Firm Administrator Jobs
Firm Administrator jobs are open across law firms, accounting practices, healthcare groups, and financial advisory firms, from office manager to senior operations level, with specializations in practice management, financial oversight, and HR coordination. See the openings below and apply to the ones that match your experience.
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Showing 5 of 6+ Firm Administrator jobs
- 401(k)
- 401(k) matching
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
Bookkeeping & Tax Support
- Maintain general ledgers for multiple business and individual clients in QuickBooks
- Perform monthly and quarterly bank, credit card, and loan reconciliations
- Handle year-end and tax-prep clean-up: reclassify transactions, clear unidentified items, and organize supporting documents
- Assist with client payroll, payroll liabilities, and sales/property tax data gathering
- Prepare draft P&Ls, balance sheets, and GL reports for CPA review
- Support CPAs during tax season with transaction history, adjustments, and prior-year balances
Office & Client Administration
- Manage front-office operations: phones, email, scheduling, and client inquiries
- Maintain partner calendars, deadlines, and firm events
- Organize physical and electronic client files; handle scanning, e-filing, and secure document delivery
- Support client onboarding and engagement letters; follow up on missing documents or bank logins
- Assist with invoicing, billing schedules, payment follow-up, and retainer records
- Track firm compliance items (licenses, renewals, insurance, CPE)
- Coordinate mail and couriers, office supplies, vendors, and basic IT support
- 2+ years of bookkeeping experience; multi-client CPA firm or accounting practice strongly preferred
- Strong QuickBooks skills (Online and/or Desktop)
- Solid Excel (pivot tables, lookups) and Microsoft Office proficiency
- Working knowledge of accounting fundamentals: debits/credits, accrual vs. cash, chart of accounts
- Administrative or front-office experience in a professional services setting
- Excellent discretion with confidential financial information
- Clear written and verbal communication with a professional, client-friendly manner
- Ability to stay organized and prioritize under tax-season deadlines
Nice to Have
- Experience with tax software (Lacerte, CCH, ProSeries, UltraTax, or similar)
- Experience with client portals, billing, or document management systems
- Familiarity with Hawaii GET filings
- Beautiful new downtown office location
- $25–$30/hour, based on experience
- Health insurance
- Paid time off
- A stable, professional work environment
- Supportive leadership and a collaborative team culture
- The chance to help shape a new office and practice
- Opportunity for growth and expanded responsibilities
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Find Firm Administrator JobsFirm Administrator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in firm administrator jobs.
- Five or more years of administrative or operations experience in a professional services firm
- Proficiency with practice management or billing software such as Clio, Tabs3, or similar platforms
- Experience managing accounts payable, receivable, and monthly financial reporting
- Bachelor's degree in business administration, management, or a related field
- Demonstrated ability to supervise, hire, and develop administrative support staff
- Familiarity with HR functions including onboarding, benefits administration, and compliance
Tips for Your Firm Administrator Job Search
Tailor your resume to firm type
Law firm administrator roles weight billing software and attorney support differently than accounting or medical practice roles do. Identify the firm type in each posting and reframe your experience to match its specific operational priorities before you apply.
Highlight practice management software experience
Employers routinely screen for proficiency with tools like Clio, Tabs3, or similar practice management platforms. Name the specific software you've used and describe the workflows you owned, not just that you have general computer skills.
Apply early to roles that fit
Migrate Mate lists firm administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Show budget and vendor management wins
Firm administrator postings consistently ask for experience managing operating budgets and vendor contracts. Quantify what you controlled, such as headcount supported or cost reductions achieved, rather than listing responsibility without outcome.
Prepare for scenario-based interview questions
Interviewers at professional services firms often ask how you've handled conflict between partners, managed a staff reduction, or rebuilt a failing administrative process. Prepare two or three structured examples that show your judgment under pressure, not just your process knowledge.
Negotiate total compensation, not just base pay
Firm administrator offers at mid-size professional practices frequently include discretionary bonuses tied to firm revenue or profitability. Ask directly about the structure and historical payout of that component before accepting any offer.
Firm Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most firm administrators?
Conner Ash, P.C, Current, and Thoerner & Toma are hiring the most firm administrators right now, with openings concentrated in Missouri, Ohio, and Hawaii, based on current listings on Migrate Mate as of November 2026. Law firms and multi-partner accounting practices tend to post the highest volume of these roles year-round.
How many firm administrator jobs are remote?
About 33% of firm administrator openings are fully remote or hybrid as of November 2026, though the role is predominantly on-site given its operational nature. Functions such as HR administration and financial reporting are more likely to offer remote flexibility than facilities management or in-office staff supervision.
How do you become a firm administrator?
Start by building several years of administrative or office management experience inside a professional services environment, such as a law, accounting, or consulting firm. Move into roles with progressively more responsibility over budgets, staff, or vendor relationships. Earning a credential through the Association of Legal Administrators or a comparable group can strengthen your candidacy for senior positions at larger firms.
Can you get hired as a firm administrator with little experience?
Entry points do exist, particularly at smaller single-practice or boutique firms that need a generalist rather than a specialized operations leader. Focus on roles titled office manager or administrative coordinator within a professional services firm, then build toward firm administrator. Demonstrating that you understand billing cycles, attorney or partner workflow, and staff coordination sets you apart from general administrative candidates.
What does the firm administrator interview process look like?
The process typically starts with a phone screen from an HR contact or office manager, followed by one or two in-person rounds with the managing partner or a partner committee. Expect scenario questions about handling staff conflict, budget overruns, or vendor disputes. Larger firms sometimes include a practical exercise, such as reviewing a sample budget or drafting a staffing proposal, before extending an offer.
Where can I find and apply to firm administrator jobs?
You can find and apply to firm administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience and background, then apply directly to each listing that fits.
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