Green Card Associate Registrar Jobs
Associate Registrar jobs with green card sponsorship are available through employers who file PERM labor certification with the Department of Labor, then petition USCIS via I-140 for EB-2 or EB-3 classification. Museums, universities, and healthcare systems regularly sponsor this role for foreign professionals with records management credentials and permanent residency goals.
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Get Access To All JobsINTRODUCTION
Organize and execute processes to ensure accuracy and integrity in the creation and maintenance of academic records in the areas of student enrollment, registration, grade collection, and degree conferral. Produce and distribute academic records reports for internal and external constituencies. Advise on and administer academic policies.
This is a full time, benefits eligible, salaried position with a hiring range of $67,120 - $78,522 per year. This role is based onsite in Middlebury, VT.
CORE RESPONSIBILITIES:
- Evaluate, track, and approve students’ eligibility for degree conferral. Maintain lists of graduates for all degree dates. Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement.
- Advise upon and interpret academic policies as written in student handbooks. Serve as primary point of contact for academic policy information in assigned academic unit(s).
- Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s).
- Manage timely collection, processing, and publishing of grades for assigned academic unit(s). Produce grade reports for distribution to internal audiences.
- Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury.
- Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.
POSITION PREREQUISITES
- 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.
- Knowledge of higher ed administrative and academic procedures and their related best practices required. Must have knowledge and experience working with FERPA. Experience with tracking completion of degree requirements strongly preferred.
- Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
- Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact.
- Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies.
- Strong skills in advanced use of Microsoft Office Suite (especially Excel) required.
- Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.
- Some early morning, evening, and weekend work required during registration and graduation seasons.
PHYSICAL DEMANDS & WORKING CONDITIONS
Standard office working conditions.
OTHER
An offer for this position is contingent upon successful completion of a criminal background check and references.
BENEFITS
As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.
Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
- Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Specialist that provides comprehensive support services to the spouses and partners of Middlebury employees.
- A full listing of our benefit offerings can be found on our or click to see some of the other fun perks of working at Middlebury.
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
INTRODUCTION
Organize and execute processes to ensure accuracy and integrity in the creation and maintenance of academic records in the areas of student enrollment, registration, grade collection, and degree conferral. Produce and distribute academic records reports for internal and external constituencies. Advise on and administer academic policies.
This is a full time, benefits eligible, salaried position with a hiring range of $67,120 - $78,522 per year. This role is based onsite in Middlebury, VT.
CORE RESPONSIBILITIES:
- Evaluate, track, and approve students’ eligibility for degree conferral. Maintain lists of graduates for all degree dates. Coordinate academic records for Commencement ceremonies including ordering and distributing diplomas and preparing lists and rosters for Commencement.
- Advise upon and interpret academic policies as written in student handbooks. Serve as primary point of contact for academic policy information in assigned academic unit(s).
- Coordinate and execute registration procedures, timelines, and communication for assigned academic unit(s).
- Manage timely collection, processing, and publishing of grades for assigned academic unit(s). Produce grade reports for distribution to internal audiences.
- Record, track, and report on student enrollment statuses in Middlebury’s student information system, external databases (i.e. National Student Clearinghouse, VA Enrollment Manager, etc.) and via communication with administrative offices at Middlebury.
- Provide leadership to Office of the Registrar team members either through direct supervisory responsibilities or mentorship in a manner consistent with office procedures and guiding principles.
POSITION PREREQUISITES
- 5+ years’ experience in higher education and with student information systems required; Banner experience strongly preferred.
- Knowledge of higher ed administrative and academic procedures and their related best practices required. Must have knowledge and experience working with FERPA. Experience with tracking completion of degree requirements strongly preferred.
- Superior organizational skills, attention to detail, and ability to prioritize and manage critical, time-sensitive work and decisions required.
- Ability to work independently and exercise judgment on complex matters, handling confidential information with discretion and tact.
- Excellent written communication skills. Ability to communicate policy information directly and succinctly to all constituencies.
- Strong skills in advanced use of Microsoft Office Suite (especially Excel) required.
- Bachelor’s degree required. Post-baccalaureate school work or Master’s degree preferred.
- Some early morning, evening, and weekend work required during registration and graduation seasons.
PHYSICAL DEMANDS & WORKING CONDITIONS
Standard office working conditions.
OTHER
An offer for this position is contingent upon successful completion of a criminal background check and references.
