Administrative Technician Jobs
Administrative Technician jobs are open across federal agencies, healthcare systems, municipalities, and higher education institutions, from entry-level support roles to senior technical specialists, with common specializations in records management, facilities coordination, and regulatory compliance. See the openings below and apply to the ones that match your experience.
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Top stateFlorida
Top employerShelby County, TN
Top cityCoral Gables, FL
Work type82% On-site
Top industryEnergy
Showing 5 of 50+ Administrative Technician jobs
Administrative Technician - Planning & Code Administration
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Added 1d ago
City of Gaithersburg
Administrative Technician - Planning & Code Administration
Gaithersburg, Maryland
Added 1d ago
Administrative Technician
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Added 1d ago
Boulder County, CO
Administrative Technician
Boulder County, CO
Added 1d ago
Administrative Technician
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Added 5d ago
Arlington County
Administrative Technician
Arlington, Virginia
Added 5d ago
Administrative Technician, Accounts Payable
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Added 6d ago
General Dynamics Bath Iron Works
Administrative Technician, Accounts Payable
Bath, Maine
Added 6d ago
Administrative Technician
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Added 6d ago
City of Fort Worth
Administrative Technician
Fort Worth, Texas
Added 6d ago
Added 1d ago
Administrative Technician - Planning & Code Administration
City of Gaithersburg·Gaithersburg, Maryland
Job functions:
$48k - $72k/yr
High school diploma or GED
201-500 employees
Job Description
Description
The Department of Planning & Code Administration has an immediate opening for a full-time Administrative Technician to perform a wide variety of technical and administrative procedures related to various permitting and licensing programs. This is a forward-facing position, serving as first point of contact at the public counter at City Hall, and requiring significant interaction with the public - citizens, visitors, homeowners, contractors, businesses, public officials, other City Departments, and various government agencies.
The Administrative Technician assists customers by processing all permit, plan, and license applications and renewals, including the processing of all incoming payments and coordinating, scheduling, and documenting inspections. The position also performs other customary administrative tasks such as answering telephones; assisting visitors; reviewing, verifying, and organizing documents, records, and forms for accuracy, completeness, and conformance to applicable standards, policies, and procedures; preparing and typing correspondence and other documents and communications; copying, scanning, inputting, and indexing data; maintaining files, records, and documents; and creating reports from those documents.
You must be a master multi-tasker with superb organizational and communication skills, show amazing attention to detail, be able to anticipate and address issues and exercise appropriate judgment when executing tasks and resolving administrative issues, and proactively provide assistance and support whenever and wherever needed. You must be extremely customer focused, flexible, and resourceful to adapt to changing priorities and deadlines, able to complete tasks in a timely manner, and able to handle a variety of duties with composure, confidence, and minimum supervision. We're looking for team players with a professional, upbeat attitude who will be a positive and helpful presence in our workplace. The ability to fluently speak, read, write, and comprehend English and Spanish is preferred.
40 hours per week, Monday through Friday; a core work schedule will be established based on operational needs. This position could be filled at Level I, II, or III in the Administrative Technician class series, consistent with the relevant experience, qualifications, and certifications of the candidate. Starting salary is negotiable within the anticipated target hiring range at each level:
- Administrative Technician I - $48,000 - $54,000
- Administrative Technician II - $57,000 - $63,000
- Administrative Technician III - $66,000 - $72,000
We provide comprehensive insurance benefits (medical, dental, vision, life), paid time off, generous retirement contributions, health and wellness programs, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.
Job Functions
What you will do with us:
- Assist customers at the front counter with permitting and licensing applications and renewals and passport applications; answer questions on policies and procedures; provide information on the permit process; respond to inquiries via phone, email, and written correspondence.
- Perform a wide variety of technical and administrative duties in support of Department functions and operations, including greeting and assisting the public, answering and screening a variety of telephone calls, record keeping, and report preparation, as well as other duties and responsibilities specific to the assigned job level.
