Conference Coordinator Jobs
Conference Coordinator jobs are open across corporate events, nonprofit associations, higher education, and hospitality, with specializations in event logistics, vendor management, and program planning, from entry-level to senior coordinator. Find a role that fits below and apply directly.
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Showing 5 of 19+ Conference Coordinator jobs
Conference and Program Services Coordinator
University Housing
Georgia State University
Reporting to the Assistant Director of Conferences, the Conference and Event Coordinator is responsible for coordinating conference events and accommodations and planning housing conference events. The Event Coordinator assists the Assistant Director of Conferences in training and supervising the summer conference staff and the operations for summer conference services. The Event Coordinate will plan client housing accommodations and coordinate special events with campus partners.
The office is located at GSU’s downtown Atlanta campus.
The position’s work schedule is in-office five days per week.
WHAT MAKES University Housing A GREAT PLACE?
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunity and mentorship
- A rapidly growing center within an academic setting
HERE IS WHAT YOU WILL DO
Leadership and Supervision
- Recruit, train, supervise, and evaluate the performance of summer conference staff and office assistants.
- Develops Summer Staff Training for conference staff.
- Develops and Manages Scheduling for Summer Conference Staff
- Monitors and approves timecards for conference student staff, including tracking hours.
- Assists Assistant Director of Conferences in the development of Processes and Procedures for overall unit operations and training.
- Assists Assistant Director of Conferences with conference operations to ensure that university housing services are focused on building long-term, value-based customer relationships that enable the achievement of organizational goals and objectives* Initial follow-up person on rejected work orders and seeing the work through to completion.
Administrative
- Monitors and reconciles budget and purchasing card activity.
- Create access cards in CCURE.
- Process meeting room reservation requests and maintain reservation calendar in MS Outlook.
- Orders and inventories office supplies, maintains office equipment, and schedules IT support as necessary.
- Serves on University Housing Committees.
- Participates in scheduled staff trainings, workshops, and retreats held each academic year.
Attends weekly staff meetings.
- Oversees Summer Key Audit and Key Replacement with Locksmith and Building Operations Manager
Manages Summer Group Reconciliation and Billing processes with department business managers.
Conference Operations
- Establish relationships with internal departments, professional event associations, organizations and corporations to highlight conference services in the professional arena.
- Collect and gather client feedback.
- Assists Assistant Director of Conferences with department data collection, analysis, and visualization.
- Leverage software to reduce manual processes and increase efficiency and effectiveness.
- Help achieve department revenue goals by planning and organizing logistically successful events.
- Schedule and conduct planning meetings with clients as necessary to develop and communicate understanding and expectations of all conference/event arrangements.
- Maintain and respond to inquiries from potential clients, including tracking and responding to leads from Unique Venues and the Atlanta Convention and Visitors Bureau
- Assist in preparing Requests for Proposals (RFPs) and contracts.
- Provide oversight for the University Housing conference services program.
- Collaborate with public-private partners on conference program logistics and needs
- Serve as liaison between conference clients’ needs and evaluate quality of services.
- Develop a conference schedule to generate a targeted annual goal of one million.
- Create and manage registration websites for individual group clients.
- Arrange, negotiate, and maintain vendor contract details for additional conference services (i.e., dining/catering, meeting rooms, shuttle services, tours, etc.)
- Provides Project Management of Conference Systems Configuration and Management
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.
Qualifications
:Minimum Hiring Qualifications:
Bachelor's degree and four years of related experience; or a combination of education and related experience.
College/Business Unit
: HousingLocation
: Atlanta CampusJob Posting
: 11/11/26, 12:53:33 PMClosing Date
: 11/25/26, 10:59:00 PMTo be fully considered for this position all candidates must submit the following at the time of submission:
- A complete and accurate GSU application, Resume, Cover Letter (Recommended)
Final candidates must provide three professional references.
#LI-KH1
Salary offers will be determined based on the candidate’s qualifications in relation to the Minimum Hiring Standards. Candidates earlier in their careers are typically offered salaries closer to the minimum of the hiring range, while those with more advanced or relevant experience may be considered for compensation at or above the hiring range.
Conference and Program Services Coordinator
University Housing
Georgia State University
Reporting to the Assistant Director of Conferences, the Conference and Event Coordinator is responsible for coordinating conference events and accommodations and planning housing conference events. The Event Coordinator assists the Assistant Director of Conferences in training and supervising the summer conference staff and the operations for summer conference services. The Event Coordinate will plan client housing accommodations and coordinate special events with campus partners.
The office is located at GSU’s downtown Atlanta campus.
The position’s work schedule is in-office five days per week.
WHAT MAKES University Housing A GREAT PLACE?
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunity and mentorship
- A rapidly growing center within an academic setting
HERE IS WHAT YOU WILL DO
Leadership and Supervision
- Recruit, train, supervise, and evaluate the performance of summer conference staff and office assistants.
- Develops Summer Staff Training for conference staff.
- Develops and Manages Scheduling for Summer Conference Staff
- Monitors and approves timecards for conference student staff, including tracking hours.
- Assists Assistant Director of Conferences in the development of Processes and Procedures for overall unit operations and training.
- Assists Assistant Director of Conferences with conference operations to ensure that university housing services are focused on building long-term, value-based customer relationships that enable the achievement of organizational goals and objectives* Initial follow-up person on rejected work orders and seeing the work through to completion.
Administrative
- Monitors and reconciles budget and purchasing card activity.
- Create access cards in CCURE.
- Process meeting room reservation requests and maintain reservation calendar in MS Outlook.
- Orders and inventories office supplies, maintains office equipment, and schedules IT support as necessary.
- Serves on University Housing Committees.
