Green Card Operations Assistant Jobs
Operations Assistant jobs with green card sponsorship are available through the EB-2 and EB-3 employment-based categories, with most roles qualifying under EB-3 skilled worker. Your employer files PERM labor certification with DOL, then an I-140 petition with USCIS, before you can adjust status or complete consular processing to reach lawful permanent residence.
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Get Access To All JobsOrganizational Summary:
The College of Arts and Sciences at the University of South Florida is a diverse, research active community of scholars, teachers, creators, and learners who believe that ideas should live both in the classroom and in the world. We bring together the sciences, social sciences, and humanities to tackle real problems through learning that involves doing, including fieldwork on Florida’s coast, work in laboratories, data-focused projects, and storytelling across digital and traditional media. Our faculty are nationally recognized researchers and dedicated mentors who open doors to significant opportunities such as undergraduate research, internships, fellowships, and global experiences. We are especially proud of our vibrant humanities and social sciences, where students connect big questions to real careers through funded experiential learning and projects that engage the community. Rooted in Tampa Bay and connected to global conversations, we see our campus as a living laboratory for studying the environment, society, culture, and technology, and we invite colleagues who share this spirit of curiosity, collaboration, and innovation focused on students to join us.
Position Summary:
The Assistant Director of Advancement Operations and Stewardship provides high-level planning, coordination, stewardship and operational support for the College's advancement program. The position works collaboratively with development leadership, communications and marketing, faculty, staff and university advancement partners to ensure the effective planning and execution of donor engagement and stewardship activities.
The position coordinates both pre- and post-engagement stewardship activities designed to strengthen long-term relationships with donors and prospective donors; reviews donor-facing communications and promotional materials for accuracy, consistency and effectiveness; and supports the planning and implementation of development initiatives, meetings, events and special projects.
Working with a high degree of judgment and initiative, the position anticipates needs, identifies potential challenges, coordinates appropriate resources and works across multiple stakeholders to facilitate timely and seamless execution of advancement activities. The position also manages routine administrative and operational responsibilities essential to the successful functioning of the advancement program.
Strategic Planning & Coordination
- Coordinate advancement initiatives from initial planning through execution and follow-up.
- Anticipate project needs, potential obstacles and competing priorities and proactively coordinate solutions, particularly as they pertain to the Dean’s Student Leadership Society.
- Maintain timelines, deliverables and follow-up activities involving multiple internal and external stakeholders.
- Provide high-level organizational support to advancement leadership for donor strategies, events and special initiatives.
Donor Relations & Stewardship
- Coordinate pre- and post-engagement activities supporting the cultivation and stewardship of donors and prospects.
- Help develop individualized stewardship strategies that strengthen long-term donor relationships.
- Coordinate donor acknowledgments, impact communications, recognition activities and appropriate follow-up.
- Maintain continuity across donor interactions so commitments and next steps are appropriately tracked and executed.
Advancement Communications
- Review donor-facing correspondence, presentations, proposals, invitations, promotional materials and stewardship communications for accuracy, consistency and appropriate messaging.
- Coordinate with communications and marketing colleagues on materials supporting advancement priorities.
- Ensure donor communications reflect institutional priorities and provide a consistent donor experience.
Stakeholder & Relationship Coordination
- Serve as a liaison among advancement staff, college leadership, faculty, communications and marketing, and other university partners.
- Facilitate information flow and follow-up among multiple stakeholders.
- Build effective working relationships that support seamless execution of donor engagement activities.
Advancement Operations
- Manage administrative processes and routine operational responsibilities supporting the advancement program, such as updating endowed faculty position records, expense management, supplies maintenance, coordination of development team meetings, new development officer onboarding schedules, as well as activities tied to the Dean’s Advisory Council and Trailblazers.
- Maintain organized records, schedules, correspondence, briefing materials and project documentation, including biographies for the Dean and Sr. Director of Development.
- Coordinate meetings, donor visits, events and related logistics.
- Handle sensitive donor and advancement information with professionalism and discretion.
Minimum Qualifications:
- Bachelor's Degree
- Two years of professional experience in advancement, donor relations, stewardship, fundraising operations, communications, project coordination, or a related field.
- Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree.
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications:
- Master's degree in Philanthropy or related field
- Knowledge of donor stewardship and advancement operations practices.
- Strong project management and organizational skills.
- Ability to analyze issues and identify practical solutions.
- Strong written and verbal communication skills.
- Ability to build collaborative relationships across organizational units.
- Proficiency in event coordination, scheduling, and administrative operations.
- Ability to work independently and exercise sound judgment.
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
Organizational Summary:
The College of Arts and Sciences at the University of South Florida is a diverse, research active community of scholars, teachers, creators, and learners who believe that ideas should live both in the classroom and in the world. We bring together the sciences, social sciences, and humanities to tackle real problems through learning that involves doing, including fieldwork on Florida’s coast, work in laboratories, data-focused projects, and storytelling across digital and traditional media. Our faculty are nationally recognized researchers and dedicated mentors who open doors to significant opportunities such as undergraduate research, internships, fellowships, and global experiences. We are especially proud of our vibrant humanities and social sciences, where students connect big questions to real careers through funded experiential learning and projects that engage the community. Rooted in Tampa Bay and connected to global conversations, we see our campus as a living laboratory for studying the environment, society, culture, and technology, and we invite colleagues who share this spirit of curiosity, collaboration, and innovation focused on students to join us.
Position Summary:
The Assistant Director of Advancement Operations and Stewardship provides high-level planning, coordination, stewardship and operational support for the College's advancement program. The position works collaboratively with development leadership, communications and marketing, faculty, staff and university advancement partners to ensure the effective planning and execution of donor engagement and stewardship activities.
The position coordinates both pre- and post-engagement stewardship activities designed to strengthen long-term relationships with donors and prospective donors; reviews donor-facing communications and promotional materials for accuracy, consistency and effectiveness; and supports the planning and implementation of development initiatives, meetings, events and special projects.
Working with a high degree of judgment and initiative, the position anticipates needs, identifies potential challenges, coordinates appropriate resources and works across multiple stakeholders to facilitate timely and seamless execution of advancement activities. The position also manages routine administrative and operational responsibilities essential to the successful functioning of the advancement program.
Strategic Planning & Coordination
- Coordinate advancement initiatives from initial planning through execution and follow-up.
- Anticipate project needs, potential obstacles and competing priorities and proactively coordinate solutions, particularly as they pertain to the Dean’s Student Leadership Society.
- Maintain timelines, deliverables and follow-up activities involving multiple internal and external stakeholders.
- Provide high-level organizational support to advancement leadership for donor strategies, events and special initiatives.
Donor Relations & Stewardship
- Coordinate pre- and post-engagement activities supporting the cultivation and stewardship of donors and prospects.
- Help develop individualized stewardship strategies that strengthen long-term donor relationships.
- Coordinate donor acknowledgments, impact communications, recognition activities and appropriate follow-up.
- Maintain continuity across donor interactions so commitments and next steps are appropriately tracked and executed.
Advancement Communications
- Review donor-facing correspondence, presentations, proposals, invitations, promotional materials and stewardship communications for accuracy, consistency and appropriate messaging.
- Coordinate with communications and marketing colleagues on materials supporting advancement priorities.
- Ensure donor communications reflect institutional priorities and provide a consistent donor experience.
Stakeholder & Relationship Coordination
- Serve as a liaison among advancement staff, college leadership, faculty, communications and marketing, and other university partners.
- Facilitate information flow and follow-up among multiple stakeholders.
- Build effective working relationships that support seamless execution of donor engagement activities.
Advancement Operations
- Manage administrative processes and routine operational responsibilities supporting the advancement program, such as updating endowed faculty position records, expense management, supplies maintenance, coordination of development team meetings, new development officer onboarding schedules, as well as activities tied to the Dean’s Advisory Council and Trailblazers.
- Maintain organized records, schedules, correspondence, briefing materials and project documentation, including biographies for the Dean and Sr. Director of Development.
- Coordinate meetings, donor visits, events and related logistics.
- Handle sensitive donor and advancement information with professionalism and discretion.
