Estate Planning Paralegal Jobs

The Michael Law Group, P.C. seeks an Office Manager / Estate Planning paralegal with a

minimum of 3 years of relevant experience. The ideal candidate will have law firm experience managing and/or supervising staff, together with a strong background in estate planning and probate and trust administration experience (or similar legal experience).

This is a hybrid role. The primary focus will be on the day-to-day office management and staff supervision. Because we are a small office, the successful candidate will also handle ongoing discreet estate planning and probate and estate administration projects. Experience preparing gift tax returns and/or estate tax returns, preparing deeds for real estate transfers, and forming and administering corporations and limited liability companies is viewed favorably.

We are an established boutique trusts and estate and probate and trust administration law firm that provides sophisticated advice to our clients. We are growing and seek exceptional candidates who want to work in a collaborative environment and assume meaningful responsibility.

The ideal candidate is bright, organized, detail oriented, personable, positive, discrete, and responsive to client inquiries. We want a self-starter with strong customer-service skills, a strong work ethic, and a desire support both the firm’s attorneys and its clients as part of a team. The candidate should be able to both prioritize and manage multiple tasks.

The Michael Law Group, P.C. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. The Michael Law Group, P.C. does not tolerate discrimination of any type.

Key Responsibilities

A. Office Operations

1. Oversee daily office operations and staff workflow to ensure efficiency and organization.

2. Maintain office policies, procedures, and best practices.

3. Manage schedules, calendars, and internal coordination.

4. Oversee facilities, supplies, and vendor relationships.

B. Staff Management & HR

1. Supervise administrative staff (paralegals, legal assistants and clerks).

2. Assist with recruiting, hiring, onboarding, and training as needed.

3. Conduct performance management and support employee development.

4. Handle employee relations and foster a positive office culture.

C. Client Relations

1. Serve as a point of contact for clients on administrative matters.

2. Ensure responsive high-quality service.

3. Maintain confidentiality of sensitive client and firm information.

D. Financial Management

1. Manage expenses and cost controls.

2. Coordinate billing, invoicing, collections, and timekeeping processes.

3. Monitor vendor contracts and negotiate services as appropriate.

E. Technology & Systems

1. Coordinate with IT support to ensure document management and billing systems function properly.

2. Improve workflow through the adoption of new technology.

F. Qualifications

1. Bachelor’s degree preferred.

2. Minimum of 3 years of probate, trust and estate administration experience.

3. Minimum of 3 years of office management or legal operations experience.

4. Prior law firm experience strongly preferred.

5. Proficiency in Microsoft Office and legal software (e.g., NetDocuments).

6. Strong leadership, organization, communication, and problem-solving skills; high level of discretion and confidentiality.

Compensation and Benefits: The salary and bonus structure is competitive in the market and commensurate with the candidate’s experience. The firm benefits include health and dental insurance and a 401(k) plan, among other things.

*****

Interested candidates should submit their resume to: recruiting@themichaellawgroup.com.

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Work Location: In person