Engineering Jobs in Indianapolis, IN

Position: Permitting Coordinator

Location: Carmel, IN / Northside Indianapolis (In-Office)

The Weihe Commercial Group specializes in land development around Greater Indianapolis, across
Indiana, and throughout much of the country. Our clients choose to build with confidence knowing
our private-sector mindset, our reputation to anticipate challenges and deliver proactive solutions,
plus our capability as well as capacity to move projects forward and gain approval.

A glance at what you’ll actually do here

In your role, you’ll be serving our largest clients by supporting a dedicated team including a Project
Manager, Project Engineer, Project Designer(s), and CAD Technicians. Permitting Coordinators are
responsible for preparing site investigation and due diligence reports as well as carrying out the
permitting procedures that move our client projects toward completion.

More on this role and what you can expect

Before you apply, here’s more clarity on what you can expect:

• Your first 90 days are guided by a plan to get you comfortable and confident to perform at

your highest level. This includes getting familiar with everyone that you’ll be working with
as well as those you’ll be collaborating with (internally and externally), getting up to date
on our standards and the Weihe way, and stepping into your first projects.

• A typical week involves researching and documenting site conditions, coordinating and

preparing submittal packages, interpreting municipal review comments, preparing
response letters for resubmittals, and communicating permitting issues and schedule
impacts to Project Managers, outside consultants, and clients.

• You will also leverage Weihe University for meeting your career development goals.

• This is an in-office, client-facing role with periodic local travel to sites and agency

meetings.

• Busy periods happen and we proactively manage them as a team to help make work-life

balance a genuine priority.

• Count on us for providing a supportive work environment with a focus on teamwork.

• Success in this role can lead to promotion to Sr. Permitting Coordinator.

Your Responsibilities

• Prepare due diligence and site investigation reports

• Coordinate supplemental permitting documents

• Travel to prospective sites for investigation and permitting purpose

• Coordinate and prepare submittal documents needed to obtain permit approval

• Prepare comment / response letters for resubmittals and coordinate responses with the

design team

• Effectively interpret municipality comments regarding submitted plans

• Identify and communicate the ramifications of building and development codes that will

impact projects

• Communicate issues identified during the site investigation and their implications for the

project

• Anticipate and raise issues that may delay the permitting or construction process

• Maintain effective communication with all parties involved (in-house staff, consultants,

and clients)

• Understand and respond to the client’s sense of urgency for all aspects of development

• Track and report the status of permits and approvals for assigned projects

• Assist as directed with all other permitting-related activities for which the department is

responsible

What you bring (must-haves)

• Two (2) years or more of customer service experience (any experience in an associated site

/ land development trade or profession is a plus)

• Knowledge of basic site development procedures

• Basic understanding of construction plans and specifications

• Strong mathematical skills

• Ability to read and interpret maps and legal descriptions

• Basic understanding of building and development code requirements (architectural or

engineering)

• Strong interpersonal and communication skills (written and verbal) allowing for

professional levels of collaboration with supervisor, team, consultants, and clients

• Excellent organization skills

Permitting Coordinator (Commercial)

• Accomplished in multi-tasking

• Ability to work in a team setting with a variety of people and management styles

• Self-starter with ability to work independently and with minimal direction

• Proficient with MS Office Suites (Outlook, Word, Excel, and PowerPoint)

• Proficient with Adobe Professional (and Bluebeam is a plus)

• Positive and proactive attitude

• Willingness to contribute when and where needed

• Availability to travel to prospective sites for investigation and permitting purposes (no

overnight travel expected)

• High school diploma or equivalent

• Valid driver’s license with good driving record

Total compensation and benefits:

• Compensation includes competitive hourly rate, plus paid 1.5 times regular hourly pay for

hours over 40 in a week on a bi-weekly basis, plus performance bonus check (not a
retirement contribution). Your final offer will reflect your experience, credentials, and the
value you bring.

• Health & wellness – health insurance (company-paid option, dental (company paid option),

vision and a lot more. Plus, an on-site fitness center with private locker rooms and a private
wellness room. Paid maternity (up to 10 weeks) and paid new-parent leave too.

• Financial – 401k (with 6% company match), performance bonus, and an extremely

competitive hourly pay including being paid bi-weekly for hours over 40 in a week…
finances you can actually control.

• Time & flexibility – paid time off, flexible work schedules that protect real work-life

balance, paid holidays with two floating holidays.

• Community & purpose – encouragement and support to serve others in the community.

What’s your favorite org or cause?

• Career – ask us about Weihe University, our career development plans, and regular check-

ins to support your professional development progress.

Permitting Coordinator (Commercial)

About Weihe Engineers

Established in 1960 with nearly 100 employees and headquartered in Carmel, IN / Northside
Indianapolis. Weihe Engineers, has been recognized as a Top Workplaces and is on the IBJ list of
largest engineering firms—recognition that says a lot about our culture, leadership and steady
growth.

We value and believe in: caring for each other, our clients, and the work we do; helping you seek
opportunities to learn and grow; serving with integrity to create trust by doing what’s right and
putting others first; having a positive and proactive attitude leading to better behavior and better
outcomes. We live these four core values every day and know you’ll be proud to serve here.

Ready to get introduced?

If you're looking for a great place to work with great people, room to grow your career, and with the
work / life balance you want, send us your resume at connect@weihe.net and let's get introduced.
Applying is quick… resume first, conversation second, interview third. We look forward to taking
the time to get to know you better and more importantly, for you to get to know us better. These
are big decisions and we want to do it right.

Permitting Coordinator (Commercial)