Green Card Project Assistant Jobs
Project Assistant roles can qualify for EB-3 green card sponsorship when employers file PERM labor certification with DOL, documenting that no qualified U.S. worker is available. EB-2 sponsorship is possible where the position requires an advanced degree. Securing sponsorship early in your job search puts you on the path to lawful permanent residency.
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Get Access To All JobsINTRODUCTION
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
ROLE DESCRIPTION
Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project specific financials and metrics. This position is hybrid; the candidate should be able to easily come into the Clifton Park office as needed. They will be working locally with the project managers and project teams.
This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.
The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.
ROLE ACCOUNTABILITIES
As a Project Assistant, the successful candidate will:
- Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the NYS Area and participate on monthly project reviews with Finance Managers and Project Managers.
- Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
- Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
- Setting up projects in Oracle and tracking and monitoring project schedules and budgets as the primary support for our project managers relative to project and financial management.
- Verify invoices comply with contract terms.
- Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
QUALIFICATIONS & EXPERIENCE
Required Qualifications:
- Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
- 3+ years of experience
Preferred Qualifications:
- Previous experience with client billing procedures, particularly State Agencies (NYSDEC, NYSOGS, NYSEFC, NYSOPRHP, NYPA, NYSERDA, etc.)
- Experience/Knowledge with Oracle (or other online database)
- Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.
Continue your career journey as an Arcadian.
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $27-32.00/HR. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
INTRODUCTION
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
ROLE DESCRIPTION
Arcadis is seeking a Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the NY Area. You will have regular interaction with the Project Controller(s) and Finance Manager regarding contracts and project specific financials and metrics. This position is hybrid; the candidate should be able to easily come into the Clifton Park office as needed. They will be working locally with the project managers and project teams.
This is an exciting opportunity for a self-motivated individual to join our team locally with support from one of the best-qualified consulting firms in the country. In this position you will work on project-specific work, such as: tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.
The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.
ROLE ACCOUNTABILITIES
As a Project Assistant, the successful candidate will:
- Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the NYS Area and participate on monthly project reviews with Finance Managers and Project Managers.
- Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
- Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
- Setting up projects in Oracle and tracking and monitoring project schedules and budgets as the primary support for our project managers relative to project and financial management.
- Verify invoices comply with contract terms.
- Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
QUALIFICATIONS & EXPERIENCE
Required Qualifications:
- Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
- 3+ years of experience
Preferred Qualifications:
- Previous experience with client billing procedures, particularly State Agencies (NYSDEC, NYSOGS, NYSEFC, NYSOPRHP, NYPA, NYSERDA, etc.)
- Experience/Knowledge with Oracle (or other online database)
- Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.
Continue your career journey as an Arcadian.
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $27-32.00/HR. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
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Get Access To All JobsTips for Finding Green Card Sponsorship as a Project Assistant
Align your credentials with PERM requirements
PERM requires your employer to prove the role's minimum requirements match what the job genuinely needs. If your degree or experience exceeds the posted requirements, it can complicate the application, so document exactly how your background meets the stated minimum.
Target employers with active PERM filing history
Project Assistant roles appear across construction, engineering, and professional services firms. Focus on organizations that have previously sponsored foreign workers through PERM, since they already have the legal infrastructure and internal appetite to file on your behalf.
Search sponsoring Project Assistant jobs on Migrate Mate
Finding employers who actively sponsor green cards is the hardest part of the process. Migrate Mate filters Project Assistant openings by sponsorship history, so you're applying to employers who have already committed to the PERM process for similar roles.
Verify the prevailing wage before accepting an offer
Your employer must pay at least the DOL prevailing wage for your specific location and job duties. Use the OFLC Wage Search to check the wage level before you negotiate, since a salary below the prevailing threshold will cause your PERM application to fail.
Negotiate PERM filing into your employment contract
Many Project Assistant offers don't mention green card sponsorship by default. Raise it during the offer stage, not after you start, and confirm whether the employer will cover PERM and I-140 filing costs, since these obligations are legally the employer's responsibility.
Understand EB-3 priority dates before your I-140 is filed
Once USCIS approves your I-140, your priority date determines when you can file for adjustment of status. For most countries outside China and India, EB-3 current dates allow relatively faster movement, but check the Visa Bulletin monthly so you're not caught off guard.
Green Card Project Assistant: Frequently Asked Questions
Can a Project Assistant role qualify for EB-2 or EB-3 green card sponsorship?
Most Project Assistant positions qualify under EB-3 as skilled workers, since the role typically requires a bachelor's degree or relevant experience. EB-2 sponsorship is available if the employer can demonstrate the position genuinely requires an advanced degree. Your employer files PERM labor certification first, and the specific EB category is determined by the minimum requirements documented in that application.
How does green card sponsorship differ from H-1B sponsorship for a Project Assistant?
H-1B visa sponsorship is temporary, capped annually, and subject to a lottery. Green card sponsorship through PERM and I-140 leads to permanent residency with no annual cap at the EB-3 level for most nationalities. The process takes longer, typically two to four years from PERM filing to approval, but it eliminates the uncertainty of annual lottery cycles and status renewal.
Where can I find Project Assistant jobs where the employer will sponsor a green card?
Migrate Mate is built specifically for foreign professionals seeking employment-based green card sponsorship. You can filter Project Assistant roles by employers with documented PERM filing history, which removes the guesswork of asking each company individually whether they've sponsored before.
What role does the PERM process play in sponsoring a Project Assistant position?
PERM is the first mandatory step in most EB-2 and EB-3 green card cases. Your employer must conduct a DOL-supervised recruitment process to demonstrate no qualified U.S. worker is available for the Project Assistant role. DOL must certify the application before USCIS can adjudicate the I-140 immigrant petition. The recruitment and audit requirements make early planning essential.
What happens to my green card case if I change employers after my I-140 is approved?
If your I-140 has been approved for at least 180 days, federal AC21 portability rules allow you to change employers or move to a similar role without losing your priority date. For Project Assistant and related project coordination roles, the new position must be in the same or a substantially similar occupational category as the one on the original petition.