BENEFITS
As an employee of Middlebury College in Vermont, you will enjoy being part of a vibrant supportive community.
Middlebury offers its employees excellent compensation and competitive health, dental, life, disability, generous retirement matching, and vision benefits, and a generous time-away program - up to 34 days per year, increasing as the term of service lengthens. Employees are eligible for robust educational assistance programs. The result is a very high quality-of-life in a gorgeous setting. Middlebury Colleges offers its employees excellent compensation and other perks of employment including:
- MiddCard Privileges: access to athletic facilities, discounts at the college store, library privileges, and cultural and sporting events. Spouses or domestic partners are eligible to receive a card with the same privileges.
- Discounts on season passes at Middlebury College's Snow Bowl, the Ralph Myhre Golf Course and the Rikert Outdoor Center.
- Access to our Partner Inclusion Specialist that provides comprehensive support services to the spouses and partners of Middlebury employees.
- A full listing of our benefit offerings can be found on our or click to see some of the other fun perks of working at Middlebury.
Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
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Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Associate Registrar Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship in Associate Registrar
Match your credentials to EB classification
EB-2 requires a master's degree or a bachelor's plus five years of progressive experience in registrar or collections management work. Pull together degree transcripts, employer letters, and job descriptions before you apply so your petition packet is ready.
Search employers using verified sponsorship history
Use Migrate Mate to find employers with documented green card sponsorship activity for registrar-category roles, filtered by location and institution type, so you're targeting organizations that have navigated PERM before rather than starting cold.
Verify prevailing wage before negotiating your offer
The OFLC Wage Search shows the DOL prevailing wage for Associate Registrar positions by geography and experience level. Your employer must meet or exceed this figure in the PERM filing, so knowing the threshold helps you negotiate a compliant offer upfront.
Target institutions with established HR sponsorship capacity
Museums accredited by the American Alliance of Museums, hospital systems, and research universities typically have immigration counsel on retainer and repeat PERM experience. These institutions are far less likely to abandon a petition mid-process than smaller employers new to sponsorship.
Understand PERM recruitment and your role in it
PERM requires your employer to run a DOL-mandated recruitment test proving no qualified U.S. workers are available. You don't file anything yourself, but you should confirm the employer has completed this step before the I-140 is filed, to avoid delays.
Protect your priority date if you switch employers
Once your original I-140 is approved, your priority date can transfer to a new employer's I-140. If your I-485 has been pending 180 days or more, AC21 portability lets you move to a same or similar occupation without restarting. Document both timelines carefully.
Green Card Associate Registrar: Frequently Asked Questions
Which green card category covers Associate Registrar roles?
Most Associate Registrar positions qualify under EB-3 for professionals with a bachelor's degree, or EB-2 if the role requires a master's degree or a bachelor's degree plus five years of progressive experience in collections, records, or registrar work. Your employer's immigration attorney will confirm the category based on the specific job requirements and your credentials before filing PERM.
How does green card sponsorship differ from H-1B for this role?
H-1B visa is a temporary nonimmigrant status requiring renewal every few years. Green card sponsorship through EB-2 or EB-3 leads to lawful permanent residence with no renewal requirement. The process involves PERM labor certification filed with the Department of Labor, an I-140 immigrant petition, and then adjustment of status or consular processing. There is no lottery, but per-country limits mean nationals of high-demand countries may face priority-date backlogs before the final step.
How do I find employers willing to sponsor a green card for this position?
Migrate Mate shows employers with verified green card sponsorship activity for registrar-category roles, organized by institution type and location. This lets you focus your search on employers that have already navigated PERM rather than spending time on organizations that have never sponsored before. Museums, hospital systems, and research universities appear most frequently in sponsorship data for this occupation.
What does the PERM process require from me as the applicant?
PERM is primarily employer-driven. Your employer works with immigration counsel to request a prevailing wage determination from DOL, run a recruitment test proving no qualified U.S. workers are available, and file the ETA Form 9089. Your role is to supply documentation of your qualifications, including degree transcripts, prior employment letters, and any professional certifications relevant to collections or records management, so the employer can build a compliant petition.
Can I change employers after my green card process has started?
Yes, in two distinct situations. Once your original I-140 is approved, a new employer can file a fresh I-140 and you can retain your original priority date. Separately, if your I-485 has been pending for 180 days or more, AC21 portability allows you to move to the same or a similar occupation without the new employer restarting PERM from scratch. These are two separate rules that apply at different stages.