H-1B Visa Facilities Coordinator Jobs
Facilities Coordinator jobs at H-1B visa-sponsoring employers typically require a bachelor's degree in facilities management, business administration, or a related field to qualify as a specialty occupation. Employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, granting status for up to three years with extensions possible to six.
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At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.
JOB SUMMARY
As a Facilities Services Coordinator at Jabil, you'll play an important role in keeping critical facilities, equipment, maintenance activities, and compliance requirements organized and on track. Your work will help Engineering and Maintenance teams respond to operational needs while supporting the high standards required in a GMP pharmaceutical manufacturing environment.
If you're highly organized, enjoy coordinating people and priorities, and have experience keeping maintenance activities, vendors, work orders, and documentation moving forward, this role offers an opportunity to continue building your experience in Facilities, Engineering, and regulated manufacturing operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Facilities & Engineering Compliance
- Support Facilities and Engineering activities that help maintain facilities and equipment in a continuous state of operational and GMP readiness.
- Ensure Facilities and Engineering documentation is maintained accurately and in accordance with applicable procedures and quality requirements.
- Assist with reviewing, maintaining, and updating departmental Standard Operating Procedures (SOPs).
- Coordinate with Quality Assurance to support timely completion of Facilities and Engineering quality system activities.
- Track applicable Corrective and Preventive Actions (CAPAs), Quality Events (QEs), and Change Controls to help ensure assigned actions remain current and are completed within established timelines.
- Assist Engineering leadership with tracking CAPAs, Change Controls, Quality Events, and related activities through applicable quality management systems such as MasterControl or TrackWise.
- Support documentation and recordkeeping required for departmental compliance and audit readiness.
- Communicate compliance concerns, approaching deadlines, and other risks to appropriate Facilities and Engineering leadership.
CMMS, Work Orders & Preventive Maintenance
- Manage Facilities and Engineering work activities through the Computerized Maintenance Management System (CMMS).
- Create, issue, assign, track, and support closure of work orders for internal maintenance personnel and outside contractors.
- Coordinate preventive maintenance schedules with Plant Management, Manufacturing, and other stakeholders to minimize operational and GMP impact.
- Monitor open work orders and follow up on outstanding maintenance activities to support timely completion.
- Coordinate corrective and emergency maintenance activities and escalate priorities when appropriate.
- Ensure work order information and supporting documentation are complete and accurate before closure.
- Support maintenance scheduling based on equipment criticality, operational requirements, available resources, and production schedules.
- Maintain accurate preventive maintenance information and assist with identifying overdue or upcoming maintenance requirements.
Contractor & Vendor Coordination
- Schedule outside contractors for planned, corrective, and emergency maintenance activities as required.
- Coordinate contractor access and escort vendors or service providers throughout applicable facility areas.
- Communicate site expectations, schedules, work locations, and applicable requirements to contractors.
- Follow up with internal teams and outside contractors regarding maintenance problem resolution.
- Maintain accurate and current contact information for Facilities and Engineering personnel, Plant Management, contractors, vendors, and applicable trades.
- Coordinate vendor activities with Manufacturing and other functions to minimize disruption to operations.
Purchasing, Receiving & Financial Support
- Create and process purchase orders for Facilities and Engineering parts, supplies, services, and contractor activities.
- Coordinate the receipt of parts and supplies and verify that materials received align with applicable orders.
- Forward packing slips, invoices, late notices, and other applicable documentation to Accounts Payable.
- Follow up on invoice discrepancies, delayed payments, and related Accounts Payable issues and escalate concerns when necessary.
- Maintain accurate documentation associated with purchase orders, receipts, invoices, and vendor services.
- Support Facilities and Engineering leadership with procurement-related administrative activities as needed.
Spare Parts & Inventory Support
- Assist with developing and maintaining an organized spare parts inventory system for Facilities and Engineering.
- Partner with Facilities and Equipment Mechanics to identify and maintain appropriate spare parts inventories.
- Assist with receiving, organizing, tracking, and maintaining critical equipment parts and maintenance supplies.
- Support inventory accuracy and ensure spare parts are appropriately organized and accessible.
- Assist Engineering leadership in maintaining appropriate tools and resources for maintenance personnel.
- Support clean, organized, standardized, and efficient maintenance workspaces in accordance with 5S principles.
Operational Coordination
- Coordinate Facilities and Engineering activities with Plant Management and Manufacturing teams to minimize impact on production.
- Respond with urgency when maintenance or facility issues could affect manufacturing, logistics, supply chain, safety, quality, or GMP operations.
