Human Resources Payroll Specialist Jobs
Human Resources Payroll Specialist jobs are open across healthcare, manufacturing, financial services, and corporate enterprises, at every level from entry-level coordinator to senior specialist, with specializations in multi-state payroll processing, HRIS administration, and benefits reconciliation. Find a role that fits below and apply directly.
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Summary
The HR Benefits & Payroll Manager leads AOI's payroll operations and oversees day-to-day employee benefits administration. This position is accountable for accurate and timely payroll processing through ADP Workforce Now, payroll tax compliance, reconciliations, reporting, and operational controls, while ensuring reliable employee benefits service and administration.
The position supervises payroll and benefits support staff and partners with Finance, Accounting, HR leadership, ADP, and external service providers. Gallagher remains AOI's third-party benefits consultant and leads strategic advisory work involving plan design, renewals, and market benchmarking; this role coordinates implementation, internal administration, and employee support.
Responsibilities
- Oversee accurate, timely semi-monthly payroll processing through ADP Workforce Now, including payroll review, approvals, adjustments, off-cycle payments, and final payroll reconciliation.
- Lead and develop payroll and benefits staff; assign responsibilities, establish backup coverage, review work quality, and resolve escalated operational issues.
- Maintain hands-on working knowledge of ADP Workforce Now Payroll, Time & Attendance, employee data, payroll configurations, earnings and deductions, and payroll reporting.
- Review payroll inputs including new hires, separations, compensation changes, promotions, bonuses, overtime, shift differentials, leave, garnishments, and benefit deductions for accuracy and proper authorization.
- Oversee federal, state, and local payroll tax compliance, including withholding, tax jurisdiction setup, agency registrations, quarterly and annual filings, W-2s, and resolution of ADP or agency notices; coordinate with ADP and tax advisors as appropriate.
- Monitor multi-state payroll requirements, wage-and-hour compliance, record retention, and payroll-related regulatory changes; escalate complex matters to HR leadership or external advisors.
- Prepare and review payroll registers, general ledger and labor-cost reports, payroll accruals, deduction and tax liability reconciliations, and supporting schedules for Finance and Accounting.
- Research payroll-to-GL variances, funding discrepancies, tax adjustments, retroactive payments, and other exceptions; coordinate corrections and document resolution.
- Establish payroll controls, audit trails, approval workflows, SOPs, and segregation-of-duties practices to protect payroll accuracy, confidentiality, and compliance.
- Support internal and external audits by preparing payroll, tax, benefits, 401(k), and compensation records and reconciling requested supporting documentation.
- Coordinate with HRIS, IT, ADP, and Finance on payroll system configuration, timekeeping integrations, reporting improvements, and process automation.
- Oversee daily administration of medical, dental, vision, life, disability, HSA/FSA, COBRA, 401(k), and other company-sponsored benefits through the Benefits & Onboarding Administrator and applicable vendors.
- Ensure timely and accurate benefit enrollments, terminations, qualifying life events, eligibility updates, carrier feeds, and employee payroll deductions; resolve discrepancies through routine audits.
- Coordinate annual Open Enrollment execution, employee communications, system readiness, enrollment support, and post-enrollment reconciliation in partnership with Gallagher, carriers, and HR leadership.
- Serve as AOI's internal operational liaison to Gallagher, carriers, COBRA administrators, retirement plan providers, and other vendors; escalate employee service and coverage issues as needed.
- Partner with Gallagher and HR leadership on benefits renewals, plan design recommendations, benchmarking, and regulatory guidance; support data requests, communications, and implementation rather than independently leading benefits strategy.
- Oversee administration of COBRA, retirement plan contributions, life and disability claims coordination, and related employee or beneficiary inquiries, working with external administrators and advisors.
- Maintain awareness of applicable ACA, ERISA, COBRA, HIPAA, and retirement-plan requirements and coordinate compliance activities and required notices with Gallagher, vendors, and legal advisors.
- Provide recurring payroll and benefits metrics, cost analysis, variance reporting, and operational updates to HR leadership, Finance, and Accounting.
- Maintain confidentiality of employee payroll, tax, compensation, dependent, and benefits information and perform other HR Operations duties as assigned.
Qualifications
- Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field; equivalent relevant experience may be considered.
- 5+ years of progressively responsible payroll and/or HR operations experience, including substantial hands-on payroll processing and review responsibility; prior team leadership preferred.
- Required: demonstrated hands-on experience processing and managing payroll in ADP Workforce Now (ADP WFN); knowledge of its payroll reports, deductions, and tax functionality.
- Strong working knowledge of federal and multi-state payroll tax withholding, registrations, filings, W-2 reporting, payroll adjustments, and payroll compliance requirements.
- Experience with payroll reconciliations, general ledger reporting, labor-cost reporting, accruals, and coordination with Accounting or Finance.
- Experience reviewing time and attendance, overtime, bonuses, garnishments, compensation changes, and payroll controls in a multi-department environment.
- Working knowledge of employer-sponsored health and welfare benefits, COBRA, 401(k), open enrollment, and employee benefits administration.
- Experience coordinating with benefits brokers or consultants, carriers, third-party administrators, and payroll service providers.
