Green Card Grants Administrator Jobs
Grants Administrator jobs with green card sponsorship are available through employers who can support EB-2 or EB-3 PERM labor certification, covering roles in nonprofits, universities, and government contractors. Employers file a prevailing wage determination with DOL before recruitment, then sponsor your permanent residency through the I-140 and adjustment of status process.
Find Green Card Grants Administrator JobsOverview
Showing 5 of 15+ Grants Administrator jobs
See all Grants Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Grants Administrator roles.
Get Access To All JobsINTRODUCTION
The Grants Research Administrator – Research Development and Compliance provides comprehensive pre-award and post-award grant administration support, research development assistance, and regulatory coordination to investigators and research teams. This position facilitates competitive funding applications; assists with award setup, financial and administrative monitoring, reporting, and closeout; and supports investigators in preparing, submitting, and maintaining Institutional Animal Care and Use Committee (IACUC) protocols. Working collaboratively with principal investigators, research staff, departmental leadership, sponsored programs offices, and institutional compliance offices, the position helps research teams meet sponsor and institutional requirements throughout the grant and protocol lifecycles.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Grant administration, Pre-Award and Post-Award Support
- Coordinate the preparation, review, and submission of grant applications to federal agencies, foundations, and other funding organizations.
- Assist investigators with application timelines, submission requirements, budget development, supporting documentation, and sponsor-specific guidelines.
- Review proposals for administrative completeness, consistency, and compliance with institutional and sponsor requirements.
- Coordinate with departmental administrators and institutional sponsored programs offices to facilitate timely submissions.
- Track funding opportunities, application deadlines, award status, and reporting requirements.
- Assist with post-award grant management, including award setup and review of award terms, budget and expenditure monitoring, effort and personnel coordination, progress reporting, sponsor communications, and award closeout in collaboration with institutional offices.
- Track project spending, budget balances, commitments, and upcoming reporting deadlines; identify potential discrepancies and communicate issues to the appropriate grant manager or investigator.
- Assist with budget revisions, rebudgeting requests, no-cost extensions, and other post-award administrative actions in accordance with sponsor and institutional requirements.
- Coordinate collection of information for annual and final progress reports, including milestones, personnel updates, and required supporting documents.
Research Development Support
- Identify relevant funding opportunities aligned with investigators’ research interests and departmental priorities.
- Help incoming graduate students and research staff identify opportunities for early-career awards, career development funding, pilot grants, and other mechanisms that support research growth.
- Provide individualized support to research personnel preparing funding applications or regulatory submissions.
- Serve as a resource for investigators navigating grant application processes, research development opportunities, and regulatory requirements.
- Develop templates, guidance documents, checklists, and educational materials to improve grant preparation and protocol submission efficiency.
IACUC Protocol Development and Compliance Support
- Assist investigators with preparing, drafting, organizing, submitting, and revising IACUC protocols, including new submissions, amendments, renewals, and continuing reviews as applicable.
- Provide educational support to researchers regarding protocol preparation, animal welfare principles, and responsible conduct of animal research.
- Assist with aligning animal research protocols with grant applications to ensure consistency between proposed experiments and approved or pending animal use activities.
- Coordinate with investigators, laboratory personnel, veterinarians, and the institutional IACUC office to obtain required protocol information, address administrative feedback, and track submission and approval deadlines.
- Help maintain protocol records and monitor review or expiration dates, ensuring that investigators are informed of upcoming actions and documentation needs.
QUALIFICATIONS
Minimum Qualifications
- Advanced degree in biomedical, biological, health, or related scientific discipline.
- Ability to interpret scientific proposals and communicate effectively with investigators and administrative or compliance personnel.
- Excellent project management skills, including the ability to coordinate multiple deadlines and competing priorities.
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Experience contributing to National Institutes of Health (NIH) or other competitive grant applications.
- Familiarity with pre-award grant administration, institutional sponsored programs processes, and federal funding requirements.
- Knowledge of IACUC protocol development, animal research regulations, and institutional animal care and use policies.
- Experience supporting post-award grant administration, including budget monitoring, sponsor reporting, award modifications, and closeout activities.
- Experience mentoring trainees, educating researchers, or developing scientific training materials.