- Escalate significant issues, overdue activities, and operational risks to Engineering leadership.
- Provide timely status updates and feedback to team members, leadership, and other stakeholders.
- Coordinate applicable on-site activities involving facilities support and related services.
- Maintain appropriate emergency and contractor contact lists to support timely response when urgent issues arise.
- Perform other duties and responsibilities as assigned.
Safety, Quality & GMP Compliance
- Follow all applicable company safety, quality, security, and environmental requirements.
- Support compliance with current Good Manufacturing Practices (cGMP) and applicable pharmaceutical manufacturing standards.
- Follow established procedures when entering manufacturing, mechanical, utility, or controlled areas.
- Use required Personal Protective Equipment (PPE) based on the work area and activity.
- Maintain documentation in an organized and audit-ready condition.
- Protect sensitive and confidential business and quality information.
- Promote safe work practices when coordinating employees, vendors, and contractors.
JOB QUALIFICATIONS
KNOWLEDGE, SKILLS, AND ABILITIES
- Strong organizational and scheduling skills with the ability to coordinate multiple work orders, preventive maintenance activities, vendors, and competing priorities.
- Working knowledge of CMMS or maintenance work order systems.
- Strong attention to detail and follow-through, particularly when tracking compliance activities, maintenance schedules, and documentation.
- Ability to understand and support CAPA, Quality Event, Change Control, and SOP processes within a regulated environment.
- Experience with MasterControl, TrackWise, or similar electronic quality management systems is preferred.
- Ability to establish effective working relationships across Facilities, Engineering, Maintenance, Manufacturing, Quality, EHS, Finance, and other departments.
- Strong interpersonal and teamwork skills with the ability to coordinate effectively across departmental and organizational levels.
- Ability to communicate effectively with managers, customers, vendors, contractors, and employees.
- Strong problem-solving skills with the ability to collect information, identify issues, and support appropriate resolution.
- Ability to read and understand work instructions, SOPs, correspondence, maintenance documentation, and visual aids.
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Ability to learn and effectively utilize Jabil systems, CMMS platforms, and applicable business software.
- Ability to accurately maintain records, documentation, schedules, and purchasing information.
- Basic mathematical skills sufficient to support purchasing, inventory, maintenance, and related administrative activities.
- Ability to work independently while contributing effectively as part of a cross-functional team.
EDUCATION AND EXPERIENCE
- High school diploma or equivalent required.
- At least 2 years of experience coordinating or scheduling maintenance, Facilities, Engineering, or similar technical service activities required.
- Previous experience working with CMMS or computerized maintenance work order systems preferred.
- Previous experience in pharmaceutical manufacturing, cGMP, life sciences, medical device, or another regulated manufacturing environment is strongly preferred.
- Experience coordinating contractors, vendors, preventive maintenance, work orders, or facilities services is preferred.
- Experience supporting CAPAs, Quality Events, Change Controls, SOPs, or other quality system documentation is a plus.
- Experience creating purchase orders and coordinating invoices, receiving, or spare parts inventory is preferred.
- An equivalent combination of education, training, and relevant experience may be considered.
Physical Requirements
- Ability to communicate effectively in English to support workplace safety, documentation, and operational requirements.
- Ability to travel between and throughout facilities to support employees, contractors, maintenance activities, projects, and operations.
- Ability to sit, stand, walk, and climb stairs throughout the workday.
- Ability to climb ladders or access mezzanine areas when required and when properly trained and authorized.
- Ability to occasionally lift and carry up to 40 pounds.
- Ability to wear required PPE, including safety shoes, safety glasses or goggles, gloves, respirators, and other protective equipment when applicable.
BENEFITS WITH JABIL
Along with growth, stability, and the opportunity to be challenged, Jabil offers a competitive benefits package that includes:
- Medical, Dental, Prescription Drug, and Vision Insurance with HRA and HSA options
- 401(k) Match
- Employee Stock Purchase Plan
- Paid Time Off
- Tuition Reimbursement
- Life, AD&D, and Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Pet Insurance
- Adoption Assistance
- Annual Merit Increases
- Community Volunteer Opportunities
The pay range for this role is $68,800 - $123,800. Job-related, non-discriminatory factors used to determine the actual offered rate include qualifications and experience, geographic location, education, external market data, and consideration of internal equity.
As part of the total rewards package, Jabil offers benefits to enhance your health, wealth, and resilient self. These include medical, dental, and vision insurance plans; paid time off; paid parental leave; company-paid holidays subject to change yearly; 401(k) retirement plan; and employee stock purchase plan.
