Green Card Administrative Office Specialist Jobs
Administrative Office Specialist green card sponsorship follows the EB-2 or EB-3 path, requiring your employer to complete PERM labor certification with the Department of Labor before filing an I-140 petition with USCIS. Per-country backlogs mean your priority date determines when you can adjust status or proceed through consular processing to lawful permanent residence.
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Get Access To All JobsAdministrative Specialist II
College of Education & Human Development
Georgia State University
Department of Learning Sciences
The Department of Learning Sciences at Georgia State University is an interdisciplinary unit whose mission is to improve the human condition through data-driven investigations of the learning process, the effective design of learning innovations with or without technology. We strive to create an environment that fosters collaboration, innovation, and academic excellence.
The Department of Learning Sciences is seeking one dedicated and experienced Administrative Specialist II.
WHAT MAKES THE COLLEGE OF EDUCATION & HUMAN DEVELOPMENT A GREAT PLACE?
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunities and mentorship.
- A rapidly growing center within an academic setting.
HERE IS WHAT YOU WILL DO
The essential duties and responsibilities of the Administrative Specialist II are the following:
Administrative Responsibilities:
- Schedule meetings and classrooms, provide front office support, including answering phones and responding to general visitor inquiries, and other clerical work as needed.
- Assist with supervising student assistants and Federal Work-Study students. Support faculty search committees.
Academic Responsibilities:
- Manage course enrollment, grade roll verification, and class enrollment verification. Process course authorization and overflow requests.
- Coordinate grade adjustments and incomplete grade requests.
- Schedule classrooms and meeting spaces. Process grade adjustments and incomplete.
- Coordinate textbook adoptions and desk copies for courses.
- Update databases. Prepare PTI and GA teaching packets. Assessment coordination.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.
Qualifications
Minimum Requirements: Bachelor’s degree and two years of related experience, or a combination of education and experience.
Preferred Hiring Requirements:
- Experience working with confidential student records.
- Experience working in Microsoft suite, especially Word, Excel, Outlook, and TEAMS.
- Banner and Argos.
- Experience supervising and directing the work of student assistants.
College/Business Unit: College of Education & Human Development
Department: Learning Sciences
Location: Atlanta Campus
Shift: Monday - Friday 8:30 AM - 5:15 PM
Salary: $43,100 - $51,800
Pay Grade: 16
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Job Posting: 11/10/26, 2:04:15 PM
Closing Date: 11/24/26, 10:59:00 PM
Special Instructions: To be fully considered for this position, all candidates at the time of submission must provide the following documents:
- A complete and accurate GSU application
- Resume
- Cover Letter
- Three Professional References
Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.
USG Core Value Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability, genetic information, or protected veteran status.
Background Check
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Clery Disclosure of Campus Security Policy and Campus Crime:
Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
Administrative Specialist II
College of Education & Human Development
Georgia State University
Department of Learning Sciences
The Department of Learning Sciences at Georgia State University is an interdisciplinary unit whose mission is to improve the human condition through data-driven investigations of the learning process, the effective design of learning innovations with or without technology. We strive to create an environment that fosters collaboration, innovation, and academic excellence.
The Department of Learning Sciences is seeking one dedicated and experienced Administrative Specialist II.
WHAT MAKES THE COLLEGE OF EDUCATION & HUMAN DEVELOPMENT A GREAT PLACE?
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunities and mentorship.
- A rapidly growing center within an academic setting.
HERE IS WHAT YOU WILL DO
The essential duties and responsibilities of the Administrative Specialist II are the following:
Administrative Responsibilities:
- Schedule meetings and classrooms, provide front office support, including answering phones and responding to general visitor inquiries, and other clerical work as needed.
- Assist with supervising student assistants and Federal Work-Study students. Support faculty search committees.
Academic Responsibilities:
- Manage course enrollment, grade roll verification, and class enrollment verification. Process course authorization and overflow requests.
- Coordinate grade adjustments and incomplete grade requests.
- Schedule classrooms and meeting spaces. Process grade adjustments and incomplete.
- Coordinate textbook adoptions and desk copies for courses.
- Update databases. Prepare PTI and GA teaching packets. Assessment coordination.
Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion of the employee’s direct supervisor.
Qualifications
Minimum Requirements: Bachelor’s degree and two years of related experience, or a combination of education and experience.
Preferred Hiring Requirements:
- Experience working with confidential student records.
- Experience working in Microsoft suite, especially Word, Excel, Outlook, and TEAMS.
- Banner and Argos.
