Grants Administrator Jobs
Grants Administrator jobs are open across nonprofits, higher education, healthcare, and government agencies, at every level from entry-level coordinator to senior program administrator, with specializations in federal compliance, foundation grants, and post-award management. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 16+ Grants Administrator jobs
The Grants and Database Administrator is responsible for overseeing the full lifecycle of grants—from pre-award through post-award administration—while also managing the organization’s various databases. This dual role ensures regulatory compliance, effective use of funding, and the generation of reporting that is beneficial to the agency in the areas of grant management, Project Management, QA standards, and Fundraising.
ESSENTIAL DUTIES AND RESPONSIBLITIES:
1. Grant Management and Compliance:
a. Manage the entire grant lifecycle, including proposal submissions, grant agreements, annual application and reporting requirements, and compliance with grant terms and conditions.
b. Maintain grant tracking systems and databases for deadlines, deliverables, and reporting requirements.
c. Coordinate with finance staff to manage grant expenditures via grant allocations to various program projects and client cases, track project progress, and ensure compliance with reporting deadlines and grant deliverables.
d. Monitor grant budgets and collaborate with finance staff to ensure proper allocation and reporting.
e. Serve as a liaison with grant funders and ensure compliance with terms and conditions
2. Database Management:
a. Manage the Disability Advocacy Database (DAD), to include managing database security, adding and deleting employees, updating the system to reflect changes in grant applications and reports, and running reports for other staff as requested.
b. Troubleshoot issues with the system, maintain good relationships with National Disability Rights Network (NDRN) and their DAD contractors to obtain speedy resolutions to issues.
c. Input field intakes and projects into the system.
d. Ensure accuracy of all data in DAD to facilitate accurate reporting to federal funders and other funders.
e. Maintain agency fundraising software for tracking and tracing contributions, and providing reports to the Executive Director, Outreach Coordinator, and Fundraising Committee.
f. Maintain agency software platforms and create forms.
3. Data Collection and Reporting:
a. Collect and maintain accurate data in databases regarding all grant activities, programmatic work and staff output.
b. Prepare and submit timely and accurate grant reports, narratives, and documentation to funders.
c. Update agency personnel database.
4. Collaboration and Communication:
a. Collaborate with internal teams to gather necessary information and data for grant applications and reporting.
b. Communicate grant requirements, timelines, and expectations clearly to program staff and other stakeholders.
5. Training Staff:
a. Will train new staff in utilizing the Disability Advocacy Database.
b. Will provide technical assistance as requested to staff to understand hot o use the system and increase the accuracy of their data.
c. Will provide opportunities for staff to access training on the Disability Advocacy Database.
d. Assist staff in understanding how to ensure the date they input is accurate and meets federal requirements.
6. Relationship Management:
a. Cultivate and maintain positive relationships with all federal agency staff and NDRN staff to ensure positive collaborations in obtaining data and other relevant information crucial to reporting.
b. Cultivate and maintain positive relationships with grant-making organizations, program officers, and other stakeholders.
JOB QUALIFICATIONS AND REQUIRED SKILLS:
1. Bachelor’s degree in public administration, Information Technology, Business, or related field.
2. Five or more years of experience in grant management, IT administration or a combination of both, within a nonprofit organization preferred.
3. Strong understanding of grant application processes, allocating resources to program work, and compliance requirements.
4. Excellent research, writing, and editing skills with attention to detail and accuracy.
5. Proficiency in using database systems, cloud-based platforms, and Microsoft Office 365.
6. Ability to manage multiple deadlines and priorities effectively.
7. Strong people skills and ability to build and maintain relationships with funders and internal stakeholders.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
The Grants and Database Administrator is responsible for overseeing the full lifecycle of grants—from pre-award through post-award administration—while also managing the organization’s various databases. This dual role ensures regulatory compliance, effective use of funding, and the generation of reporting that is beneficial to the agency in the areas of grant management, Project Management, QA standards, and Fundraising.
ESSENTIAL DUTIES AND RESPONSIBLITIES:
1. Grant Management and Compliance:
a. Manage the entire grant lifecycle, including proposal submissions, grant agreements, annual application and reporting requirements, and compliance with grant terms and conditions.
b. Maintain grant tracking systems and databases for deadlines, deliverables, and reporting requirements.
c. Coordinate with finance staff to manage grant expenditures via grant allocations to various program projects and client cases, track project progress, and ensure compliance with reporting deadlines and grant deliverables.
d. Monitor grant budgets and collaborate with finance staff to ensure proper allocation and reporting.
e. Serve as a liaison with grant funders and ensure compliance with terms and conditions
2. Database Management:
a. Manage the Disability Advocacy Database (DAD), to include managing database security, adding and deleting employees, updating the system to reflect changes in grant applications and reports, and running reports for other staff as requested.
b. Troubleshoot issues with the system, maintain good relationships with National Disability Rights Network (NDRN) and their DAD contractors to obtain speedy resolutions to issues.
c. Input field intakes and projects into the system.
d. Ensure accuracy of all data in DAD to facilitate accurate reporting to federal funders and other funders.
e. Maintain agency fundraising software for tracking and tracing contributions, and providing reports to the Executive Director, Outreach Coordinator, and Fundraising Committee.
f. Maintain agency software platforms and create forms.
3. Data Collection and Reporting:
a. Collect and maintain accurate data in databases regarding all grant activities, programmatic work and staff output.
b. Prepare and submit timely and accurate grant reports, narratives, and documentation to funders.
c. Update agency personnel database.
