Flight Crew Scheduler Jobs
Flight Crew Scheduler jobs are open across commercial airlines, cargo carriers, regional operators, and charter services, at every level from coordinator to senior scheduler, with specializations in crew planning, fatigue risk management, and irregular operations recovery. Scan the live roles below and apply to whichever ones fit.
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Job Description
The Opportunity
Embry-Riddle Aeronautical University is seeking a detail-oriented, customer-focused, and organized professional to join the team as a Flight Records & Certification Specialist at our Prescott Campus. In this role, you will play a critical part in supporting student success by maintaining accurate flight training records, assisting with FAA certification processes, and ensuring compliance with federal regulations and university policies.
The Flight Records & Certification Specialist serves as a key resource for students, instructors, and staff throughout the flight training process. You will assist with the management of certification records, enrollment documentation, course completion verification, and FAA compliance requirements while delivering exceptional customer service to a diverse population of stakeholders.
This position requires strong analytical and organizational skills to review documentation, manage certification data, verify regulatory requirements, and support continuous process improvement initiatives. Working with systems such as Campus Solutions, KnowledgeLake Imaging, IACRA, and ETA Flight Systems, you will help ensure that flight training records are maintained accurately and efficiently throughout a student's academic journey.
As a member of the team, you will help ensure compliance with FAA regulations while supporting Embry-Riddle's mission of educating the next generation of aviation professionals. Your work will directly contribute to student achievement, certification success, and the continued excellence of the University's flight programs.
About us
For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs.
With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense, and technology industries.
Today, our faculty, researchers, and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems, and next-generation engineering. Working alongside industry leaders, government agencies, and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.
Whether you are an educator, researcher, administrator, technologist, or aviation professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose, and excellence, and help shape the future of aerospace.
- Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
- Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.
Compensation
The hourly rate for this role is up to $20.60. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.
Qualifications
Required Education
- Bachelor's degree required. Relevant experience may be considered in lieu of a degree.
Preferred Education and Certifications
- FAA-related certifications or training in aviation records management.
- PSI Proctor certification or willingness to obtain and maintain required credentials.
- FAA certification training obtained after hire as required by the position.
Required Skills, Knowledge, and Abilities
- Strong customer service and interpersonal skills.
- Excellent verbal and written communication abilities.
- Strong attention to detail and commitment to accuracy.
- Ability to maintain confidential and sensitive information.
- Strong organizational, analytical, and problem-solving skills.
- Ability to prioritize and manage multiple deadlines in a fast-paced environment.
- Experience working with databases, records systems, and technology platforms.
- Ability to work independently and collaboratively within a team environment.
- Commitment to regulatory compliance and continuous process improvement.
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R312400. Please attach all relevant materials to your application when you apply online. Complete submissions include:
- Cover letter
- Resume
- Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.
Job Description
The Opportunity
Embry-Riddle Aeronautical University is seeking a detail-oriented, customer-focused, and organized professional to join the team as a Flight Records & Certification Specialist at our Prescott Campus. In this role, you will play a critical part in supporting student success by maintaining accurate flight training records, assisting with FAA certification processes, and ensuring compliance with federal regulations and university policies.
The Flight Records & Certification Specialist serves as a key resource for students, instructors, and staff throughout the flight training process. You will assist with the management of certification records, enrollment documentation, course completion verification, and FAA compliance requirements while delivering exceptional customer service to a diverse population of stakeholders.
This position requires strong analytical and organizational skills to review documentation, manage certification data, verify regulatory requirements, and support continuous process improvement initiatives. Working with systems such as Campus Solutions, KnowledgeLake Imaging, IACRA, and ETA Flight Systems, you will help ensure that flight training records are maintained accurately and efficiently throughout a student's academic journey.
As a member of the team, you will help ensure compliance with FAA regulations while supporting Embry-Riddle's mission of educating the next generation of aviation professionals. Your work will directly contribute to student achievement, certification success, and the continued excellence of the University's flight programs.
About us
For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs.
With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense, and technology industries.
Today, our faculty, researchers, and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems, and next-generation engineering. Working alongside industry leaders, government agencies, and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.
Whether you are an educator, researcher, administrator, technologist, or aviation professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose, and excellence, and help shape the future of aerospace.
- Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
- Personal Leave: Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.
Compensation
The hourly rate for this role is up to $20.60. The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.
Qualifications
Required Education
- Bachelor's degree required. Relevant experience may be considered in lieu of a degree.
Preferred Education and Certifications
- FAA-related certifications or training in aviation records management.
- PSI Proctor certification or willingness to obtain and maintain required credentials.
- FAA certification training obtained after hire as required by the position.
Required Skills, Knowledge, and Abilities
- Strong customer service and interpersonal skills.
- Excellent verbal and written communication abilities.
- Strong attention to detail and commitment to accuracy.
- Ability to maintain confidential and sensitive information.
- Strong organizational, analytical, and problem-solving skills.
- Ability to prioritize and manage multiple deadlines in a fast-paced environment.
- Experience working with databases, records systems, and technology platforms.
