Fellowship Coordinator Jobs
Fellowship Coordinator jobs are open across higher education, nonprofits, healthcare, and research institutions, from entry-level to senior coordinator, with specializations in grant administration, cohort programming, and donor-funded fellowship design. See the openings below and apply to the ones that match your experience.
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Position Summary
The Program Coordinator supports the day-to-day coordination of the Tulsa Schweitzer Fellowship (TSF), a 13-month co-curricular leadership development program for graduate and professional students. Building on more than a decade of successful programming and community partnerships, the Program Coordinator will strengthen the operational capacity needed to sustain and expand the Fellowship’s impact. The Program Coordinator will coordinate Fellow recruitment, support Fellow for Life (FFL) communication and event logistics, support development and evaluation goals, and provide administrative support. This role requires strong organizational, communication, and project management skills, relationship-building skills, as well as a passion for health equity and leadership development.
Who We Are
The Tulsa Chapter launched in 2015 and has over 120 Fellows for Life. TSF is a co-curricular workforce development program in which Fellows, alongside their graduate/professional degree studies, launch and lead 200-hour community health initiatives in partnership with local agencies while receiving wrap-around mentorship, interdisciplinary peer support, and intensive leadership training. The Fellowship is housed at the University of Tulsa and draws students from TU, OU-Tulsa/OU-School of Community Medicine, and OSU-Tulsa/OSU-Center for Health Sciences, including the Cherokee Nation campus.
Communities in Oklahoma face persistent challenges in health outcomes and access to care, and support opportunities to improve health through community-led initiatives, education, and cross-sector partnerships. Addressing the health and social determinants of health drives our work. The Tulsa Schweitzer Fellowship is one of ten chapters nationwide of the Albert Schweitzer Fellowship (ASF). The Fellowship improves the health of communities by developing leaders who create enduring impact through collaboration, compassion, and authentic partnership. ASF perpetuates the legacy and philosophy of famed physician-humanitarian Dr. Albert Schweitzer.
This is a part-time position (20 hours per week) based in Tulsa, Oklahoma.
To learn more about The Albert Schweitzer Fellowship, visit:
asftulsa.org
.
What You’ll Do
The Program Coordinator supports the mission and strategic growth of the Tulsa Schweitzer Fellowship. With a focus on Fellow recruitment, Fellow for Life (FFL) communication and database management, and tracking and administrative support, the Program Coordinator will be an integral piece of TSF’s success. This position reports to the Director.
Essential Responsibilities
- Fellow Recruitment, Selection, and Development
- Organize and conduct information sessions for prospective Fellows;
- Coordinate the application and selection process, including application setup and maintenance, interview scheduling and logistics, and applicant communication;
- Provide administrative support for Fellow development;
- Support the implementation of new programs and initiatives.
-
Fellows for Life (FFL) Engagement
- Coordinate the FFL mentor program, matching FFL with new Fellows and supporting those relationships;
- Coordinate communications and event logistics for FFL gatherings that sustain connection and ongoing leadership development;
- Maintain the Fellows and FFL database, including current contact information.
-
Storytelling and Advancement
- Administer annual surveys to Fellows, FFL and site mentors;
- Coordinate grant application process, including maintaining program metrics, preparing supporting materials, tracking deadlines, and/or administrative support for director-led advancement activities, in close partnership with The University of Tulsa’s Advancement team.
-
Administration and Programmatic Support
- Support the annual Celebration of Service event, including venue, vendors, schedule, materials and day-of logistics, in partnership with a contract event coordinator;
- Support marketing efforts, including managing the Fellowship’s LinkedIn presence and launching a quarterly newsletter for FFL, funders, and partners;
- Track financial expenditures;
- Process stipend requests for Fellows;
- Administer Fellow project funding match.
Who You Are
Minimum Qualifications
- Bachelor's degree in a related discipline (public health, education, social work, nonprofit management or similar);
- Minimum two years of work experience with a nonprofit organization, community-facing academic setting, or similar organization;
- Experience with independent project management;
- Strong organizational skills;
- Ability to write clearly;
- Commitment to health equity and leadership development;
- Ability to work with a diverse group of constituents from public, private, nonprofit and academic organizations;
- Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint);
- Flexibility to accommodate variability in the work schedule, including occasional evenings or weekends for events.