- Calculate, collect, issue receipts for, and report on fees relating to various City permitting and licensing programs; process other incoming payments received.
- Collect, review, verify, and organize documents, records, and forms for accuracy, completeness, and conformance to applicable standards, policies, and procedures.
- Input data into databases from a variety of sources; maintain paper and electronic files; prepare related reports.
- Receive and process information of a confidential nature; ensure information is maintained in strict confidentiality.
- Provide outstanding service, pursue continuous improvement, and exceed expectations.
Qualifications
What you will need to be considered:
- High school diploma or equivalent; college level coursework in a related field preferred to be hired at Level III.
- Relevant customer service and administrative office experience (Level I - at least 1 year; Level II - at least 3 years; Level III - at least 5 years).
- Previous administrative support experience in a building construction or permitting environment is a plus to be hired at Level II position; previous administrative experience in municipal government or similar public or private agency setting is a plus to be hired at Level III position.
- Strong and effective customer service, organizational, administrative, and time management skills and demonstrated ability to manage multiple tasks, prioritize workload, and work quickly, accurately, efficiently, and effectively under tight deadlines with minimum supervision.
- Proven computer/technology skills (Microsoft Office and databases of relative complexity), with the ability to quickly become proficient with other specialized software and database applications; experience with permit tracking software/applications a plus.
- Be outgoing, resourceful, creative, diplomatic, and professional; a self-starter with initiative to move projects forward; and willing and eager to assume new challenges and increased responsibility.
- Basic mathematical skills to accurately calculate and process fees.
- Fluency (speaking, reading, writing, and comprehension) in English required; fluency (speaking, reading, writing, and comprehension) in Spanish preferred; eligible for a $2,080 annual multilingual stipend if approved.
- Ability to read and understand construction documents desirable.
- Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities to satisfactorily perform the essential functions of the position.
Additional Information
Interested applicants must submit the following to be considered:
- A complete online application
- Current resume (attached to the online application)
Review of applications will begin immediately, so prompt application is strongly encouraged. Positions will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are received or all hiring decisions have been made.
This is a full-time, non-exempt position, which means an individual in this position is eligible for overtime compensation under the provisions of the Fair Labor Standards Act (FLSA) and the City's personnel regulations. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.
The successful candidate will be subject to a pre-employment background investigation. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.
For more information about the position, contact Permitting Manager Gretchen Wyrick at Gretchen.Wyrick@gaithersburgmd.gov or 240-805-1063. Questions regarding the online application process may be directed to the Department of Human Resources at hr@gaithersburgmd.gov or 301.258.6327.
This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.
This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.
City of Gaithersburg
Administrative Technician - Planning & Code Administration
Gaithersburg, Maryland
Added 1d ago201-500 employees
Job functions:
$48k - $72k/yr
High school diploma or GED
Job Description
Description
The Department of Planning & Code Administration has an immediate opening for a full-time Administrative Technician to perform a wide variety of technical and administrative procedures related to various permitting and licensing programs. This is a forward-facing position, serving as first point of contact at the public counter at City Hall, and requiring significant interaction with the public - citizens, visitors, homeowners, contractors, businesses, public officials, other City Departments, and various government agencies.
The Administrative Technician assists customers by processing all permit, plan, and license applications and renewals, including the processing of all incoming payments and coordinating, scheduling, and documenting inspections. The position also performs other customary administrative tasks such as answering telephones; assisting visitors; reviewing, verifying, and organizing documents, records, and forms for accuracy, completeness, and conformance to applicable standards, policies, and procedures; preparing and typing correspondence and other documents and communications; copying, scanning, inputting, and indexing data; maintaining files, records, and documents; and creating reports from those documents.
