Green Card Payroll and Benefits Specialist Jobs
Payroll and Benefits Specialist roles qualify for EB-2 or EB-3 green card sponsorship when employers file PERM labor certification with the Department of Labor, confirming no qualified U.S. workers are available. Advanced-degree candidates and those with substantial payroll systems experience can pursue permanent residency through this structured sponsorship pathway.
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Get Access To All JobsPosition Summary
The Senior Payroll & Benefits Specialist manages accurate, timely payroll processing and benefits administration, including U.S. multi-state payroll compliance, international payroll coordination, and Employer of Record (EOR) payroll setup and execution. As a member of the People Operations team, this role also supports payroll reporting, audits, leave administration, employee onboarding and offboarding, and other departmental projects.
Key Responsibilities
- Manage end-to-end U.S. multi-state payroll, including payroll changes, deductions, reconciliations, and coordination of federal, state, and local tax compliance.
- Coordinate international payrolls with local providers, ensuring accurate inputs, timely processing, and resolution of payroll issues.
- Set up and execute payroll through EOR partners, including employee setup, payroll approvals, funding coordination, and ongoing reconciliation.
- Administer employee benefits, including enrollments, qualifying life events, terminations, open enrollment, and payroll deductions.
- Prepare and reconcile payroll reports; partner with Finance on payroll journal entries, accruals, and related reporting.
- Support 401(k), workers’ compensation, and other payroll and benefits audits by preparing records, reconciling data, responding to requests, and resolving discrepancies.
- Coordinate leave-of-absence administration with third-party administrators (TPAs), including applications, supporting documentation, payroll and benefits adjustments, employee communications, and applicable compliance requirements.
- Support workers’ compensation administration, including applications, payroll reporting, coordination with carriers and TPAs, and related compliance documentation.
- Support onboarding and offboarding, including HRIS updates, benefits communications, and final-pay coordination.
- Maintain accurate, confidential employee records; respond to payroll and benefits inquiries; and support compliance activities, process improvements, and other People Operations projects.
Qualifications
- 5+ years of payroll and benefits administration experience, including hands-on U.S. multi-state payroll compliance.
- Experience coordinating international payrolls and implementing and processing payroll through EOR providers.
- Experience with payroll reporting, 401(k) and workers’ compensation audit support, and leave-of-absence coordination with TPAs.
- Strong payroll/HRIS systems proficiency, Excel skills, attention to detail, and ability to manage sensitive information.
- Strong communication, organizational, and problem-solving skills.
Physical and Environmental Considerations:
- Must be able to sit/stand for long periods of time.
- Required use of standard office equipment including laptop, phone, copier, etc.
- Typical office environment.
- Must be able to walk through the factory environment safely.
The hiring range represents what Mevion Medical Systems, Inc. reasonably expects to pay for this position at the time of posting. The actual salary offered will depend on the selected candidate’s qualifications, experience, skills, and other job-related factors.
Position Summary
The Senior Payroll & Benefits Specialist manages accurate, timely payroll processing and benefits administration, including U.S. multi-state payroll compliance, international payroll coordination, and Employer of Record (EOR) payroll setup and execution. As a member of the People Operations team, this role also supports payroll reporting, audits, leave administration, employee onboarding and offboarding, and other departmental projects.
Key Responsibilities
- Manage end-to-end U.S. multi-state payroll, including payroll changes, deductions, reconciliations, and coordination of federal, state, and local tax compliance.
- Coordinate international payrolls with local providers, ensuring accurate inputs, timely processing, and resolution of payroll issues.
- Set up and execute payroll through EOR partners, including employee setup, payroll approvals, funding coordination, and ongoing reconciliation.
- Administer employee benefits, including enrollments, qualifying life events, terminations, open enrollment, and payroll deductions.
- Prepare and reconcile payroll reports; partner with Finance on payroll journal entries, accruals, and related reporting.
- Support 401(k), workers’ compensation, and other payroll and benefits audits by preparing records, reconciling data, responding to requests, and resolving discrepancies.
- Coordinate leave-of-absence administration with third-party administrators (TPAs), including applications, supporting documentation, payroll and benefits adjustments, employee communications, and applicable compliance requirements.
- Support workers’ compensation administration, including applications, payroll reporting, coordination with carriers and TPAs, and related compliance documentation.
- Support onboarding and offboarding, including HRIS updates, benefits communications, and final-pay coordination.
- Maintain accurate, confidential employee records; respond to payroll and benefits inquiries; and support compliance activities, process improvements, and other People Operations projects.
