H-1B Visa Front Office Coordinator Jobs
Front Office Coordinator jobs with H-1B visa sponsorship exist at employers who structure the role around degree-level responsibilities in business administration, communications, or a related field. Sponsoring employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, granting H-1B visa status for up to three years, extendable to six.
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Get Access To All JobsLead Front Desk Office Coordinator (Seasonal)
Position Type: Full-Time, Seasonal
Compensation: $28 – $30 per hour
Duration: Mid-December through the end of May
Schedule: Tuesday through Saturday, 9:00 AM – 6:00 PM (1-hour lunch break)
About the Role
As a locally owned business, our practice is built on meaningful client relationships, meticulous attention to detail, and exceptional personal care. Tax season is our most active and vital time of year, and we are looking for a poised, highly organized leader to step in as the welcoming face of our company and the organizational heartbeat across our main office and three local satellite locations.
In this role, you will provide comprehensive operational support to our leadership and internal teams, curating a warm, efficient, and professional environment for everyone who walks through our doors. You will act as our central communication hub, guide our front-office staff, and keep our team of tax professionals seamlessly aligned and supported from opening to close.
Key Responsibilities
Client Experience & Front-of-House Hospitality
Serve as the primary point of contact by welcoming clients, answering and directing all incoming phone calls across all four locations.
- Handle client inquiries and customer service matters with warmth, empathy, efficiency, and absolute discretion.
- Act as the primary escalation point for complex client issues and internal administrative questions.
Office Operations & Administrative Support
Manage master calendars and client appointments using our internal scheduling software to maintain a refined, smooth flow throughout the day.
- Oversee daily office opening and closing protocols to ensure a secure, immaculate, and fully prepared workspace.
- Maintain and track the status of tax returns currently being processed, keeping accurate and up-to-date records.
Internal Team Coordination & Tax Pro Support
Coordinate workflows and provide operational support for multiple tax professionals across all four locations.
- Instruct tax professionals on which returns need to be prepared and in what order.
- Communicate clearly with preparers regarding outstanding items, missing notes, and documentation required to complete returns.
Team Leadership & Guidance
Mentor, support, and direct the daily work and performance of two additional Office Coordinators.
- Lead the hiring, onboarding, and training of new seasonal front-office staff for all locations, instilling our high standards of service.
- Develop and implement consistent front-office best practices and training materials across all four offices.
What We Look For (Qualifications)
We are looking for a decisive leader ready to manage a busy, high-volume environment with grace:
- Experience: Minimum of 3 years of proven experience in a supervisory, team lead, or coordinator role (professional office, accounting, boutique services, or high-touch hospitality background preferred).
- Communication: Exceptional phone etiquette, clear verbal and written communication skills, and natural hospitality.
- Organizational Mastery: Superior attention to detail, time management skills, and the ability to multitask and manage competing priorities across multiple locations.
- Mindset: A proactive, calm, and solutions-oriented approach to problem-solving.
- Reliability: Complete dependability and punctuality to ensure our offices open and close on time throughout the busy season.
How to Apply
If you are a highly motivated self-starter who takes pride in delivering an exceptional client experience, we would love to connect. Please submit your resume and a brief, welcoming note detailing your relevant background.
PTIN Certification: Yes
By submitting this form, I hereby acknowledge that most Jackson Hewitt locations are operated by independent franchisees and not Jackson Hewitt or its affiliates. I further acknowledge that franchisees are independent employers and separate companies and employers from Jackson Hewitt Inc., and set their own employment policies and practices. Franchisees are the exclusive employer of their employees and as such are solely responsible for all employment-related matters and decisions in their locations. Specifically, with regard to employees of franchisees, such franchisees, and not Jackson Hewitt, will have exclusive control over all employment-related decisions, including decisions concerning hiring, firing, wages, conditions of employment, discipline, staffing, or any other day-to-day employment issue. Jackson Hewitt Inc. will have no obligation or right to control any franchise employment issue relating to employees of a Jackson Hewitt franchisee. By applying for a job at a franchise-operated location, I understand that the information I provide will be forwarded to the franchisee in order for that organization to reach out to me and process and evaluate my application. I acknowledge that Jackson Hewitt will not receive a copy of my employment application and will have no involvement in any employment decisions regarding me, including whether I receive an interview or whether I am hired to work for the franchisee. I understand that I need to contact the relevant franchisee for information about its privacy practices. Any communications opt-out that I submit in any franchisee’s job application process is specific to that franchisee and will not be communicated to any other entity.