- Participates in scheduled staff trainings, workshops, and retreats held each academic year.
Attends weekly staff meetings.
- Oversees Summer Key Audit and Key Replacement with Locksmith and Building Operations Manager
Manages Summer Group Reconciliation and Billing processes with department business managers.
Conference Operations
- Establish relationships with internal departments, professional event associations, organizations and corporations to highlight conference services in the professional arena.
- Collect and gather client feedback.
- Assists Assistant Director of Conferences with department data collection, analysis, and visualization.
- Leverage software to reduce manual processes and increase efficiency and effectiveness.
- Help achieve department revenue goals by planning and organizing logistically successful events.
- Schedule and conduct planning meetings with clients as necessary to develop and communicate understanding and expectations of all conference/event arrangements.
- Maintain and respond to inquiries from potential clients, including tracking and responding to leads from Unique Venues and the Atlanta Convention and Visitors Bureau
- Assist in preparing Requests for Proposals (RFPs) and contracts.
- Provide oversight for the University Housing conference services program.
- Collaborate with public-private partners on conference program logistics and needs
- Serve as liaison between conference clients’ needs and evaluate quality of services.
- Develop a conference schedule to generate a targeted annual goal of one million.
- Create and manage registration websites for individual group clients.
- Arrange, negotiate, and maintain vendor contract details for additional conference services (i.e., dining/catering, meeting rooms, shuttle services, tours, etc.)
- Provides Project Management of Conference Systems Configuration and Management
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.
Qualifications
:Minimum Hiring Qualifications:
Bachelor's degree and four years of related experience; or a combination of education and related experience.
College/Business Unit
: HousingLocation
: Atlanta CampusJob Posting
: 11/11/26, 12:53:33 PMClosing Date
: 11/25/26, 10:59:00 PMTo be fully considered for this position all candidates must submit the following at the time of submission:
- A complete and accurate GSU application, Resume, Cover Letter (Recommended)
Final candidates must provide three professional references.
#LI-KH1
Salary offers will be determined based on the candidate’s qualifications in relation to the Minimum Hiring Standards. Candidates earlier in their careers are typically offered salaries closer to the minimum of the hiring range, while those with more advanced or relevant experience may be considered for compensation at or above the hiring range.
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Find Conference Coordinator JobsConference Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in conference coordinator jobs.
- 1-3 years of event or conference planning and logistics coordination experience
- Proficiency with event registration platforms and project management software
- Strong vendor negotiation and contract management skills
- Experience managing event budgets, invoices, and reconciliation
- Excellent written and verbal communication for stakeholder and attendee correspondence
- Certified Meeting Professional (CMP) credential preferred for mid-level and senior roles
Tips for Your Conference Coordinator Job Search
Tailor your resume to event scope
Conference coordinators are judged on scale and complexity. Quantify the events you've managed by attendee count, number of concurrent sessions, and vendor relationships handled. Hiring managers want to see you've owned logistics end to end, not just supported them.
Highlight your ATS and registration tools
Many postings screen for experience with event registration platforms and project management software. Name the specific tools you've used in your resume's skills section, since applicant tracking systems often filter on these keywords before a human ever sees your application.
Apply early to roles that fit
Migrate Mate lists conference coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target industry-specific coordinator postings
Conference coordinator roles differ significantly between corporate associations, academic institutions, and hospitality venues. Customize your cover letter to reflect the industry's vocabulary, whether that's CEUs and breakout tracks for education or room blocks and F&B minimums for hotel-based events.
Prepare a scenario answer about vendor crises
Interviewers for coordinator roles almost always ask how you've handled a last-minute vendor cancellation or AV failure. Have a specific, structured example ready that shows your decision-making under pressure and how you kept attendees and stakeholders informed throughout.
Negotiate your title alongside your offer
Event coordinator titles vary widely and directly affect your next job search. If a role offers flexibility, ask whether the position can be titled Senior Coordinator if you're taking on program ownership, since your title on the next application carries more weight than you'd expect.
Conference Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most conference coordinators?
The most active employers for conference coordinators right now are EPIC Kids, GIE Media, and Prime, and the most openings are in California, Ohio, and Virginia, based on current listings on Migrate Mate as of November 2026. Demand tends to be highest in organizations with recurring annual conferences or multi-event calendars.
How many conference coordinator jobs are remote?
About 56% of conference coordinator openings are fully remote or hybrid as of November 2026, though the role is more on-site than many assume. Pre-event planning and vendor communication are the sub-areas most likely to be done remotely, while on-site execution days almost always require physical presence at the venue.
How do you become a conference coordinator?
Start by building hands-on experience through volunteer event committees, nonprofit boards, or entry-level administrative roles that include event support. Develop fluency with registration platforms and project management tools, then pursue an associate or bachelor's degree in hospitality, communications, or a related field. The Certified Meeting Professional credential strengthens your profile once you have qualifying experience.
Can you get hired as a conference coordinator with little experience?
Yes, many employers hire entry-level coordinators who can demonstrate organizational skills and event exposure from volunteer work, internships, or campus activities. Focus your resume on specific events you contributed to, the logistics you owned, and any tools you used. Smaller nonprofits and associations are often the most willing to develop coordinators who show initiative and attention to detail.
What does the conference coordinator interview process look like?
Most hiring processes include an initial screening call, followed by one or two rounds of interviews with the events manager or department head. Expect behavioral questions about managing competing deadlines, vendor problems, and stakeholder communication. Some employers include a practical exercise, such as outlining a run-of-show document or drafting a vendor RFP, to assess real-world planning skills.
Where can I find and apply to conference coordinator jobs?
You can find and apply to conference coordinator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and location, then apply directly to each listing from the page.
See All 19 Conference Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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