Green Card Office Administrator Jobs

Job Title: Office Administrators

Working Title: Office Administrator - Cardiovascular Medicine Research Admin

Career Progression Track: P00

Track Level: P4 - Advanced, P3 - Career, P2 - Developing

FLSA Code: Administrative

Patient Sensitive Job Code?: Yes

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: Monday – Friday; 8 am – 5 pm; Hybrid schedule (up to two days per week remote) may be accommodated after initial orientation period.

VP Area: U of U Health - Academics

Department: 00226 - Cardiology

Location: Campus

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: 50,000 - 69,000 DOE

Close Date: 12/10/2026

Job Summary

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.

Responsibilities

Office Administrator, II

• Oversee general office operations.
• Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
• Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
• Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
• Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
• Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
• May be responsible for managing office budget and contract/price negotiations with vendors.
• May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
• Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

This is a Developing-Level position in the General Professional track.

Job Code: PZ2722

Grade: P11

Expected Pay Range: $24,722 to $56,715

Office Administrator, III

• Oversee general office operations.
• Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
• Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
• Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
• Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
• Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
• May be responsible for managing office budget and contract/price negotiations with vendors.
• May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
• Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

This is a Career-Level position in the General Professional track.

Job Code: PZ2723

Grade: P15

Expected Pay Range: $36,196 to $83,036

Office Administrator, IV

• Oversee general office operations.
• Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
• Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
• Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
• Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
• Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
• May be responsible for managing office budget and contract/price negotiations with vendors.
• May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
• Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.

Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

This is an Advanced-Level position in the General Professional track.

Job Code: PZ2724

Grade: P16

Expected Pay Range: $39,815 to $91,340

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

• Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

• Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.

• Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.

Preferences

Type: Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.

Online reports may be submitted at https://oeo.utah.edu.

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.