DME Coordinator Jobs
DME Coordinator jobs are open across home health agencies, durable medical equipment suppliers, and hospital discharge planning departments, at every level from entry-level to senior coordinator, with specializations in prior authorization, billing coordination, and insurance verification. See the openings below and apply to the ones that match your experience.
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As a DME Service Coordinator you will be responsible for obtaining clinical documentation, verifying insurance information, and qualifying patients under their insurance guidelines. You will educate patients on sleep therapy and PAP equipment, schedule and complete PAP-related appointments either in-office or virtually, and process paperwork for billing while ensuring all patient interactions are properly documented. Additionally, you will monitor patient progress and provide ongoing support to help patients succeed with their PAP therapy devices.
This role also includes assisting in the showroom with other DME items, answering phone calls, returning voicemails, transferring supplies, and supporting inventory management. Strong organizational skills, attention to detail, and a commitment to compassionate patient care are essential. Knowledge of sleep therapy and DME-related equipment is preferred, and experience with insurance verification and billing processes is a plus.
This position provides coverage and support across our six showroom locations in St. Paul, Edina, Burnsville, Woodbury, Maplewood, and Wyoming and plays a key role in maintaining our high standard of customer service and team support during staff absences, vacations, or high-demand periods.
When not covering at another showroom, you will be based at our St. Paul, University Crossing location, assisting with day-to-day operations, administrative tasks, and customer service.
Schedule: Monday-Friday 8am-4:30pm
As part of the Fairview system, this role if fully benefits eligible. Benefits include medical, vision, and dental coverage. We encourage staff development and support continuing education.
Responsibilities
- Develops and coordinates care protocols and DME set-ups for Home Medical Equipment patients.
- Develops, implements, and manages inventory control process in collaboration with vendors and FV support services to ensure care plans are executed appropriately.
- Maintains and tracks inventory
- Ensures inventory costs are in line with departmental budget
- Ensures patient care needs are served in a timely manner
- Effectively set-up equipment and deliver patient education.
- Educate patients on product information, use, and maintenance processes
- Configure DME equipment and fit for appropriate accessories
- Coordinates equipment data management and analysis
- Develops and implements processes to support patient care in alignment with DME compliance data
- Collaborates with care team to ensure care plans are supported with timely and accurate information
- Provides timely and accurate compliance information to providers
- Facilitates effective claim processing with DME aspects of care plan
- Proactively contact patients to ensure exceptional service and equipment compliance
- Supports patient insurance and/or financial securing processes as appropriate
- Enable accurate claim process by aligning billing processes with insurance requirements
- Performs other duties as assigned
- Partner and/or leader in quality improvement initiatives and community education events
- Serves as technical expert in developing new services
- Supports operational service needs to ensure care delivery
- Ability to train additional staff for coverage when needed
- Completes weekly retail deposits following Fairview’s cash handling procedures
Required Qualifications
- 2 years customer service experience
- Basic Life Support (American Heart Assoc or Red Cross)
- Post High School education
- 2 years in a direct patient care setting
- Fitting DME/respiratory equipment
Qualifications: $22.96- $32.42 Hourly
As a DME Service Coordinator you will be responsible for obtaining clinical documentation, verifying insurance information, and qualifying patients under their insurance guidelines. You will educate patients on sleep therapy and PAP equipment, schedule and complete PAP-related appointments either in-office or virtually, and process paperwork for billing while ensuring all patient interactions are properly documented. Additionally, you will monitor patient progress and provide ongoing support to help patients succeed with their PAP therapy devices.
This role also includes assisting in the showroom with other DME items, answering phone calls, returning voicemails, transferring supplies, and supporting inventory management. Strong organizational skills, attention to detail, and a commitment to compassionate patient care are essential. Knowledge of sleep therapy and DME-related equipment is preferred, and experience with insurance verification and billing processes is a plus.
This position provides coverage and support across our six showroom locations in St. Paul, Edina, Burnsville, Woodbury, Maplewood, and Wyoming and plays a key role in maintaining our high standard of customer service and team support during staff absences, vacations, or high-demand periods.
When not covering at another showroom, you will be based at our St. Paul, University Crossing location, assisting with day-to-day operations, administrative tasks, and customer service.
Schedule: Monday-Friday 8am-4:30pm
As part of the Fairview system, this role if fully benefits eligible. Benefits include medical, vision, and dental coverage. We encourage staff development and support continuing education.
Responsibilities
- Develops and coordinates care protocols and DME set-ups for Home Medical Equipment patients.
- Develops, implements, and manages inventory control process in collaboration with vendors and FV support services to ensure care plans are executed appropriately.
- Maintains and tracks inventory
- Ensures inventory costs are in line with departmental budget
- Ensures patient care needs are served in a timely manner
- Effectively set-up equipment and deliver patient education.