- Experience with research compliance, investigator support, or research program development.
BENEFITS: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
SALARY RANGE: Commensurate
FLSA Exemption Status: Exempt
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
Restricted Position: Yes
HOURS PER WEEK: 40
EMPLOYMENT TYPE: Staff / University Academic Professional (UAP)
UNIVERSITY JOB TITLE: Research Administrator
CONTACT INFORMATION:
Contact Name: Dr. Kevin Byrd
Contact Email: byrdk6@vcu.edu
LOCATION: 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
INTRODUCTION
The Grants Research Administrator – Research Development and Compliance provides comprehensive pre-award and post-award grant administration support, research development assistance, and regulatory coordination to investigators and research teams. This position facilitates competitive funding applications; assists with award setup, financial and administrative monitoring, reporting, and closeout; and supports investigators in preparing, submitting, and maintaining Institutional Animal Care and Use Committee (IACUC) protocols. Working collaboratively with principal investigators, research staff, departmental leadership, sponsored programs offices, and institutional compliance offices, the position helps research teams meet sponsor and institutional requirements throughout the grant and protocol lifecycles.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Grant administration, Pre-Award and Post-Award Support
- Coordinate the preparation, review, and submission of grant applications to federal agencies, foundations, and other funding organizations.
- Assist investigators with application timelines, submission requirements, budget development, supporting documentation, and sponsor-specific guidelines.
- Review proposals for administrative completeness, consistency, and compliance with institutional and sponsor requirements.
- Coordinate with departmental administrators and institutional sponsored programs offices to facilitate timely submissions.
- Track funding opportunities, application deadlines, award status, and reporting requirements.
- Assist with post-award grant management, including award setup and review of award terms, budget and expenditure monitoring, effort and personnel coordination, progress reporting, sponsor communications, and award closeout in collaboration with institutional offices.
- Track project spending, budget balances, commitments, and upcoming reporting deadlines; identify potential discrepancies and communicate issues to the appropriate grant manager or investigator.
- Assist with budget revisions, rebudgeting requests, no-cost extensions, and other post-award administrative actions in accordance with sponsor and institutional requirements.
- Coordinate collection of information for annual and final progress reports, including milestones, personnel updates, and required supporting documents.
Research Development Support
- Identify relevant funding opportunities aligned with investigators’ research interests and departmental priorities.
- Help incoming graduate students and research staff identify opportunities for early-career awards, career development funding, pilot grants, and other mechanisms that support research growth.
- Provide individualized support to research personnel preparing funding applications or regulatory submissions.
- Serve as a resource for investigators navigating grant application processes, research development opportunities, and regulatory requirements.
- Develop templates, guidance documents, checklists, and educational materials to improve grant preparation and protocol submission efficiency.
IACUC Protocol Development and Compliance Support
- Assist investigators with preparing, drafting, organizing, submitting, and revising IACUC protocols, including new submissions, amendments, renewals, and continuing reviews as applicable.
- Provide educational support to researchers regarding protocol preparation, animal welfare principles, and responsible conduct of animal research.
- Assist with aligning animal research protocols with grant applications to ensure consistency between proposed experiments and approved or pending animal use activities.
- Coordinate with investigators, laboratory personnel, veterinarians, and the institutional IACUC office to obtain required protocol information, address administrative feedback, and track submission and approval deadlines.
- Help maintain protocol records and monitor review or expiration dates, ensuring that investigators are informed of upcoming actions and documentation needs.
QUALIFICATIONS
Minimum Qualifications
- Advanced degree in biomedical, biological, health, or related scientific discipline.
- Ability to interpret scientific proposals and communicate effectively with investigators and administrative or compliance personnel.
- Excellent project management skills, including the ability to coordinate multiple deadlines and competing priorities.
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Experience contributing to National Institutes of Health (NIH) or other competitive grant applications.
- Familiarity with pre-award grant administration, institutional sponsored programs processes, and federal funding requirements.
- Knowledge of IACUC protocol development, animal research regulations, and institutional animal care and use policies.
- Experience supporting post-award grant administration, including budget monitoring, sponsor reporting, award modifications, and closeout activities.
- Experience mentoring trainees, educating researchers, or developing scientific training materials.
- Experience with research compliance, investigator support, or research program development.
