
Tips for Your Dean of Student Services Job Search
Align your resume with accreditation language
Many dean of student services postings reference regional accreditation standards like SACSCOC or HLC. Mirror that language when describing oversight responsibilities, as hiring committees often flag candidates who demonstrate familiarity with accreditation-driven compliance expectations.
Apply early to roles that fit
Migrate Mate lists dean of student services openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify student population and program scope
Committees compare candidates partly on scale. State how many students you served, how many staff you supervised, and how many programs you oversaw. Concrete scope figures make your experience easier to benchmark against an institution's current enrollment size.
Target postings by Carnegie Classification
A research university and a two-year community college expect very different things from a dean of student services. Filter openings by institution type early, then tailor your cover letter to reflect the specific student population and mission that classification serves.
Prepare a student-crisis scenario for interviews
Panels for this role almost always include a behavioral prompt about managing a student mental health or Title IX situation. Prepare two or three concrete examples that show cross-departmental coordination, documentation practice, and outcome, without disclosing protected student information.
Negotiate start date around enrollment cycles
Institutions fill this role before fall or spring enrollment pushes. If you receive an offer close to a cycle start, clarifying your available start date early prevents the offer from stalling. A delayed start can affect how quickly committees finalize the hire.
Dean of Student Services Jobs: Frequently Asked Questions
Which companies are hiring the most dean of student servicess?
The most active employers for dean of student servicess right now are Excel Academy Charter Schools, Dean College, and Hope College, and the most openings are in Texas, Michigan, and Illinois, based on current listings on Migrate Mate as of November 2026. Community college systems and large public university networks tend to post the highest volume of openings.
How many dean of student services jobs are remote?
About 0% of dean of student services openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most student-facing responsibilities. Sub-functions that skew most remote include policy development, program assessment, and roles housed within fully online institutions or continuing education divisions.
How do you become a dean of student services?
Start by earning a master's degree in student affairs, higher education administration, or a closely related field. Build experience in frontline student services roles such as advising, residence life, or enrollment management, then move into a director or associate dean position. Demonstrating measurable outcomes, compliance knowledge, and staff leadership is what advances candidates into the dean level.
Can you get hired as a dean of student services without direct experience in the role?
Candidates without the exact title can still compete by drawing on director-level experience in a closely adjacent area such as counseling services, financial aid, or enrollment. Institutions weigh demonstrated leadership scope, familiarity with FERPA and Title IX obligations, and cross-departmental collaboration over title history. A strong internal promotion from an associate or assistant dean role is also a common path.
What does the dean of student services interview process look like?
Most institutions run a multi-stage process that begins with a phone or video screen, followed by a full-day campus visit. The campus visit typically includes panel interviews with faculty governance, student representatives, and senior administrators, a presentation on a student success challenge, and a tour of relevant facilities. Final-round candidates often meet the provost or president before an offer is extended.
Where can I find and apply to dean of student services jobs?
You can find and apply to dean of student services jobs on Migrate Mate, which lists current openings from institutions across the United States. Search for roles that match your experience level and institution type, then apply directly to each listing that fits your background and goals.
See All 18 Dean of Student Services Jobs
Find roles that match your experience and apply in just a few clicks.
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