Preferred Qualifications
- Experience in student development, adult learning, mentoring students, or community engagement;
- Experience with survey tools and data analysis;
- Experience with event coordination;
- Demonstrated initiative, sound judgement, reliability, and commitment to collaborative, mission-driven work.
Position Summary
The Program Coordinator supports the day-to-day coordination of the Tulsa Schweitzer Fellowship (TSF), a 13-month co-curricular leadership development program for graduate and professional students. Building on more than a decade of successful programming and community partnerships, the Program Coordinator will strengthen the operational capacity needed to sustain and expand the Fellowship’s impact. The Program Coordinator will coordinate Fellow recruitment, support Fellow for Life (FFL) communication and event logistics, support development and evaluation goals, and provide administrative support. This role requires strong organizational, communication, and project management skills, relationship-building skills, as well as a passion for health equity and leadership development.
Who We Are
The Tulsa Chapter launched in 2015 and has over 120 Fellows for Life. TSF is a co-curricular workforce development program in which Fellows, alongside their graduate/professional degree studies, launch and lead 200-hour community health initiatives in partnership with local agencies while receiving wrap-around mentorship, interdisciplinary peer support, and intensive leadership training. The Fellowship is housed at the University of Tulsa and draws students from TU, OU-Tulsa/OU-School of Community Medicine, and OSU-Tulsa/OSU-Center for Health Sciences, including the Cherokee Nation campus.
Communities in Oklahoma face persistent challenges in health outcomes and access to care, and support opportunities to improve health through community-led initiatives, education, and cross-sector partnerships. Addressing the health and social determinants of health drives our work. The Tulsa Schweitzer Fellowship is one of ten chapters nationwide of the Albert Schweitzer Fellowship (ASF). The Fellowship improves the health of communities by developing leaders who create enduring impact through collaboration, compassion, and authentic partnership. ASF perpetuates the legacy and philosophy of famed physician-humanitarian Dr. Albert Schweitzer.
This is a part-time position (20 hours per week) based in Tulsa, Oklahoma.
To learn more about The Albert Schweitzer Fellowship, visit:
asftulsa.org
.
What You’ll Do
The Program Coordinator supports the mission and strategic growth of the Tulsa Schweitzer Fellowship. With a focus on Fellow recruitment, Fellow for Life (FFL) communication and database management, and tracking and administrative support, the Program Coordinator will be an integral piece of TSF’s success. This position reports to the Director.
Essential Responsibilities
- Fellow Recruitment, Selection, and Development
- Organize and conduct information sessions for prospective Fellows;
- Coordinate the application and selection process, including application setup and maintenance, interview scheduling and logistics, and applicant communication;
- Provide administrative support for Fellow development;
- Support the implementation of new programs and initiatives.
-
Fellows for Life (FFL) Engagement
- Coordinate the FFL mentor program, matching FFL with new Fellows and supporting those relationships;
- Coordinate communications and event logistics for FFL gatherings that sustain connection and ongoing leadership development;
- Maintain the Fellows and FFL database, including current contact information.
-
Storytelling and Advancement
- Administer annual surveys to Fellows, FFL and site mentors;
- Coordinate grant application process, including maintaining program metrics, preparing supporting materials, tracking deadlines, and/or administrative support for director-led advancement activities, in close partnership with The University of Tulsa’s Advancement team.
-
Administration and Programmatic Support
- Support the annual Celebration of Service event, including venue, vendors, schedule, materials and day-of logistics, in partnership with a contract event coordinator;
- Support marketing efforts, including managing the Fellowship’s LinkedIn presence and launching a quarterly newsletter for FFL, funders, and partners;
- Track financial expenditures;
- Process stipend requests for Fellows;
- Administer Fellow project funding match.