- Ability to work independently and collaboratively within a team environment.
- Commitment to regulatory compliance and continuous process improvement.
To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R312400. Please attach all relevant materials to your application when you apply online. Complete submissions include:
- Cover letter
- Resume
- Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.
Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.
Flight Crew Scheduler Jobs by Experience Level
See All 1,093+ Flight Crew Scheduler Jobs
Find roles that match your experience and apply in just a few clicks.
Find Flight Crew Scheduler JobsFlight Crew Scheduler Job Market
Who's Hiring
- Air Methods91
- Air Evac Lifeteam50
- PHI Air Medical42
- Lockheed Martin38
- Northrop Grumman28
Top Industries Hiring
- Healthcare & Medical Services72
- Aerospace & Defense10
- Education8
- Transportation & Logistics8
- Non-Profit & Social Services4
What Employers Look For
The qualifications that appear most often in flight crew scheduler jobs.
- Experience with crew management or scheduling software such as Sabre, AIMS, or Flica
- Working knowledge of Federal Aviation Regulations governing crew rest and duty time limits
- High school diploma or equivalent required, with preference for an associate or bachelor degree
- Ability to work rotating shifts including nights, weekends, and federal holidays
- Strong communication skills for coordinating with pilots, flight attendants, and operations control
- Experience resolving irregular operations including cancellations, aircraft swaps, and weather events
Tips for Your Flight Crew Scheduler Job Search
Tailor your resume to crew ops language
Hiring managers scan for terms like FRAT scoring, bid processing, reserve management, and Federal Aviation Regulations compliance. If your resume uses generic scheduling language, swap in crew-specific terminology that matches the operations your target airline runs.
Highlight your software proficiencies clearly
Most postings require familiarity with crew management systems. List every platform you've used by name in a dedicated skills section so automated screening tools and hiring managers can spot your qualifications without hunting through job descriptions.
Apply early to roles that fit
Migrate Mate lists flight crew scheduler openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by operation type
A role at a regional carrier under a capacity purchase agreement runs differently than one at a mainline or cargo operator. Read postings for mentions of hub complexity, fleet size, or union contracts, and prioritize the ones that match your actual experience.
Prepare concrete irregular-ops examples
Interviewers for crew scheduling roles almost always ask how you handle system-wide ground stops, weather cancellations, or aircraft swaps. Prepare two or three specific stories from your work history that show your decision-making process under time pressure.
Negotiate start date around training windows
Airline scheduling departments often onboard new schedulers before seasonal peaks like summer or holidays. When an offer arrives, ask about the training calendar so you can align your start date to a cohort that gives you full support before the busy period hits.
Flight Crew Scheduler Jobs: Frequently Asked Questions
Which companies are hiring the most flight crew schedulers?
Air Methods, Air Evac Lifeteam, and PHI Air Medical are hiring the most flight crew schedulers right now, with openings concentrated in California, Texas, and Colorado, based on current listings on Migrate Mate as of November 2026. Cargo carriers and regional operators with crew domiciles in major hub cities tend to post the most consistently throughout the year.
How many flight crew scheduler jobs are remote?
About 24% of flight crew scheduler openings are fully remote or hybrid as of November 2026, though fully remote positions are rare given the real-time nature of airline operations. The sub-areas most likely to offer remote or hybrid arrangements are long-range crew planning and administrative scheduling support, rather than active operations control roles.
How do you become a flight crew scheduler?
Start by building familiarity with Federal Aviation Regulations covering crew duty and rest requirements, since most entry-level postings expect candidates to understand the rules even without direct airline experience. Roles in dispatch, reservations, ground operations, or customer service at an airline give you exposure to flight operations culture. From there, applying to crew coordinator or scheduling assistant positions is the most common path into a full scheduler role, where you advance by learning crew management software and handling live irregular operations.
Can I get a flight crew scheduler job with little experience?
Yes, airlines and charter operators regularly hire candidates with transferable scheduling or operations coordination backgrounds rather than direct crew scheduling experience. Customer service roles within aviation, general workforce scheduling in healthcare or logistics, or dispatch support positions all build the decision-making and time-pressure skills hiring managers look for. Demonstrating solid knowledge of duty time regulations and showing you've worked in a shift environment significantly strengthens an entry-level application.
What does the flight crew scheduler interview process look like?
Most flight crew scheduler interviews begin with a phone or video screen focused on your background in scheduling or operations. A hiring manager interview typically follows, covering scenario-based questions about irregular operations, duty time conflicts, and prioritization under pressure. Some airlines add a practical assessment where candidates work through a simulated scheduling problem or crew recovery exercise. Final rounds at larger carriers may include a panel interview with operations and crew services leadership before an offer is extended.
Where can I find and apply to flight crew scheduler jobs?
You can find and apply to flight crew scheduler jobs on Migrate Mate, which lists current openings from across the United States in one place. Search the listings to find roles that match your experience and location preferences, then apply directly to each one that fits your background.
See All 1,093+ Flight Crew Scheduler Jobs
Find roles that match your experience and apply in just a few clicks.
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