Executive Operations Coordinator Jobs
Executive Operations Coordinator jobs are open across healthcare, finance, technology, and professional services, from entry-level to senior coordinator roles, with specializations in C-suite support, project operations, and cross-functional program management. Find a role that fits below and apply directly.
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Showing 5 of 55+ Executive Operations Coordinator jobs
Overview
Job Title: Junior Operations Coordinator / Executive Assistant to CEO – Remote (Performance Marketing)
Location: Remote – US
Job Type: Full-time, Independent Contractor (1099)
Who We Are
We’re a fast-moving performance marketing startup in the pay-per-call and lead generation space. The team is lean, decisions happen fast and there’s real room to grow. We’re hiring someone to work directly with our CEO and help scale the company’s operations.
The Role
This is more than a typical EA job. You’ll be the person who keeps everything organized and accountable, and you’ll learn how a company’s operations get built from scratch. Strong performers can grow into a Head of Operations role.
Key Responsibilities
- Manage the CEO’s priorities, follow-ups and administrative workflow
- Own internal trackers and weekly reports, and keep KPI data accurate and up to date
- Hold team members accountable for deadlines and deliverables
- Document processes and build SOPs as the company scales
- Lead operational projects end-to-end as you grow in the role
Requirements
- 1–2+ years in an executive assistant, project coordinator or operations role
- Experience in affiliate marketing, pay-per-call, lead gen or digital marketing is a big plus
- Excellent written and verbal communication skills
- Strong organizational skills and a high attention to detail
- Comfortable with tools like Google Workspace, ClickUp/Asana, Slack
- Available to work US business hours (EST–PST)
What We Offer
- Fully remote, flexible schedule
- 1:1 mentorship from the CEO
- Fast-track career growth into operations leadership
Location requirement: United States
Pay: $36,000.00 - $50,000.00 per year
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Referral program
- Retirement plan
Application Question(s):
- Are you comfortable working as a 1099 independent contractor?
- What are your monthly compensation expectations (USD)?
Work Location: Remote
Overview
Job Title: Junior Operations Coordinator / Executive Assistant to CEO – Remote (Performance Marketing)
Location: Remote – US
Job Type: Full-time, Independent Contractor (1099)
Who We Are
We’re a fast-moving performance marketing startup in the pay-per-call and lead generation space. The team is lean, decisions happen fast and there’s real room to grow. We’re hiring someone to work directly with our CEO and help scale the company’s operations.
The Role
This is more than a typical EA job. You’ll be the person who keeps everything organized and accountable, and you’ll learn how a company’s operations get built from scratch. Strong performers can grow into a Head of Operations role.
Key Responsibilities
- Manage the CEO’s priorities, follow-ups and administrative workflow
- Own internal trackers and weekly reports, and keep KPI data accurate and up to date
- Hold team members accountable for deadlines and deliverables
- Document processes and build SOPs as the company scales
- Lead operational projects end-to-end as you grow in the role
Requirements
- 1–2+ years in an executive assistant, project coordinator or operations role
- Experience in affiliate marketing, pay-per-call, lead gen or digital marketing is a big plus
- Excellent written and verbal communication skills
- Strong organizational skills and a high attention to detail
- Comfortable with tools like Google Workspace, ClickUp/Asana, Slack
- Available to work US business hours (EST–PST)
What We Offer
- Fully remote, flexible schedule
- 1:1 mentorship from the CEO
- Fast-track career growth into operations leadership
Location requirement: United States
Pay: $36,000.00 - $50,000.00 per year
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
- Referral program
- Retirement plan
Application Question(s):
- Are you comfortable working as a 1099 independent contractor?
- What are your monthly compensation expectations (USD)?
Work Location: Remote
Executive Operations Coordinator Jobs by Experience Level
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Find JobsExecutive Operations Coordinator Job Market
Who's Hiring
Top Industries Hiring
- News & Publishing
- Media & Entertainment
- Technology & Software
- Electronics & Hardware
What Employers Look For
The qualifications that appear most often in executive operations coordinator jobs.