- Experience supervising and directing the work of student assistants.
College/Business Unit: College of Education & Human Development
Department: Learning Sciences
Location: Atlanta Campus
Shift: Monday - Friday 8:30 AM - 5:15 PM
Salary: $43,100 - $51,800
Pay Grade: 16
FLSA Status: Non-Exempt
Job Type: Full Time (Benefits Eligible)
Job Posting: 11/10/26, 2:04:15 PM
Closing Date: 11/24/26, 10:59:00 PM
Special Instructions: To be fully considered for this position, all candidates at the time of submission must provide the following documents:
- A complete and accurate GSU application
- Resume
- Cover Letter
- Three Professional References
Georgia State University Values COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.
USG Core Value Statement
The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Equal Employment Opportunity
Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual’s race, color, religion, sex, national origin, age, disability, genetic information, or protected veteran status.
Background Check
Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.
Clery Disclosure of Campus Security Policy and Campus Crime:
Georgia State University is committed to its students' and employees' safety and security. It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.
Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.
See all 125+ Green Card Administrative Office Specialist Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Administrative Office Specialist Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as an Administrative Office Specialist
Align your credentials to EB-2 or EB-3
EB-2 requires an advanced degree or a bachelor's plus five years of progressive experience in office administration. EB-3 covers a bachelor's degree or two years of demonstrated skilled work. Confirm which category your resume actually supports before targeting employers.
Search for verified green card sponsors on Migrate Mate
Use Migrate Mate to identify employers with confirmed EB-2 and EB-3 sponsorship history for administrative roles. Targeting employers who have completed PERM filings before cuts the exploratory stage and focuses your applications where sponsorship is real.
Request a prevailing wage check before negotiating salary
Your employer must pay the DOL-determined prevailing wage for your occupation and location before PERM is filed. Use the OFLC Wage Search to look up the wage level for Administrative Office Specialist roles in your target city so you negotiate from an informed position.
Understand what the PERM recruitment test means for your timeline
PERM requires your employer to run a documented recruitment campaign before DOL certifies the application. That process alone typically takes several months before the I-140 is even filed, so factor that into your overall green card timeline from day one.
Track your priority date and check the Visa Bulletin monthly
Once USCIS approves your I-140, your priority date determines when you can file or complete your adjustment of status. Nationals from India and China can face significant backlogs for EB-2 and EB-3. USCIS publishes the Visa Bulletin monthly, and your date must be current before you can proceed.
Protect your job portability rights under AC21
If your I-485 adjustment application has been pending at least 180 days and your I-140 was approved, you can change employers under AC21 as long as the new role is the same or a similar occupation. Document the occupational similarity carefully before making any employer transition.
Green Card Administrative Office Specialist: Frequently Asked Questions
Which green card category covers Administrative Office Specialist roles?
Most Administrative Office Specialist positions qualify under EB-3 as professional or skilled worker roles. If you hold a master's degree or a bachelor's degree plus five years of progressive experience in office administration, you may qualify under EB-2 instead. Your employer's immigration attorney will confirm the appropriate category based on the specific job duties and your credentials before filing PERM.
How is green card sponsorship different from H-1B sponsorship for this role?
H-1B visa is a temporary nonimmigrant status requiring renewal and tied to a specific employer. Green card sponsorship through PERM, I-140, and adjustment of status leads to lawful permanent residence. The process is longer and involves DOL labor certification, but the outcome is permanent. Priority date backlogs can add significant wait time for nationals of high-demand countries, unlike most H-1B cases.
How do I find employers who sponsor green cards for administrative roles?
Start your search on Migrate Mate, which surfaces employers with verified EB-2 and EB-3 sponsorship history for administrative positions. Focusing on employers who have completed PERM filings for similar roles in the past is a reliable way to identify realistic sponsorship opportunities rather than approaching companies with no prior employment-based green card history.
What does the PERM labor certification process require from my employer?
PERM requires your employer to obtain a prevailing wage determination from DOL, conduct a formal recruitment campaign to demonstrate no qualified U.S. workers are available, and file the ETA Form 9089 with the Department of Labor. Only after DOL certifies the application can your employer file the I-140 immigrant petition with USCIS on your behalf.
Can I change employers while my green card application is pending?
Yes, under AC21 portability, once your I-485 adjustment application has been pending at least 180 days and your I-140 was approved, you can move to a new employer in the same or a similar occupation without losing your place in the process. Your approved I-140's priority date can also carry over if your new employer files a fresh I-140 for you.