Minimum Qualifications:
- Bachelor's Degree
- Two years of professional experience in advancement, donor relations, stewardship, fundraising operations, communications, project coordination, or a related field.
- Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelor’s degree;
(c) Six years of direct experience for a master’s degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree.
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.
Preferred Qualifications:
- Master's degree in Philanthropy or related field
- Knowledge of donor stewardship and advancement operations practices.
- Strong project management and organizational skills.
- Ability to analyze issues and identify practical solutions.
- Strong written and verbal communication skills.
- Ability to build collaborative relationships across organizational units.
- Proficiency in event coordination, scheduling, and administrative operations.
- Ability to work independently and exercise sound judgment.
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference.
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity
The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
See all 247+ Green Card Operations Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Green Card Operations Assistant Jobs.
Get Access To All JobsTips for Finding Green Card Sponsorship as an Operations Assistant
Match your credentials to EB-2 or EB-3
EB-3 skilled worker covers Operations Assistant roles requiring at least two years of experience, while EB-2 applies if the position requires an advanced degree or a bachelor's plus five years of progressive experience. Confirm which category your offer letter supports before the employer starts PERM.
Search employers through Migrate Mate
Filter for Operations Assistant roles at employers with verified green card sponsorship history using Migrate Mate. Targeting companies that have completed PERM filings for similar administrative roles reduces time spent on employers who sponsor only temporary work statuses.
Request a prevailing wage check early
Your employer must obtain a prevailing wage determination from DOL before PERM recruitment begins. Use the OFLC Wage Search to look up the wage level for your specific job duties and work location so you can benchmark any offer before negotiations close.
Understand the PERM recruitment timeline
PERM requires the employer to run a documented recruitment test proving no qualified U.S. workers are available. This process typically spans several months before the actual PERM application is filed, so factor that pre-filing period into your expected start date and any bridging status needs.
Clarify your SOC code with the employer
Operations Assistant duties vary widely across industries, and the O*NET occupation code assigned affects both the PERM job description and the prevailing wage level. Confirm with your employer which SOC code they plan to use, since a mismatch between your actual duties and the code can trigger a PERM audit.
Track your priority date and country backlog
Once your I-140 is approved, your priority date determines when you can file for adjustment of status or complete consular processing. Nationals of India and China face significant per-country backlogs in the EB-3 category, so monitor the USCIS Visa Bulletin monthly to understand your realistic timeline.
Green Card Operations Assistant: Frequently Asked Questions
Do most employers sponsoring Operations Assistant roles offer EB-2 or EB-3 green cards?
Most Operations Assistant positions are sponsored under EB-3, either as professionals with a bachelor's degree or as skilled workers requiring at least two years of experience. EB-2 sponsorship is less common for this role and typically requires the employer to demonstrate the position genuinely requires an advanced degree or equivalent experience, which is a higher bar to meet in PERM documentation.
How is green card sponsorship different from H-1B sponsorship for an Operations Assistant?
Green card sponsorship leads to lawful permanent residence, not a temporary work status. The process involves PERM labor certification filed with DOL, an I-140 immigrant petition filed with USCIS, and then adjustment of status or consular processing. There is no lottery, but per-country annual limits mean nationals from high-demand countries can face significant priority-date backlogs before they can complete the final step.
Can I switch employers while my green card application is in progress?
AC21 job portability allows you to change employers once your I-485 adjustment of status application has been pending for at least 180 days, provided the new job is in the same or a similar occupation. Separately, an approved I-140 can allow your priority date to carry over to a new employer's petition, but those are two distinct protections with different requirements.
Where can I find Operations Assistant jobs with verified green card sponsorship?
Migrate Mate lists employers with documented green card sponsorship history for administrative and operations roles, so you can focus your search on companies that have completed the PERM process before. This saves time compared to applying broadly and discovering during offer negotiations that an employer has never navigated employment-based sponsorship.
What happens if my employer's PERM application is audited by DOL?
DOL selects some PERM applications for audit before certification, requiring the employer to submit documentation proving their recruitment was genuine and compliant. Audits can add several months to the overall timeline. Your employer's HR or immigration counsel handles the response, but you should ask upfront whether they have experience managing PERM audits for administrative roles.