Lead Front Desk Office Coordinator (Seasonal)
Position Type: Full-Time, Seasonal
Compensation: $28 – $30 per hour
Duration: Mid-December through the end of May
Schedule: Tuesday through Saturday, 9:00 AM – 6:00 PM (1-hour lunch break)
About the Role
As a locally owned business, our practice is built on meaningful client relationships, meticulous attention to detail, and exceptional personal care. Tax season is our most active and vital time of year, and we are looking for a poised, highly organized leader to step in as the welcoming face of our company and the organizational heartbeat across our main office and three local satellite locations.
In this role, you will provide comprehensive operational support to our leadership and internal teams, curating a warm, efficient, and professional environment for everyone who walks through our doors. You will act as our central communication hub, guide our front-office staff, and keep our team of tax professionals seamlessly aligned and supported from opening to close.
Key Responsibilities
Client Experience & Front-of-House Hospitality
Serve as the primary point of contact by welcoming clients, answering and directing all incoming phone calls across all four locations.
- Handle client inquiries and customer service matters with warmth, empathy, efficiency, and absolute discretion.
- Act as the primary escalation point for complex client issues and internal administrative questions.
Office Operations & Administrative Support
Manage master calendars and client appointments using our internal scheduling software to maintain a refined, smooth flow throughout the day.
- Oversee daily office opening and closing protocols to ensure a secure, immaculate, and fully prepared workspace.
- Maintain and track the status of tax returns currently being processed, keeping accurate and up-to-date records.
Internal Team Coordination & Tax Pro Support
Coordinate workflows and provide operational support for multiple tax professionals across all four locations.
- Instruct tax professionals on which returns need to be prepared and in what order.
- Communicate clearly with preparers regarding outstanding items, missing notes, and documentation required to complete returns.
Team Leadership & Guidance
Mentor, support, and direct the daily work and performance of two additional Office Coordinators.
- Lead the hiring, onboarding, and training of new seasonal front-office staff for all locations, instilling our high standards of service.
- Develop and implement consistent front-office best practices and training materials across all four offices.
What We Look For (Qualifications)
We are looking for a decisive leader ready to manage a busy, high-volume environment with grace:
- Experience: Minimum of 3 years of proven experience in a supervisory, team lead, or coordinator role (professional office, accounting, boutique services, or high-touch hospitality background preferred).
- Communication: Exceptional phone etiquette, clear verbal and written communication skills, and natural hospitality.
- Organizational Mastery: Superior attention to detail, time management skills, and the ability to multitask and manage competing priorities across multiple locations.
- Mindset: A proactive, calm, and solutions-oriented approach to problem-solving.
- Reliability: Complete dependability and punctuality to ensure our offices open and close on time throughout the busy season.
How to Apply
If you are a highly motivated self-starter who takes pride in delivering an exceptional client experience, we would love to connect. Please submit your resume and a brief, welcoming note detailing your relevant background.