4. Collaboration and Communication:
a. Collaborate with internal teams to gather necessary information and data for grant applications and reporting.
b. Communicate grant requirements, timelines, and expectations clearly to program staff and other stakeholders.
5. Training Staff:
a. Will train new staff in utilizing the Disability Advocacy Database.
b. Will provide technical assistance as requested to staff to understand hot o use the system and increase the accuracy of their data.
c. Will provide opportunities for staff to access training on the Disability Advocacy Database.
d. Assist staff in understanding how to ensure the date they input is accurate and meets federal requirements.
6. Relationship Management:
a. Cultivate and maintain positive relationships with all federal agency staff and NDRN staff to ensure positive collaborations in obtaining data and other relevant information crucial to reporting.
b. Cultivate and maintain positive relationships with grant-making organizations, program officers, and other stakeholders.
JOB QUALIFICATIONS AND REQUIRED SKILLS:
1. Bachelor’s degree in public administration, Information Technology, Business, or related field.
2. Five or more years of experience in grant management, IT administration or a combination of both, within a nonprofit organization preferred.
3. Strong understanding of grant application processes, allocating resources to program work, and compliance requirements.
4. Excellent research, writing, and editing skills with attention to detail and accuracy.
5. Proficiency in using database systems, cloud-based platforms, and Microsoft Office 365.
6. Ability to manage multiple deadlines and priorities effectively.
7. Strong people skills and ability to build and maintain relationships with funders and internal stakeholders.
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 16 Grants Administrator Jobs
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Find Grants Administrator JobsGrants Administrator Job Market
Who's Hiring
Top Industries Hiring
- Education
What Employers Look For
The qualifications that appear most often in grants administrator jobs.
- Bachelor's degree in public administration, finance, business, or a related field
- Experience managing federal or foundation grant awards from pre-award through close-out
- Proficiency with grants management software such as Cayuse, Amplifund, or similar platforms
- Knowledge of Uniform Guidance and federal compliance requirements under 2 CFR Part 200
- Strong skills in budget development, financial reporting, and expenditure reconciliation
- Experience preparing or reviewing grant reports, invoices, and audit documentation
Tips for Your Grants Administrator Job Search
Tailor your resume to grant cycles
Highlight your experience managing specific grant types, such as federal, state, or foundation awards. Mention the award sizes you've administered and whether you handled pre-award, post-award, or both. Grants administrators who show range across the full lifecycle stand out.
Get familiar with key compliance frameworks
Many postings require knowledge of Uniform Guidance, 2 CFR Part 200, or specific agency regulations. If you've worked with federal funding, name the awarding agencies directly on your resume. Reviewers scan for those agency names to judge relevant experience fast.
Apply early to roles that fit
Migrate Mate lists grants administrator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by grant portfolio type
A research university administering NIH grants hires differently than a community nonprofit managing state contracts. Read each posting carefully for the funder mix and tailor your cover letter to that exact portfolio type, not a generic grants background.
Prepare concrete examples of audit readiness
Interviewers for grants administrator roles frequently ask how you've handled audits, monitoring visits, or compliance reviews. Have a specific, real example ready that walks through what you tracked, what was flagged, and how you resolved it.
Negotiate around grant cycle timing
If you receive an offer near a major reporting deadline or close-out period, it's reasonable to flag your start date around it. Hiring managers in grants administration understand cycle pressure and often respect candidates who do too.
Grants Administrator Jobs: Frequently Asked Questions
Which companies are hiring the most grants administrators?
The companies hiring the most grants administrators right now include Virginia Commonwealth University, Medical University of South Carolina, and CAMBA, with the largest share of openings in New York, Wisconsin, and South Carolina, based on current listings on Migrate Mate as of November 2026. Universities, hospital systems, and large nonprofits consistently represent the heaviest demand across the country.
How many grants administrator jobs are remote?
About 50% of grants administrator openings are fully remote or hybrid as of November 2026, with remote arrangements most common in post-award compliance, reporting, and budget monitoring roles. Pre-award positions tied to institutional relationships or in-person collaboration tend to remain on-site more often.
How do you become a grants administrator?
Start with a bachelor's degree in public administration, finance, business, or a related field, then gain experience in a grants-adjacent role such as program coordinator, finance assistant, or development associate. Build fluency with federal compliance rules and common grants management software. Many employers also value certifications like the Grants Management Certification from NGMA. Moving into a dedicated grants administrator role typically follows two to four years of that supporting experience.
Can you get a grants administrator job with little experience?
Yes, entry-level grants administrator roles exist, particularly at nonprofits and community organizations that prioritize compliance training over prior grants experience. Focusing your job search on organizations with smaller portfolios, volunteering on grant projects, or taking a grants coordinator role first are concrete ways in. Demonstrating attention to detail and comfort with financial tracking matters more than a long grants-specific resume at the entry level.
What does the grants administrator interview process look like?
Most grants administrator interviews include an initial phone or video screen with HR, followed by a panel interview with the finance or program team. Expect scenario-based questions about how you've managed compliance issues, handled late reports, or resolved budget discrepancies. Some employers add a brief written exercise, such as reviewing a sample budget or identifying a compliance gap. The full process typically runs two to four rounds over two to four weeks.
Where can I find and apply to grants administrator jobs?
You can find and apply to grants administrator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and grant portfolio background, then apply directly to each listing that fits.
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