Real Estate Administrator Jobs
Real Estate Administrator jobs are open across residential brokerages, commercial property management firms, and real estate investment companies, at every level from entry-level coordinator to senior administrator, with specializations in transaction coordination, lease administration, and property operations. Find a role that fits below and apply directly.
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Company Overview
RE/MAX Real Estate Professionals DeWitt is a real estate company.
The Real Estate Office Administrator & Marketing Coordinator is responsible for supporting the daily operations of the real estate office while providing administrative, marketing, and technology support to the Owner, Office Manager, and real estate agents.
This position requires an organized, detail-oriented, dependable, and personable individual who can manage multiple responsibilities, communicate effectively, provide excellent customer service, and take initiative. The ideal candidate is comfortable working with technology, social media, marketing platforms, and real estate-related systems while maintaining a welcoming and professional office environment.
Essential Duties & Responsibilities
Responsibilities include, but are not limited to, the following:
1. Marketing & Social Media
- Maintain existing websites and implement website updates and changes.
- Manage web content, blogging, and search engine optimization (SEO).
- Manage and update company social media accounts, including Facebook, Twitter/X, LinkedIn, and other applicable platforms.
- Create marketing materials for agents, including flyers, postcards, mailers, and other promotional materials.
- Post office statistics, agent accomplishments, awards, birthdays, and special announcements on social media.
- Prepare and distribute announcements introducing new agents joining the office.
- Share new agent announcements on the office Facebook page, through email to office agents, and with other RE/MAX agents through the RE/MAX Insider Facebook page.
- Assist agents with individual marketing needs and promotional materials.
2. Real Estate Administrative & Transaction Support
- Enter new listings, listing changes, and sold information into the Flex MLS system.
- Enter all closed transactions into the RE/MAX iFranchise system.
- Scan all closed transaction files into Dropbox, distribute copies to the appropriate agents, and maintain organized hard-copy files in the office filing system.
- Maintain and update office checklists and forms as needed.
- Keep MLS forms in the office file drawers current, organized, and properly stocked.
- Check Dropbox for documents and files submitted after regular office hours.
- Prepare closing slideshows for office televisions by gathering information and photos from agents and coordinating the presentation.
- Maintain accurate and organized electronic and physical records.
3. Office Administration & Customer Service
- Answer incoming phone calls and direct callers to the appropriate agent or staff member.
- Welcome visitors, clients, and guests to the office in a friendly and professional manner.
- Receive and distribute incoming mail to the appropriate personnel.
- Monitor office supplies and notify the Office Manager when supplies are running low and need to be reordered.
- Maintain the office Gmail calendar, including meetings, events, closings, and other important dates.
- Maintain monthly agent reports in Excel for the Owner.
- Assist with general office organization and administrative duties.
4. Agent Support, Training & Development
- Assist new agents with onboarding and initial training.
- Provide guidance and support to agents with marketing, TransactionDesk, social media, and other office-related programs.
- Assist agents with learning and utilizing available technology and resources.
- Continue learning new programs and platforms, Bold Trail and other real estate technology, to better support agents and office operations.
- Provide ongoing assistance to agents with questions and administrative needs.
5. Recruiting & Agent Relations
- Work with the Owner to assist with agent recruiting efforts.
- Maintain and update the Owner's recruiting prospect list.
- Keep the Owner informed of important prospect information, including birthdays, special events, and other opportunities for personal outreach.
- Prepare and distribute new agent announcements and introductions.
6. Events & Special Projects
- Coordinate and assist with planning and organizing office events.
- Assume responsibility for maintaining and coordinating established office events using existing event information and resources.
- Prepare presentations and slideshows using Microsoft PowerPoint as needed.
- Assist the Owner and Office Manager with special projects, new initiatives, and other assignments as requested.
Qualifications & Skills
The ideal candidate should possess the following:
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Excellent customer service and interpersonal skills.
- Ability to multitask, prioritize responsibilities, and meet deadlines.
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
- Familiarity with social media platforms and digital marketing.
- Comfortable learning new software, technology, and online platforms.
- Ability to work independently while also functioning as part of a team.
- Professional, friendly, dependable, and positive attitude.
- Previous administrative, marketing, or real estate experience preferred.