Qualifications
- 5+ years of payroll and benefits administration experience, including hands-on U.S. multi-state payroll compliance.
- Experience coordinating international payrolls and implementing and processing payroll through EOR providers.
- Experience with payroll reporting, 401(k) and workers’ compensation audit support, and leave-of-absence coordination with TPAs.
- Strong payroll/HRIS systems proficiency, Excel skills, attention to detail, and ability to manage sensitive information.
- Strong communication, organizational, and problem-solving skills.
Physical and Environmental Considerations:
- Must be able to sit/stand for long periods of time.
- Required use of standard office equipment including laptop, phone, copier, etc.
- Typical office environment.
- Must be able to walk through the factory environment safely.
The hiring range represents what Mevion Medical Systems, Inc. reasonably expects to pay for this position at the time of posting. The actual salary offered will depend on the selected candidate’s qualifications, experience, skills, and other job-related factors.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Payroll and Benefits Specialist
Document your payroll systems expertise now
Pull together records of every payroll platform you've administered, benefits programs you've managed, and compliance work you've led. PERM requires your employer to define the job's minimum requirements precisely, so your documented experience must match the role description from the start.
Target employers with dedicated HR infrastructure
Mid-to-large companies with in-house HR or compensation teams are far more likely to have prior PERM experience and legal counsel on retainer. Search Migrate Mate to find employers with verified green card sponsorship history specifically for HR and payroll functions.
Verify your wage tier before accepting any offer
PERM requires your employer to pay at least the prevailing wage for your occupation and location. Use the OFLC Wage Search to look up the wage level for Payroll and Benefits Specialist roles in your target city before negotiating, so you know the floor the employer must meet.
Distinguish EB-2 and EB-3 eligibility early
If you hold a master's degree in human resources, accounting, or a related field, you likely qualify for EB-2. A bachelor's degree with two or more years of payroll experience typically qualifies under EB-3. Knowing your category before interviews lets you have an informed conversation with the employer's immigration counsel.
Ask about priority date strategy during negotiations
Nationals from high-demand countries such as India and China can face significant backlogs due to per-country annual limits. Ask prospective employers whether they've filed I-140s for prior sponsored employees and what their policy is on retaining approved I-140s if circumstances change.
Understand AC21 portability before your I-485 is filed
Once your I-485 has been pending 180 days or more, AC21 portability lets you move to a new employer in the same or a similar occupation without restarting the process. Payroll and benefits roles share a narrow SOC code range, so confirm any prospective new role qualifies before making a move.
Green Card Payroll and Benefits Specialist: Frequently Asked Questions
Which green card category applies to Payroll and Benefits Specialist roles?
Most Payroll and Benefits Specialist positions qualify under EB-3 for professionals with a bachelor's degree, or for skilled workers with at least two years of specialized experience. If you hold a master's degree in human resources, accounting, or a related discipline, the employer may file under EB-2 instead. Your exact category depends on how the employer defines the position's minimum requirements in the PERM application.
How does green card sponsorship differ from H-1B sponsorship for this role?
Green card sponsorship leads to lawful permanent residence, not a temporary status. The process starts with PERM labor certification filed with the Department of Labor, which includes a prevailing wage determination and a formal recruitment test to show no qualified U.S. workers are available. After PERM is certified, the employer files an I-140 immigrant petition with USCIS. Unlike H-1B visa, there is no lottery, but per-country annual limits mean priority date backlogs can be significant for some nationalities.
How do I find employers who sponsor green cards for payroll and benefits roles?
Migrate Mate lists employers with verified green card sponsorship history, searchable by role and location, so you can focus your applications on companies that have already committed to the PERM process for HR and payroll functions. Targeting employers with a track record of sponsorship avoids the common situation where a company expresses interest but has no prior experience navigating PERM.
What does the PERM recruitment test mean for my job search?
Before filing PERM, your employer must run a formal recruitment campaign, including job postings in specific formats required by the Department of Labor, to demonstrate that no minimally qualified U.S. worker applied for the role. The employer defines the minimum requirements for the position at this stage, and those requirements lock in for the entire green card process. If your credentials exceed the stated minimums, that's acceptable; if they fall short, the case fails.
Can I change employers after my green card process has started?
Once your I-485 adjustment of status application has been pending for 180 days or more, AC21 portability lets you move to a new employer in the same or a similar occupation without losing your place in the queue. Separately, an approved I-140 can often be retained by a new employer to preserve your priority date, even if the original employer withdraws the petition. These are two distinct rules, and each has its own conditions under USCIS guidance.