- Advanced Microsoft Excel skills, including data reconciliation, pivot tables, lookups, and payroll reporting analysis.
- Strong people leadership, attention to detail, judgment, communication, confidentiality, and ability to meet strict payroll deadlines.
- ADP Workforce Now Payroll & Timekeeping
- Payroll Tax & Multi-State Compliance
- Payroll Reconciliation & Accounting Reporting
- Payroll Controls, Audits & Process Improvement
- Benefits Administration & Vendor Coordination
- Employee Service & Escalation Management
- Team Leadership & Cross-Functional Collaboration
Location
This position will be on-site based in Sugar Land, Texas.
Why AOI?
In addition to competitive salary, AOI offers
- Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
- Employer matching on 401(k) deferrals
- Generous PTO policy, with unused PTO payout at end of the year
- Relocation package available within US
- Immigration sponsorships (Must be currently authorized to work in the US)
Summary
The HR Benefits & Payroll Manager leads AOI's payroll operations and oversees day-to-day employee benefits administration. This position is accountable for accurate and timely payroll processing through ADP Workforce Now, payroll tax compliance, reconciliations, reporting, and operational controls, while ensuring reliable employee benefits service and administration.
The position supervises payroll and benefits support staff and partners with Finance, Accounting, HR leadership, ADP, and external service providers. Gallagher remains AOI's third-party benefits consultant and leads strategic advisory work involving plan design, renewals, and market benchmarking; this role coordinates implementation, internal administration, and employee support.
Responsibilities
- Oversee accurate, timely semi-monthly payroll processing through ADP Workforce Now, including payroll review, approvals, adjustments, off-cycle payments, and final payroll reconciliation.
- Lead and develop payroll and benefits staff; assign responsibilities, establish backup coverage, review work quality, and resolve escalated operational issues.
- Maintain hands-on working knowledge of ADP Workforce Now Payroll, Time & Attendance, employee data, payroll configurations, earnings and deductions, and payroll reporting.
- Review payroll inputs including new hires, separations, compensation changes, promotions, bonuses, overtime, shift differentials, leave, garnishments, and benefit deductions for accuracy and proper authorization.
- Oversee federal, state, and local payroll tax compliance, including withholding, tax jurisdiction setup, agency registrations, quarterly and annual filings, W-2s, and resolution of ADP or agency notices; coordinate with ADP and tax advisors as appropriate.
- Monitor multi-state payroll requirements, wage-and-hour compliance, record retention, and payroll-related regulatory changes; escalate complex matters to HR leadership or external advisors.
- Prepare and review payroll registers, general ledger and labor-cost reports, payroll accruals, deduction and tax liability reconciliations, and supporting schedules for Finance and Accounting.
- Research payroll-to-GL variances, funding discrepancies, tax adjustments, retroactive payments, and other exceptions; coordinate corrections and document resolution.
- Establish payroll controls, audit trails, approval workflows, SOPs, and segregation-of-duties practices to protect payroll accuracy, confidentiality, and compliance.
- Support internal and external audits by preparing payroll, tax, benefits, 401(k), and compensation records and reconciling requested supporting documentation.
- Coordinate with HRIS, IT, ADP, and Finance on payroll system configuration, timekeeping integrations, reporting improvements, and process automation.
- Oversee daily administration of medical, dental, vision, life, disability, HSA/FSA, COBRA, 401(k), and other company-sponsored benefits through the Benefits & Onboarding Administrator and applicable vendors.
- Ensure timely and accurate benefit enrollments, terminations, qualifying life events, eligibility updates, carrier feeds, and employee payroll deductions; resolve discrepancies through routine audits.
- Coordinate annual Open Enrollment execution, employee communications, system readiness, enrollment support, and post-enrollment reconciliation in partnership with Gallagher, carriers, and HR leadership.
- Serve as AOI's internal operational liaison to Gallagher, carriers, COBRA administrators, retirement plan providers, and other vendors; escalate employee service and coverage issues as needed.
- Partner with Gallagher and HR leadership on benefits renewals, plan design recommendations, benchmarking, and regulatory guidance; support data requests, communications, and implementation rather than independently leading benefits strategy.
- Oversee administration of COBRA, retirement plan contributions, life and disability claims coordination, and related employee or beneficiary inquiries, working with external administrators and advisors.
- Maintain awareness of applicable ACA, ERISA, COBRA, HIPAA, and retirement-plan requirements and coordinate compliance activities and required notices with Gallagher, vendors, and legal advisors.
- Provide recurring payroll and benefits metrics, cost analysis, variance reporting, and operational updates to HR leadership, Finance, and Accounting.
- Maintain confidentiality of employee payroll, tax, compensation, dependent, and benefits information and perform other HR Operations duties as assigned.
Qualifications
- Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field; equivalent relevant experience may be considered.
- 5+ years of progressively responsible payroll and/or HR operations experience, including substantial hands-on payroll processing and review responsibility; prior team leadership preferred.
- Required: demonstrated hands-on experience processing and managing payroll in ADP Workforce Now (ADP WFN); knowledge of its payroll reports, deductions, and tax functionality.