Key Expectations
- Maintain a professional, organized, and welcoming office environment.
- Provide timely and dependable support to agents, management, and visitors.
- Take initiative in identifying office needs and opportunities for improvement.
- Maintain accuracy and confidentiality when handling transaction files and office information.
- Stay current with technology, marketing trends, and real estate office systems.
- Demonstrate flexibility and a willingness to assist wherever needed to support the success of the office and its agents.
Pay: From $19.00 per hour
Expected hours: 40.0 per week
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Real Estate Administrator Jobs by Experience Level
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Who's Hiring
What Employers Look For
The qualifications that appear most often in real estate administrator jobs.
- Proficiency in property management software such as Yardi, AppFolio, or Buildium
- Experience coordinating real estate transactions from contract to closing
- Strong knowledge of lease administration processes and documentation standards
- Active real estate license or willingness to obtain one within a defined period
- Ability to manage MLS listings, update property data, and maintain listing accuracy
- Associate or bachelor's degree in business administration, real estate, or a related field
Tips for Your Real Estate Administrator Job Search
Tailor your resume to transaction volume
Real estate administrators are often evaluated on throughput. Quantify the number of transactions, listings, or lease files you managed per month instead of listing duties. Hiring managers in busy brokerages want to know you can handle volume without errors.
Highlight MLS and property management software
Proficiency in MLS platforms, Yardi, AppFolio, or Buildium appears in a large share of real estate administrator job postings. Name the exact software you have used in your skills section so your application clears keyword screening in applicant tracking systems.
Apply early to roles that fit
Migrate Mate lists real estate administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target your search by property type
Residential, commercial, industrial, and multifamily employers each use different tools and workflows. Filter your search by property type and use sector-specific language in your cover letter to show you understand the operational differences between, say, a leasing office and a commercial asset management firm.
Prepare for a document-accuracy interview exercise
Many real estate administrator interviews include a practical test: reviewing a contract for errors, completing a closing checklist, or drafting a lease amendment. Practice spotting missing signatures, incorrect dates, and mismatched legal descriptions in sample real estate documents before your interview.
Negotiate start date around licensing timelines
If a posting requires a real estate license and yours is pending, name the exam date and expected issuance date in your cover letter. Employers frequently hold offers for strong candidates who are within weeks of licensure rather than restarting a search.
Real Estate Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most real estate administrators?
The most active employers for real estate administrators right now are Keller Williams Realty, Google, and MBACSi, and the most openings are in New Jersey, Florida, and California, based on current listings on Migrate Mate as of November 2026. Demand tends to be highest at large residential brokerages, commercial property management firms, and real estate investment trusts.
How many real estate administrator jobs are remote?
About 33% of real estate administrator openings are fully remote or hybrid as of November 2026, though the share varies by specialization. Lease administration and transaction coordination roles that rely heavily on digital document workflows are more likely to be offered remotely than on-site property operations or front-desk leasing roles.
How do you become a real estate administrator?
Start by building proficiency in property management software and transaction coordination workflows, either through an entry-level leasing or administrative assistant role or through a certificate program in real estate operations. Obtaining a real estate license strengthens your candidacy considerably. From there, demonstrate accuracy in document management, MLS data entry, and contract review to advance into a dedicated administrator position.
Can I get hired as a real estate administrator with no experience?
Yes, entry-level real estate administrator roles exist, particularly at residential brokerages that prioritize organizational skills and software aptitude over direct industry experience. Highlight transferable skills from office administration, customer service, or data entry. Completing a short real estate fundamentals course and familiarizing yourself with MLS platforms and lease terminology before applying makes a measurable difference in callback rates.
What does the real estate administrator interview process look like?
Most real estate administrator interviews involve an initial phone or video screen with HR, followed by a panel or one-on-one with an office manager or operations director. Expect questions about your experience with transaction timelines, document accuracy, and software tools. Many employers also include a short practical exercise, such as reviewing a purchase agreement for errors or completing a sample closing checklist, before extending an offer.
Where can I find and apply to real estate administrator jobs?
You can find and apply to real estate administrator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search by location, property type, or seniority level to narrow down the roles that fit your background, then apply directly to each listing that matches what you're looking for.
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