- Educate patients on product information, use, and maintenance processes
- Configure DME equipment and fit for appropriate accessories
- Coordinates equipment data management and analysis
- Develops and implements processes to support patient care in alignment with DME compliance data
- Collaborates with care team to ensure care plans are supported with timely and accurate information
- Provides timely and accurate compliance information to providers
- Facilitates effective claim processing with DME aspects of care plan
- Proactively contact patients to ensure exceptional service and equipment compliance
- Supports patient insurance and/or financial securing processes as appropriate
- Enable accurate claim process by aligning billing processes with insurance requirements
- Performs other duties as assigned
- Partner and/or leader in quality improvement initiatives and community education events
- Serves as technical expert in developing new services
- Supports operational service needs to ensure care delivery
- Ability to train additional staff for coverage when needed
- Completes weekly retail deposits following Fairview’s cash handling procedures
Required Qualifications
- 2 years customer service experience
- Basic Life Support (American Heart Assoc or Red Cross)
- Post High School education
- 2 years in a direct patient care setting
- Fitting DME/respiratory equipment
Qualifications: $22.96- $32.42 Hourly
See All 9 DME Coordinator Jobs
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Find DME Coordinator JobsDME Coordinator Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in DME coordinator jobs.
- Knowledge of Medicare and Medicaid DME billing and coverage guidelines
- Experience processing prior authorizations and insurance verifications for DME
- Proficiency with DME-specific software such as brightree or similar platforms
- Understanding of HCPCS coding and documentation requirements for DME claims
- High school diploma or equivalent, with an associate or bachelor's degree preferred
- Strong communication skills for coordinating between referral sources, patients, and payers
Tips for Your DME Coordinator Job Search
Tailor your resume to DME workflows
Highlight prior authorization experience, insurance verification, and payer-specific knowledge on your resume. Generic healthcare coordinator resumes get screened out fast. Name the specific payer portals and DME categories you've worked with, such as respiratory, mobility, or wound care.
Get your CDME credential before applying
Many DME coordinator postings prefer or require the Certified DME Specialist credential. Completing certification before you apply signals you understand compliance requirements and reduces onboarding risk for the employer, which strengthens your candidacy at both small suppliers and large health systems.
Apply early to roles that fit
Migrate Mate lists dme coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by equipment category
DME coordinator roles vary significantly by product line. Respiratory equipment roles require familiarity with CPAP compliance and oxygen recertification cycles. Orthotics and prosthetics roles emphasize measurement documentation. Filtering by equipment category helps you apply where your hands-on knowledge is strongest.
Prepare for scenario-based interview questions
Interviewers frequently ask how you've handled a denied prior authorization or a payer audit. Prepare two or three concrete examples that show your ability to appeal denials, document clinical necessity, and communicate outcomes to referral sources and patients under time pressure.
Negotiate based on payer mix complexity
Offer letters for DME coordinators often have more room than candidates expect. If the role involves managing Medicaid, Medicare, and commercial payers simultaneously, that complexity justifies a higher ask. Reference the payer mix you'll handle when making your case during salary discussions.
DME Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most dme coordinators?
The companies hiring the most dme coordinators right now include Fairview Health Services, Paradigm, and Medical Service Company, with the largest share of openings in Minnesota, Florida, and Ohio, based on current listings on Migrate Mate as of November 2026. Home health agencies and regional DME suppliers consistently account for the largest volume of postings.
How many dme coordinator jobs are remote?
About 40% of dme coordinator openings are fully remote or hybrid as of November 2026, with remote work most common in prior authorization, insurance verification, and billing coordination roles where patient-facing or equipment-handling tasks are minimal. Roles tied to intake, delivery scheduling, or in-home assessments are more likely to require on-site presence.
How do you become a dme coordinator?
Start by gaining a foundation in healthcare administration, medical billing, or a clinical support role that exposes you to insurance processes. Develop working knowledge of Medicare and Medicaid DME coverage guidelines and HCPCS coding. Many coordinators move into the role from billing departments or customer service positions at DME suppliers. Earning a Certified DME Specialist credential strengthens your application and demonstrates compliance awareness to employers.
Can you get a dme coordinator job with little experience?
Yes, entry-level dme coordinator roles exist, particularly at smaller regional suppliers willing to train candidates with strong administrative or customer service backgrounds. Focus your application on any exposure to insurance verification, medical terminology, or healthcare billing. Emphasize attention to detail and your ability to manage documentation under deadlines, since those skills transfer directly to the core tasks of the role.
What does the dme coordinator interview process look like?
The process typically involves a phone screen with HR focused on your familiarity with payers and prior authorization, followed by a panel or one-on-one interview with a billing manager or operations lead. Interviewers commonly present scenario questions around denial management, documentation errors, and urgent patient intake situations. Some employers include a short skills assessment covering coding or payer portal navigation before extending an offer.
Where can I find and apply to dme coordinator jobs?
You can find and apply to dme coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your background in prior authorization, billing, or equipment coordination, and apply directly to each posting that fits your experience and location preferences.
See All 9 DME Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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