- Strong working knowledge of federal and multi-state payroll tax withholding, registrations, filings, W-2 reporting, payroll adjustments, and payroll compliance requirements.
- Experience with payroll reconciliations, general ledger reporting, labor-cost reporting, accruals, and coordination with Accounting or Finance.
- Experience reviewing time and attendance, overtime, bonuses, garnishments, compensation changes, and payroll controls in a multi-department environment.
- Working knowledge of employer-sponsored health and welfare benefits, COBRA, 401(k), open enrollment, and employee benefits administration.
- Experience coordinating with benefits brokers or consultants, carriers, third-party administrators, and payroll service providers.
- Advanced Microsoft Excel skills, including data reconciliation, pivot tables, lookups, and payroll reporting analysis.
- Strong people leadership, attention to detail, judgment, communication, confidentiality, and ability to meet strict payroll deadlines.
- ADP Workforce Now Payroll & Timekeeping
- Payroll Tax & Multi-State Compliance
- Payroll Reconciliation & Accounting Reporting
- Payroll Controls, Audits & Process Improvement
- Benefits Administration & Vendor Coordination
- Employee Service & Escalation Management
- Team Leadership & Cross-Functional Collaboration
Location
This position will be on-site based in Sugar Land, Texas.
Why AOI?
In addition to competitive salary, AOI offers
- Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs
- Employer matching on 401(k) deferrals
- Generous PTO policy, with unused PTO payout at end of the year
- Relocation package available within US
- Immigration sponsorships (Must be currently authorized to work in the US)
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Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Accounting & Auditing
- Distribution & Wholesale
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in human resources payroll specialist jobs.
- Two or more years of end-to-end payroll processing experience using a major HRIS platform
- Proficiency with ADP, Ceridian, UKG, or Workday payroll modules
- Knowledge of federal and state payroll tax regulations, garnishments, and year-end W-2 processing
- Experience processing multi-state payroll for hourly and salaried employee populations
- Associate or bachelor's degree in human resources, accounting, business administration, or a related field
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) credential preferred
Tips for Your Human Resources Payroll Specialist Job Search
Quantify payroll scope on your resume
Hiring managers want to know the size of the payroll you've managed. State the number of employees processed, pay cycles handled, and any multi-state or multi-entity complexity you've owned, so your experience reads clearly without vague claims.
List your payroll systems by name
Employers filter for specific platforms like ADP, Ceridian Dayforce, UKG Pro, and Workday. Name every system you've used in a dedicated skills section, including the version or module if relevant, so your resume surfaces in the right searches.
Highlight compliance and audit experience
Payroll roles carry regulatory risk, so demonstrating hands-on experience with tax filings, year-end W-2 processing, wage garnishments, or payroll audits positions you above candidates who only list routine processing duties.
Apply early to roles that fit
Migrate Mate lists human resources payroll specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare for scenario-based interview questions
Interviewers frequently ask how you've resolved a payroll discrepancy, handled a missed payroll deadline, or communicated a tax error to an employee. Prepare two or three specific examples with outcomes before your interview.
Negotiate by citing your compliance footprint
When discussing compensation, anchor your ask to the number of states you're certified to process payroll in, any FPC or CPP credentials you hold, and the employee headcount you've supported, since those factors directly reflect your liability scope.
Human Resources Payroll Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most human resources payroll specialists?
EY, Marriott International, and Jobot are hiring the most human resources payroll specialists right now, with openings concentrated in California, Texas, and Illinois, based on current listings on Migrate Mate as of November 2026. Healthcare systems, staffing firms, and large manufacturers tend to maintain consistent demand for this role throughout the year.
How many human resources payroll specialist jobs are remote?
About 48% of human resources payroll specialist openings are fully remote or hybrid as of November 2026, with remote availability highest in HRIS administration and payroll systems support roles. Positions that require on-site check printing, physical document handling, or close coordination with hourly workforce supervisors are more likely to remain fully in-person.
How do you become a human resources payroll specialist?
Start by earning an associate or bachelor's degree in human resources, accounting, or business administration. Gain hands-on experience processing payroll in an entry-level HR assistant or payroll clerk role, then build proficiency in a major HRIS platform. Earning a Fundamental Payroll Certification from the American Payroll Association strengthens your candidacy for specialist-level positions.
Can you get a human resources payroll specialist job with little or no experience?
Yes, entry-level human resources payroll specialist roles exist, particularly at staffing agencies, regional healthcare organizations, and payroll service bureaus that provide structured training. Candidates with strong Excel skills, exposure to any HRIS platform through coursework or internship, and familiarity with payroll tax concepts are competitive even without direct processing experience.
What does the human resources payroll specialist interview process look like?
The process typically includes an initial phone screen with HR, followed by a technical interview where you walk through how you process a payroll cycle, handle discrepancies, and manage tax filings. Some employers add a short scenario exercise or ask you to demonstrate familiarity with their specific platform. Final rounds often involve a conversation with a payroll manager or HR director.
Where can I find and apply to human resources payroll specialist jobs?
You can find and apply to human resources payroll specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level, specialization, and preferred location, then apply directly to each listing that fits.
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