Green Card Administrative Supervisor Jobs
Administrative Supervisor green card sponsorship is available through the EB-2 and EB-3 categories, with employers filing PERM labor certification before petitioning USCIS via Form I-140. Roles overseeing staff, coordinating operations, and managing compliance workflows typically qualify as skilled positions under EB-3, while candidates with advanced degrees in business administration, management, or a related field may qualify under EB-2.
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As the Administrative Supervisor for the Endocrinology/Diabetes Center, you will provide day-to-day leadership and operational oversight of a busy outpatient specialty clinic. Under the direction of the Clinic Manager, you will supervise administrative staff, coordinate clinic operations, and partner with physicians, advanced practice providers, and clinical teams to ensure exceptional patient care and service. This role is responsible for optimizing patient access, supporting efficient clinic workflows, enhancing the patient experience, and fostering a collaborative, high-performing team environment.
Key Responsibilities
- Provide direct supervision, coaching, and performance management for front office and patient access staff.
- Coordinate daily clinic operations to ensure efficient patient flow from scheduling and registration through check-out.
- Develop staffing schedules and adjust assignments to maintain appropriate coverage and support clinic needs.
- Partner with providers and clinic leadership to maximize operational efficiency, patient access, and patient satisfaction.
- Oversee appointment scheduling, provider templates, and clinic calendars within Epic CareConnect.
- Monitor patient access metrics, workflow performance, and service standards to identify opportunities for improvement.
- Address and resolve patient concerns, escalating issues as appropriate to ensure timely resolution and an exceptional patient experience.
- Support hiring, onboarding, training, and ongoing development of administrative staff.
- Coordinate referrals, authorizations, registration activities, and communication between patients, providers, and multidisciplinary teams.
- Manage clinic communications, including call center activity, Epic in-basket messages, and operational updates.
- Assist with departmental projects, workflow optimization initiatives, and implementation of new services and providers.
- Monitor office and clinic supply inventory and support budgetary and resource management activities.
- Ensure compliance with UCLA Health policies, regulatory requirements, patient privacy standards, and service excellence expectations.
Salary
$32.42-$64.51
Pay range: $32.42 - $64.51 an hour
Qualifications
- Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
- Skill in prioritizing assignments and managing multiple tasks.
- Ability to work effectively as a member of a team in order to provide effective patient care.
- Working knowledge of Epic CareConnect systems to complete online transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports.
- Team Building Skills to include prior supervisory experience.
- Skill in monitoring complex clinician appointment schedules.
- Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
- Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
- Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
- Ability to triage patient issues to achieve resolution.
- Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
- Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
- Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
- Skill in operating a computer including work processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an online computer database system.
- Ability to maintain equanimity in the face of resistance, indifference and hostility.
- Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
- Ability to accept directions from supervisors and act promptly.
- Knowledge of medical terminology.
- Working knowledge of medical insurance plans and types of coverage provided.
- Spanish speaking skills - Preferred
- Ability to maintain Charge Worklist in CareConnect – REQUIRED
- Ability to maintain Charge Document Reconciliation Process - REQUIRED
Description
As the Administrative Supervisor for the Endocrinology/Diabetes Center, you will provide day-to-day leadership and operational oversight of a busy outpatient specialty clinic. Under the direction of the Clinic Manager, you will supervise administrative staff, coordinate clinic operations, and partner with physicians, advanced practice providers, and clinical teams to ensure exceptional patient care and service. This role is responsible for optimizing patient access, supporting efficient clinic workflows, enhancing the patient experience, and fostering a collaborative, high-performing team environment.
Key Responsibilities
- Provide direct supervision, coaching, and performance management for front office and patient access staff.
- Coordinate daily clinic operations to ensure efficient patient flow from scheduling and registration through check-out.
- Develop staffing schedules and adjust assignments to maintain appropriate coverage and support clinic needs.
- Partner with providers and clinic leadership to maximize operational efficiency, patient access, and patient satisfaction.
- Oversee appointment scheduling, provider templates, and clinic calendars within Epic CareConnect.
- Monitor patient access metrics, workflow performance, and service standards to identify opportunities for improvement.
- Address and resolve patient concerns, escalating issues as appropriate to ensure timely resolution and an exceptional patient experience.
- Support hiring, onboarding, training, and ongoing development of administrative staff.
- Coordinate referrals, authorizations, registration activities, and communication between patients, providers, and multidisciplinary teams.
- Manage clinic communications, including call center activity, Epic in-basket messages, and operational updates.
- Assist with departmental projects, workflow optimization initiatives, and implementation of new services and providers.
- Monitor office and clinic supply inventory and support budgetary and resource management activities.
- Ensure compliance with UCLA Health policies, regulatory requirements, patient privacy standards, and service excellence expectations.