You must be a master multi-tasker with superb organizational and communication skills, show amazing attention to detail, be able to anticipate and address issues and exercise appropriate judgment when executing tasks and resolving administrative issues, and proactively provide assistance and support whenever and wherever needed. You must be extremely customer focused, flexible, and resourceful to adapt to changing priorities and deadlines, able to complete tasks in a timely manner, and able to handle a variety of duties with composure, confidence, and minimum supervision. We're looking for team players with a professional, upbeat attitude who will be a positive and helpful presence in our workplace. The ability to fluently speak, read, write, and comprehend English and Spanish is preferred.
40 hours per week, Monday through Friday; a core work schedule will be established based on operational needs. This position could be filled at Level I, II, or III in the Administrative Technician class series, consistent with the relevant experience, qualifications, and certifications of the candidate. Starting salary is negotiable within the anticipated target hiring range at each level:
- Administrative Technician I - $48,000 - $54,000
- Administrative Technician II - $57,000 - $63,000
- Administrative Technician III - $66,000 - $72,000
We provide comprehensive insurance benefits (medical, dental, vision, life), paid time off, generous retirement contributions, health and wellness programs, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.
Job Functions
What you will do with us:
- Assist customers at the front counter with permitting and licensing applications and renewals and passport applications; answer questions on policies and procedures; provide information on the permit process; respond to inquiries via phone, email, and written correspondence.
- Perform a wide variety of technical and administrative duties in support of Department functions and operations, including greeting and assisting the public, answering and screening a variety of telephone calls, record keeping, and report preparation, as well as other duties and responsibilities specific to the assigned job level.
- Calculate, collect, issue receipts for, and report on fees relating to various City permitting and licensing programs; process other incoming payments received.
- Collect, review, verify, and organize documents, records, and forms for accuracy, completeness, and conformance to applicable standards, policies, and procedures.
- Input data into databases from a variety of sources; maintain paper and electronic files; prepare related reports.
- Receive and process information of a confidential nature; ensure information is maintained in strict confidentiality.
- Provide outstanding service, pursue continuous improvement, and exceed expectations.
Qualifications
What you will need to be considered:
- High school diploma or equivalent; college level coursework in a related field preferred to be hired at Level III.
- Relevant customer service and administrative office experience (Level I - at least 1 year; Level II - at least 3 years; Level III - at least 5 years).
- Previous administrative support experience in a building construction or permitting environment is a plus to be hired at Level II position; previous administrative experience in municipal government or similar public or private agency setting is a plus to be hired at Level III position.
- Strong and effective customer service, organizational, administrative, and time management skills and demonstrated ability to manage multiple tasks, prioritize workload, and work quickly, accurately, efficiently, and effectively under tight deadlines with minimum supervision.
- Proven computer/technology skills (Microsoft Office and databases of relative complexity), with the ability to quickly become proficient with other specialized software and database applications; experience with permit tracking software/applications a plus.
- Be outgoing, resourceful, creative, diplomatic, and professional; a self-starter with initiative to move projects forward; and willing and eager to assume new challenges and increased responsibility.
- Basic mathematical skills to accurately calculate and process fees.
- Fluency (speaking, reading, writing, and comprehension) in English required; fluency (speaking, reading, writing, and comprehension) in Spanish preferred; eligible for a $2,080 annual multilingual stipend if approved.
- Ability to read and understand construction documents desirable.
- Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities to satisfactorily perform the essential functions of the position.
Additional Information
Interested applicants must submit the following to be considered:
- A complete online application
- Current resume (attached to the online application)
Review of applications will begin immediately, so prompt application is strongly encouraged. Positions will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are received or all hiring decisions have been made.
This is a full-time, non-exempt position, which means an individual in this position is eligible for overtime compensation under the provisions of the Fair Labor Standards Act (FLSA) and the City's personnel regulations. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.
The successful candidate will be subject to a pre-employment background investigation. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.
For more information about the position, contact Permitting Manager Gretchen Wyrick at Gretchen.Wyrick@gaithersburgmd.gov or 240-805-1063. Questions regarding the online application process may be directed to the Department of Human Resources at hr@gaithersburgmd.gov or 301.258.6327.
