Development Administrator Jobs
Development Administrator jobs are open across nonprofits, higher education, healthcare, and government agencies, at every level from entry-level coordinator to senior program administrator, with specializations in grants management, donor relations, and operations support. Scan the live roles below and apply to whichever ones fit.
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The Development Sales Gallery Administrator oversees day-to-day operations at an in-person sales gallery in Boca Grande, Florida, and serves as the first point of contact for prospective buyers, brokers, and other visitors. This full-time role supports the Sales Director and the sales, marketing, and project teams on a luxury preconstruction real estate development.
What you’ll do
- Welcome and register visitors, keep visitor logs, follow gallery security procedures, and connect guests with the appropriate sales agent or team member. Manage calls, emails, mail, packages, appointments, and tours.
- Open and close the gallery, coordinate facility upkeep and staff tasks, and keep reception, meeting rooms, and the client lounge ready for guests. Order supplies and track inventory of marketing materials.
- Coordinate vendors, service providers, and contractors. Maintain vendor records and work with accounting to process invoices and receipts.
- Respond to client inquiries, resolve issues, and follow up on feedback. Prepare buyer information packets, presentations, proposals, and transaction documents, and assist with purchase agreements in coordination with the development contract administrator.
- Maintain accurate, confidential client, sales, and project records in SPARK and related systems. Distribute leads, track follow-up, and help the Sales Director prepare weekly pipeline and traffic reports.
- Share visitor and lead information with marketing and coordinate project updates and client requests across teams. Support meetings, correspondence, data entry, and travel arrangements for in-house agents.
- Help plan open houses, broker presentations, client events, and site tours. Coordinate RSVPs, event staffing, catering, transportation, and room setup in line with brand standards.
- Improve day-to-day processes to help the gallery run efficiently and deliver attentive client service.
Skills and qualifications
- Hospitality experience is required.
- Strong organization, attention to detail, and ability to manage several priorities in a fast-paced setting.
- Clear written and verbal communication, strong interpersonal skills, and a professional demeanor.
- Proficiency in Microsoft Word, Excel, PowerPoint, and MRI software.
- Demonstrated customer service and problem-solving skills.
- Discretion when handling confidential information.
Schedule and pay
Full-time, in person in Boca Grande, Florida. $60,000 per year. We’re hiring immediately, and training begins as soon as you’re hired.
How to apply
Please submit your résumé through Indeed.
Pay: $60,000.00 per year
Work Location: In person
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Who's Hiring
Top Industries Hiring
- Education
- Food & Beverage
What Employers Look For
The qualifications that appear most often in development administrator jobs.
- Bachelor's degree in business administration, nonprofit management, or a related field
- Experience with donor management or CRM software such as Raiser's Edge or Salesforce
- Demonstrated ability to manage grant reporting deadlines and compliance documentation
- Strong written communication skills for donor correspondence and grant narratives
- Proficiency in Microsoft Office Suite, particularly Excel for data tracking and reporting
- Familiarity with gift processing procedures and nonprofit fund accounting principles
Tips for Your Development Administrator Job Search
Tailor your resume to grant cycles
Development administrators spend much of their time managing grant timelines, so your resume should call out specific grant management experience by funder type, award size, and reporting cadence rather than listing general administrative duties.
Highlight database and CRM proficiency
Most job postings for development administrators require hands-on experience with donor management systems. Name the platforms you've used, the size of the databases you've managed, and any reporting or data cleanup work you've led.
Apply early to roles that fit
Migrate Mate lists development administrator openings from across the United States in one place, so you can find roles that match your background and apply directly to each listing without sorting through unrelated postings.
Target postings by organizational budget size
Development administrator responsibilities differ significantly between a small community nonprofit and a university with a nine-figure endowment. Filter for organizations whose fundraising volume matches your actual experience to avoid mismatched interviews.
Prepare concrete gift processing examples
Interviewers for development administrator roles often ask how you've handled gift entry errors, reconciliation discrepancies, or donor acknowledgment backlogs. Have at least two specific examples ready that show you caught a problem and resolved it.
Negotiate scope before discussing seniority
Development administrator titles vary widely across organizations. Before accepting or declining an offer based on title alone, ask about the reporting structure, number of active grants or campaigns, and whether the role has any supervisory responsibilities.
Development Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most development administrators?
The most active employers for development administrators right now are Virginia Commonwealth University, KIA Motors, and The Helm, and the most openings are in California, Florida, and Virginia, based on current listings on Migrate Mate as of November 2026. Nonprofits, universities, and large healthcare systems tend to post the most consistently throughout the year.
How many development administrator jobs are remote?
About 0% of development administrator openings are fully remote or hybrid as of November 2026, with availability varying by organization size and sector. Grant administration and donor data management roles tend to be the most remote-friendly, while positions tied to in-person events or frontline donor stewardship are more likely to require on-site presence.
How do you become a development administrator?
Start by earning a bachelor's degree in a field like business administration, nonprofit management, or communications. Build foundational experience through internships or entry-level roles in nonprofit operations or fundraising support. Develop proficiency in donor management software and grant reporting, and pursue professional development through organizations focused on nonprofit advancement to strengthen your candidacy.
Can you get hired as a development administrator with little or no experience?
Yes, some organizations hire development administrators at the entry level, particularly smaller nonprofits that need generalist support. Volunteer grant writing, database work during an internship, or administrative experience in a fundraising environment can substitute for direct paid experience. Highlighting strong organizational skills, attention to detail, and familiarity with donor software makes a real difference at this stage.
What does the development administrator interview process look like?
Most development administrator interviews include an initial screening with HR or a hiring manager, followed by one or two rounds covering your experience with grant management, donor databases, and administrative workflows. Some employers ask for a skills assessment involving data entry, report generation, or a writing sample. Final rounds often include a conversation with the development director or department leadership.
Where can I find and apply to development administrator jobs?
You can find and apply to development administrator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your experience level and specialization, then apply directly to each listing that fits your background and goals.
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