BENEFITS: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
SALARY RANGE: Commensurate
FLSA Exemption Status: Exempt
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
Restricted Position: Yes
HOURS PER WEEK: 40
EMPLOYMENT TYPE: Staff / University Academic Professional (UAP)
UNIVERSITY JOB TITLE: Research Administrator
CONTACT INFORMATION:
Contact Name: Dr. Kevin Byrd
Contact Email: byrdk6@vcu.edu
LOCATION: 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
See all Green Card Grants Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Grants Administrator Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as a Grants Administrator
Match your degree to EB-2 or EB-3
Grants Administrator roles typically qualify under EB-3 with a bachelor's degree, or EB-2 if the position requires an advanced degree in public administration, nonprofit management, or a related field. Confirm the job posting's stated minimum requirement before targeting a sponsorship tier.
Look up the prevailing wage before negotiating
Use the OFLC Wage Search to find the DOL prevailing wage for Grants Administrator roles in your target city. Employers must pay at least this rate under PERM rules, so knowing it upfront prevents salary offers that would stall the certification process later.
Find sponsors through Migrate Mate
Search Migrate Mate to identify employers with verified employment-based green card sponsorship history for grants and program administration roles. Targeting organizations that have completed PERM filings before reduces the risk of pursuing employers who are unfamiliar with the process.
Prioritize nonprofits and research institutions
Universities, foundations, and federally funded research organizations hire Grants Administrators regularly and are more experienced with PERM labor certification than private-sector employers. Their HR teams often have established relationships with immigration counsel, which shortens the timeline from offer to filing.
Get your credentials evaluated before the PERM recruitment phase
If your degree was earned outside the U.S., obtain a credential evaluation from a NACES-member organization before your employer opens the PERM recruitment window. DOL requires the employer to verify that candidates meet the posted minimum requirements, and an unevaluated foreign degree can create compliance gaps.
Understand the priority date backlog before accepting an offer
Employment-based green cards have per-country annual limits, and nationals of countries like India and China face significant priority date backlogs even in the EB-2 and EB-3 categories. Ask the sponsoring employer and their immigration counsel about the current Visa Bulletin cutoff for your country before committing.
Green Card Grants Administrator: Frequently Asked Questions
Can a Grants Administrator role qualify for EB-2 green card sponsorship?
Yes, if the employer genuinely requires an advanced degree for the position. Roles that accept a bachelor's degree as the minimum typically fall under EB-3. If the job description specifies a master's degree in nonprofit management, public administration, or a related field, the employer can support an EB-2 PERM filing. The stated minimum requirement in the job posting controls the category, not the candidate's actual credentials.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship through PERM leads to lawful permanent residency, not a temporary status. The employer must file a prevailing wage determination with DOL, run a formal recruitment test to demonstrate no qualified U.S. workers are available, and then file an I-140 immigrant petition with USCIS. Unlike H-1B visa, there is no lottery, but employment-based green cards have per-country annual limits, and nationals of high-demand countries can face long priority-date backlogs before a visa number becomes available.
How do I find employers who sponsor green cards for Grants Administrator positions?
Migrate Mate lists employers with verified employment-based green card sponsorship history, searchable by role and location. Targeting organizations that have completed PERM filings before is more efficient than approaching employers unfamiliar with the process. Nonprofits, research universities, and federally funded institutions are the most common sponsors for grants administration roles.
What happens to my green card sponsorship if I change employers during the process?
If your I-485 adjustment of status application has been pending for 180 days or more and you move to a job in the same or similar occupation, AC21 portability allows you to keep your place in the queue under USCIS rules. Separately, if your original employer's I-140 was approved, a new employer may be able to retain your priority date when filing a new I-140, which preserves your position in the backlog.
Does the PERM process require the employer to advertise the Grants Administrator position publicly?
Yes. PERM labor certification requires the employer to conduct a formal recruitment test before filing with DOL, which includes posting the job in specific venues such as a Sunday newspaper, the state workforce agency, and additional channels defined by DOL regulations. The recruitment must demonstrate that no minimally qualified U.S. workers applied and were rejected. The employer, not the applicant, manages this process, but you should confirm they have immigration counsel experienced with PERM before accepting an offer.