Salary
$32.42-$64.51
Pay range: $32.42 - $64.51 an hour
Qualifications
- Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
- Skill in prioritizing assignments and managing multiple tasks.
- Ability to work effectively as a member of a team in order to provide effective patient care.
- Working knowledge of Epic CareConnect systems to complete online transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports.
- Team Building Skills to include prior supervisory experience.
- Skill in monitoring complex clinician appointment schedules.
- Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
- Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
- Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
- Ability to triage patient issues to achieve resolution.
- Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
- Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
- Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
- Skill in operating a computer including work processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an online computer database system.
- Ability to maintain equanimity in the face of resistance, indifference and hostility.
- Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
- Ability to accept directions from supervisors and act promptly.
- Knowledge of medical terminology.
- Working knowledge of medical insurance plans and types of coverage provided.
- Spanish speaking skills - Preferred
- Ability to maintain Charge Worklist in CareConnect – REQUIRED
- Ability to maintain Charge Document Reconciliation Process - REQUIRED
See all 46+ Green Card Administrative Supervisor Jobs
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Get Access To All JobsTips for Finding Green Card Sponsorship in Administrative Supervisor
Match your credentials to the right EB category
If your highest degree is a bachelor's in business, management, or a related field, EB-3 is your baseline. A master's or a bachelor's plus five years of progressive supervisory experience opens the EB-2 pathway, which can mean shorter backlogs for some nationalities.
Document progressive supervisory experience now
PERM requires the employer to prove the job genuinely requires your qualifications. Collect performance reviews, org charts showing direct reports, and letters from past employers that describe your supervisory scope before you start applying.
Search employers with active sponsorship history on Migrate Mate
Filter Administrative Supervisor roles by employers with verified green card sponsorship history on Migrate Mate. This cuts out companies that only sponsor H-1B visa holders and focuses your effort on organizations already familiar with the PERM and I-140 process.
Target mid-size companies with HR infrastructure
Employers with 50 to 500 employees often have dedicated HR teams equipped to run PERM recruitment tests but aren't so large that green card decisions require multiple layers of legal approval, making the offer-to-filing timeline faster in practice.
Verify the prevailing wage tier before negotiating an offer
Use the OFLC Wage Search to look up the prevailing wage for Administrative Supervisor roles in your target city. Your offered salary must meet or exceed the certified wage, and knowing this in advance prevents an offer from stalling at the PERM filing stage.
Understand priority date backlogs before you file
If you're a national of India or China, your EB-2 or EB-3 priority date may face a significant wait in the queue. File the I-140 as early as possible to lock in your priority date, since it can transfer to a new employer's petition under AC21 portability rules once your I-485 has been pending 180 days or more.
Green Card Administrative Supervisor: Frequently Asked Questions
Can an Administrative Supervisor role qualify for both EB-2 and EB-3 green card sponsorship?
Yes. EB-3 covers Administrative Supervisor positions when the role requires at least a bachelor's degree or two or more years of specialized experience. EB-2 applies if the position genuinely requires an advanced degree, or if you hold a bachelor's degree plus five years of progressive supervisory experience. The employer defines the minimum requirements in the PERM application, so the job description needs to match your actual credentials.
How does green card sponsorship differ from H-1B sponsorship for this role?
H-1B is a temporary nonimmigrant status requiring renewal every three years, with no guarantee of permanence and a lottery for most applicants. Green card sponsorship through EB-2 or EB-3 leads to lawful permanent residence. The process involves PERM labor certification filed with the Department of Labor, a prevailing wage determination, a formal recruitment test, and then an I-140 petition with USCIS, followed by adjustment of status or consular processing. There is no lottery, but per-country annual limits create priority date backlogs for some nationalities.
What does the PERM recruitment test mean for Administrative Supervisor candidates?
The employer must conduct a good-faith recruitment effort, typically including job postings in a Sunday newspaper, on a job board, and through other DOL-specified channels, before filing PERM. The goal is to show no qualified U.S. workers applied for the role. As a candidate, your offer letter and hiring process should reflect these documented steps, so make sure your employer's immigration counsel is managing the recruitment audit trail carefully.
How do I find employers who actively sponsor green cards for Administrative Supervisor positions?
Migrate Mate lists employers with verified green card sponsorship history, searchable by role and city. This is the most direct way to target companies already running PERM and I-140 filings for supervisory and administrative positions, rather than applying broadly and hoping the employer is willing to start the process from scratch.
What happens to my green card case if I change employers before my I-485 is approved?
Two separate rules apply depending on where you are in the process. If your I-140 was approved by your original employer and your I-485 has been pending 180 days or more, AC21 portability lets you change to a new employer in the same or a similar occupation without restarting your case. Separately, your priority date from an approved I-140 can carry over to a new employer's fresh I-140 filing, protecting your place in the queue even if you move earlier in the process.