BE AWARE OF FRAUD: When applying for a job at Jabil you will be contacted via correspondence through our official job portal with a jabil.com e-mail address; direct phone call from a member of the Jabil team; or direct e-mail with a jabil.com e-mail address. Jabil does not request payments for interviews or at any other point during the hiring process. Jabil will not ask for your personal identifying information such as a social security number, birth certificate, financial institution, driver’s license number or passport information over the phone or via e-mail. If you believe you are a victim of identity theft, contact the Federal Bureau of Investigations internet crime hotline (www.ic3.gov), the Federal Trade Commission identity theft hotline (www.identitytheft.gov) and/or your local police department. Any scam job listings should be reported to whatever website it was posted in.
Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.
Accessibility Accommodation
If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to Always_Accessible@Jabil.com or calling 727-803-7988 with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail or phone number. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.
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See all 123+ H-1B Visa Facilities Coordinator Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Facilities Coordinator
Frame your degree for specialty occupation
Pull up your O*NET profile for Facilities Coordinator roles and identify which duties explicitly require degree-level knowledge. Use that language in your resume and cover letter so your employer can build a defensible specialty occupation argument when filing your I-129.
Verify prevailing wage before accepting an offer
Run your job title, SOC code, and worksite ZIP through the OFLC Wage Search before salary negotiations. Your employer must certify a wage at or above the prevailing level on the LCA, so knowing the floor in advance protects you from offers that USCIS will flag.
Target employers with multi-site facilities portfolios
Companies managing multiple buildings or campuses are more practiced at filing separate LCAs for each worksite, which is required under H-1B rules. Search Migrate Mate to identify facilities employers with verified H-1B sponsorship history across multiple locations.
Clarify worksite assignments before your LCA is certified
Each office or facility where you'll work needs its own certified LCA before USCIS will approve your petition. If your role involves rotating between sites, confirm with your employer which locations will be listed and whether supplemental LCAs are part of their filing plan.
Align your start date with USCIS processing timelines
Standard USCIS processing for an I-129 petition can run several months. If your employer won't use premium processing, build that timeline into your offer negotiation so your start date doesn't fall before your approval notice arrives.
Document vendor and project management experience precisely
Facilities Coordinator duties that involve contract administration, capital project oversight, or compliance reporting are easiest for employers to frame as degree-requiring. Quantify scope, budget responsibility, and regulatory touchpoints on your resume to strengthen the specialty occupation case in your petition.
H-1B Visa Facilities Coordinator: Frequently Asked Questions
Does a Facilities Coordinator role qualify as an H-1B specialty occupation?
It depends on how the employer structures the position. A Facilities Coordinator role qualifies as a specialty occupation when the employer requires at least a bachelor's degree in facilities management, business administration, engineering, or a directly related field, and the job duties involve work that normally requires that level of education. Generalist or administrative versions of the role that don't require a specific degree may not meet USCIS's specialty occupation standard. Employers sponsoring H-1B holders for this title typically build job descriptions around degree-level duties such as capital project management, regulatory compliance, and vendor contract administration.
Which employers sponsor H-1B visas for Facilities Coordinator positions?
Corporate real estate departments, healthcare systems, universities, and large technology campuses are among the most active H-1B sponsors for facilities roles because their portfolio complexity supports a specialty occupation argument. You can browse employers with verified H-1B sponsorship history for facilities and operations roles directly on Migrate Mate, which surfaces DOL Labor Condition Application data by employer and job category.
What documents does the employer need to file for H-1B sponsorship?
Your employer must first file a Labor Condition Application with DOL certifying your wage meets the prevailing level for your SOC code and worksite. Once that's certified, they file Form I-129 with USCIS along with supporting evidence of specialty occupation, including the job description, your degree credentials, and any equivalency evaluations if your degree is from outside the U.S. Each worksite where you'll work needs its own certified LCA before the petition can proceed.
How long does H-1B status last for a Facilities Coordinator?
USCIS grants H-1B status for up to three years on initial approval. Your employer can file an extension to reach the six-year statutory maximum. Beyond six years, continued H-1B status typically requires an approved immigrant visa petition or a pending adjustment of status application under AC21 portability rules. H-1B status is tied to your sponsoring employer, so a job change requires a new petition.
What happens to my H-1B status if I change employers or worksites?
Moving to a new employer requires a new H-1B petition filed under H-1B portability rules, which allow you to start the new job once the petition is received by USCIS, provided your current status is valid. A change in worksite location, even within the same company, requires the employer to certify a new LCA for that specific address before you begin working there. Failing to update the LCA for a new location is a compliance violation for the employer.