- Three or more years of experience supporting C-suite or senior executive teams
- Proficiency in Microsoft 365 or Google Workspace for calendar, document, and project management
- Experience managing complex multi-stakeholder calendars and high-volume executive correspondence
- Strong project coordination skills including tracking deliverables across cross-functional teams
- Bachelor's degree in business administration, communications, or a related field
- Familiarity with project management tools such as Asana, Monday.com, or Smartsheet
Tips for Your Executive Operations Coordinator Job Search
Tailor your resume to each posting
Executive operations coordinator postings vary widely between industries. Pull the exact language each employer uses for calendar management, stakeholder communication, or budget tracking and mirror it in your bullet points so your resume clears the ATS filter.
Show measurable operational impact
Hiring managers for this role want proof you reduced friction, not just that you managed schedules. Quantify outcomes where you can: meeting prep time cut, vendor contracts consolidated, or executive bandwidth freed up by process changes you owned.
Apply early to roles that fit
Migrate Mate lists executive operations coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target companies with decentralized leadership
Organizations with multiple business units or regional offices rely more heavily on executive operations coordinators to hold workflows together. When scanning openings, prioritize employers where the role reports to a COO, Chief of Staff, or executive committee rather than a single VP.
Prepare a scenario answer for competing priorities
Almost every executive operations coordinator interview includes a question about managing simultaneous urgent requests from multiple executives. Prepare a specific example that walks through how you triaged the conflict, communicated with both parties, and resolved it without dropped balls.
Negotiate scope alongside compensation
Because this role gets scoped very differently across organizations, ask in final-round interviews which decisions you own versus advise on, and which tools and budgets you control. That framing also gives you a defensible basis to negotiate title or compensation tied to actual responsibility.
Executive Operations Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most executive operations coordinators?
The most active employers for executive operations coordinators right now are Crespo Insurance Agency, Booz Allen Hamilton, and Merakey, and the most openings are in Virginia, New Jersey, and California, based on current listings on Migrate Mate as of November 2026. Healthcare systems and financial services firms consistently post a high volume of these roles year-round.
How many executive operations coordinator jobs are remote?
About 30% of executive operations coordinator openings are fully remote or hybrid as of November 2026, though the share varies significantly by industry. Project-focused and program operations sub-roles tend to offer more remote flexibility, while positions centered on in-person executive support or facilities coordination are more likely to require an on-site presence.
How do you become an executive operations coordinator?
Start by building experience in administrative or operations support roles where you manage calendars, coordinate logistics, or own recurring workflows. Develop fluency in productivity and project management tools used by enterprise teams. Pursue opportunities to support senior leaders directly, even in an assistant capacity, so you can demonstrate judgment and discretion. A degree in business or a related field strengthens your candidacy, though demonstrated operational experience often carries equal weight with hiring managers.
Can you get an executive operations coordinator job with little experience?
Yes, some entry-level executive operations coordinator roles exist, particularly at growing companies that need operational structure but cannot yet hire a Chief of Staff. The most effective way in is to highlight any experience coordinating projects, managing information flow, or supporting leadership, even in an internship or volunteer capacity. Emphasize your proficiency with collaboration tools and your ability to handle confidential information, since trust is a core requirement for the role regardless of tenure.
What does the executive operations coordinator interview process look like?
Most hiring processes for this role include an initial recruiter screen, a panel or one-on-one interview with the executive or chief of staff the role supports, and at least one scenario-based round where you walk through how you handle competing priorities or sensitive situations. Some employers add a practical exercise such as drafting a briefing document or reorganizing a sample calendar. Final rounds often involve meeting other members of the leadership team whose work you would coordinate.
Where can I find and apply to executive operations coordinator jobs?
You can find and apply to executive operations coordinator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your background and apply directly to each listing.
See All 55 Executive Operations Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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