This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.
This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.
See All 50 Administrative Technician Jobs
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Find JobsAdministrative Technician Job Market
Who's Hiring
Top Industries Hiring
- Energy
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in administrative technician jobs.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- Experience with document management, records retention, or filing systems
- Knowledge of administrative procedures, procurement processes, or regulatory compliance
- Associate or bachelor's degree in business administration, public administration, or a related field
- Strong written and verbal communication skills for correspondence and reporting
- Familiarity with enterprise resource planning systems or agency-specific database platforms
Tips for Your Administrative Technician Job Search
Tailor your resume to procurement and compliance language
Administrative technician postings often require familiarity with regulatory tracking, purchase orders, or records retention schedules. Mirror the exact terminology from each job description in your resume so your application clears automated screening before a recruiter reads it.
Highlight proficiency in agency-specific software systems
Many employers, especially in government and healthcare, require experience with specific document management platforms or enterprise resource planning tools. Name the systems you've used directly in your skills section rather than listing only broad software categories.
Apply early to roles that fit
Migrate Mate lists administrative technician openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by functional specialization not just title
Administrative technician roles vary widely by function. Search for terms like records technician, fiscal technician, or program support specialist alongside the base title so you don't miss openings that fit your background but use a slightly different job title.
Prepare concrete examples of process improvement in interviews
Interviewers for administrative technician roles frequently ask behavioral questions about organizing workflows or solving procedural bottlenecks. Prepare two or three specific examples where you improved a process, reduced a backlog, or caught a compliance gap before it became a problem.
Follow up after submitting a government application
Federal and state agency postings often have longer review cycles than private-sector roles. Send a brief, professional follow-up to the hiring contact listed in the announcement about two weeks after the application deadline to confirm your materials were received and reaffirm your interest.
Administrative Technician Jobs: Frequently Asked Questions
Which companies are hiring the most administrative technicians?
The companies hiring the most administrative technicians right now include Shelby County, TN, FirstEnergy, and Potelco, with the largest share of openings in Florida, Ohio, and Tennessee, based on current listings on Migrate Mate as of November 2026. Federal agencies, hospital networks, and state government departments consistently account for a large portion of active postings.
How many administrative technician jobs are remote?
About 18% of administrative technician openings are fully remote or hybrid as of November 2026, with remote availability higher in roles focused on data entry, records processing, and program support than in facilities-based or in-person coordination positions. Roles tied to physical records, equipment, or on-site operations are almost always on-site.
How do you become an administrative technician?
Start by completing an associate or bachelor's degree in business administration, public administration, or a related field, though some employers accept equivalent work experience in lieu of a degree. Build hands-on skills in document management, scheduling, and office software. Entry-level administrative assistant or support roles are a common path into the technician classification, particularly in government agencies and healthcare organizations.
Can you get hired as an administrative technician with little or no experience?
Yes, some administrative technician positions, particularly at the entry level in local government or healthcare, accept candidates with limited direct experience if they demonstrate strong organizational skills and software proficiency. Highlighting relevant coursework, volunteer coordination, or transferable experience from customer service or data entry roles can help you compete when formal experience is thin.
What does the administrative technician interview process look like?
Most administrative technician interviews involve an initial phone or video screening followed by one or two in-person or virtual rounds with a hiring manager and sometimes a panel from the department. Expect behavioral questions about handling competing priorities, managing confidential records, and resolving procedural errors. Some government positions also require a written exercise or skills assessment covering document formatting or data accuracy.
Where can I find and apply to administrative technician jobs?
You can find and apply to administrative technician jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your background, whether in government, healthcare, education, or the private sector, and apply directly to each listing that fits your experience and location preferences.
See All 50 Administrative Technician Jobs
Find roles that match your experience and apply in just a few clicks.
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