Who You Are
Minimum Qualifications
- Bachelor's degree in a related discipline (public health, education, social work, nonprofit management or similar);
- Minimum two years of work experience with a nonprofit organization, community-facing academic setting, or similar organization;
- Experience with independent project management;
- Strong organizational skills;
- Ability to write clearly;
- Commitment to health equity and leadership development;
- Ability to work with a diverse group of constituents from public, private, nonprofit and academic organizations;
- Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint);
- Flexibility to accommodate variability in the work schedule, including occasional evenings or weekends for events.
Preferred Qualifications
- Experience in student development, adult learning, mentoring students, or community engagement;
- Experience with survey tools and data analysis;
- Experience with event coordination;
- Demonstrated initiative, sound judgement, reliability, and commitment to collaborative, mission-driven work.
Fellowship Coordinator Jobs by Experience Level
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Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in fellowship coordinator jobs.
- Bachelor's degree in education, nonprofit management, public administration, or a related field
- Experience coordinating academic, research, or professional development programs
- Proficiency with database management tools, spreadsheets, and program tracking systems
- Strong written communication skills for drafting fellow communications and program reports
- Ability to manage multiple deadlines across recruiting, onboarding, and reporting cycles
- Familiarity with grant compliance requirements or donor-funded program administration
Tips for Your Fellowship Coordinator Job Search
Tailor your resume to program cycles
Fellowship coordinators manage cohort timelines, so your resume should show concrete examples of recruiting cycles you've run, application review processes you've owned, and program calendars you've built from scratch, not just general administrative duties.
Highlight your database and tracking skills
Most postings expect fluency with applicant tracking systems, CRMs, or program management tools. Name the specific platforms you've used and describe what you tracked, whether that's fellow progress, stipend disbursements, or reporting deadlines.
Apply early to roles that fit
Migrate Mate lists fellowship coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Show cross-functional collaboration experience
Fellowship coordinators work with faculty, finance, HR, and external partners simultaneously. Your application materials should include specific examples of coordinating across departments, not just within a single team or office.
Prepare for scenario-based interview questions
Interviewers often ask how you'd handle a fellow who drops out mid-cohort or a grant reporting deadline that conflicts with orientation week. Practice answers that show your decision-making process, not just outcomes.
Negotiate scope before accepting any offer
Fellowship coordinator roles vary enormously in scope, from managing two fellows to overseeing a national cohort of fifty. Before accepting, clarify the number of active fellows, reporting requirements, and whether the role includes budget authority.
Fellowship Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most fellowship coordinators?
The companies hiring the most fellowship coordinators right now include Ascension, Penn Medicine, and Marshall Health, with the largest share of openings in Massachusetts, Pennsylvania, and Ohio, based on current listings on Migrate Mate as of November 2026. Universities, hospital systems, and large nonprofit foundations tend to post the highest volume of these roles year-round.
How many fellowship coordinator jobs are remote?
About 67% of fellowship coordinator openings are fully remote or hybrid as of November 2026, though fully on-site roles remain common at institutions that require in-person fellow support. Administrative coordination tasks and reporting work are the most likely to be performed remotely, while orientation facilitation and cohort events typically require a physical presence.
How do you become a fellowship coordinator?
Start by completing a bachelor's degree in a field like education, public policy, nonprofit management, or the social sciences. Build experience through program assistant or administrative coordinator roles inside universities, foundations, or research centers. Develop your skills in applicant tracking, event coordination, and grant reporting, then apply to fellowship coordinator openings that match your program area and institution type.
Can you get a fellowship coordinator job with little experience?
Yes, entry-level fellowship coordinator positions exist, particularly at universities and regional nonprofits that prioritize training new staff. Candidates with little direct experience do best when they emphasize transferable skills such as event planning, student services, volunteer coordination, or database administration, and when they apply to roles that list one to two years of experience rather than five or more.
What does the fellowship coordinator interview process look like?
Most fellowship coordinator interviews include an initial screening call with HR, followed by a panel interview with program staff or a hiring committee. Candidates are commonly asked to walk through a past program they coordinated, describe how they handle competing deadlines, and explain their approach to fellow support. Some institutions include a short writing sample or a scenario exercise as part of the final round.
Where can I find and apply to fellowship coordinator jobs?
You can find and apply to fellowship coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your program background and experience level, then apply directly to each listing that fits.
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