PTIN Certification: Yes
By submitting this form, I hereby acknowledge that most Jackson Hewitt locations are operated by independent franchisees and not Jackson Hewitt or its affiliates. I further acknowledge that franchisees are independent employers and separate companies and employers from Jackson Hewitt Inc., and set their own employment policies and practices. Franchisees are the exclusive employer of their employees and as such are solely responsible for all employment-related matters and decisions in their locations. Specifically, with regard to employees of franchisees, such franchisees, and not Jackson Hewitt, will have exclusive control over all employment-related decisions, including decisions concerning hiring, firing, wages, conditions of employment, discipline, staffing, or any other day-to-day employment issue. Jackson Hewitt Inc. will have no obligation or right to control any franchise employment issue relating to employees of a Jackson Hewitt franchisee. By applying for a job at a franchise-operated location, I understand that the information I provide will be forwarded to the franchisee in order for that organization to reach out to me and process and evaluate my application. I acknowledge that Jackson Hewitt will not receive a copy of my employment application and will have no involvement in any employment decisions regarding me, including whether I receive an interview or whether I am hired to work for the franchisee. I understand that I need to contact the relevant franchisee for information about its privacy practices. Any communications opt-out that I submit in any franchisee’s job application process is specific to that franchisee and will not be communicated to any other entity.
See all H-1B Visa Front Office Coordinator Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Front Office Coordinator
Frame your degree for specialty occupation
Your H-1B petition must show the Front Office Coordinator role requires at least a bachelor's degree in a specific related field. Document how your business administration, communications, or hospitality degree directly applies to your core duties, not just general qualifications.
Look up prevailing wages before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing rate for your specific location and job title. Run the OFLC Wage Search using the correct SOC code before your offer conversation so you can verify the offered salary meets the legal minimum.
Target employers with active LCA filing history
Find Front Office Coordinator roles at companies with a documented track record of sponsoring H-1B workers. Migrate Mate lists employers with verified LCA filing history by role and location, so you can focus your applications on sponsors who already understand the process.
Confirm each worksite has its own certified LCA
If the role involves working across multiple office locations, each distinct worksite needs its own DOL-certified LCA before you begin work there. Raise this with your employer during the offer stage, especially in multi-site hospitality or healthcare administration environments.
Use O*NET to anchor your specialty occupation argument
The O*NET occupation profile for Office and Administrative Supervisors lists the typical education level and core tasks for similar roles. Reference this profile when helping your employer draft the job description to support the specialty occupation finding in the USCIS petition.
File or extend before your status window closes
H-1B status lasts up to three years and can be extended to a six-year maximum, but USCIS must receive your extension petition before your current status expires. Coordinate with your employer's immigration counsel at least six months before your I-94 end date to avoid gaps.
H-1B Visa Front Office Coordinator: Frequently Asked Questions
Does a Front Office Coordinator role qualify as an H-1B specialty occupation?
Not automatically. The H-1B specialty occupation standard requires the position to normally demand at least a bachelor's degree in a directly related field. Employers who sponsor this role typically build the job description around degree-level responsibilities, such as operations analysis, vendor contract management, or administrative systems oversight, rather than routine clerical tasks. USCIS evaluates each petition on its own merits.
What does the employer need to file for H-1B sponsorship in this role?
Your employer files a Labor Condition Application with DOL first, certifying the offered wage meets the prevailing rate for your location and SOC code. After DOL certifies the LCA, the employer files Form I-129 with USCIS. For new H-1B workers subject to the annual cap, the employer must also submit a registration during the USCIS registration window, as selection rules have changed recently.
How do I find Front Office Coordinator jobs with H-1B sponsorship?
Start with Migrate Mate, which lists employers with verified LCA filing history for administrative and coordination roles. This lets you target companies that have sponsored H-1B workers before, reducing the risk of applying to employers who are unfamiliar with or unwilling to manage the sponsorship process for this job category.
Can I transfer my H-1B to a new Front Office Coordinator employer?
Yes. Under H-1B portability rules, you can begin working for a new sponsoring employer as soon as the new I-129 petition is filed with USCIS, provided you are maintaining valid H-1B status. The new employer must still file a certified LCA for the new worksite and position before you start. You don't need to wait for USCIS approval to begin work at the new employer.
Does my H-1B status allow me to work at multiple office locations?
Only at worksites covered by a certified LCA. Each distinct worksite where you perform work must have its own DOL-certified LCA listing that location's prevailing wage. If the role involves regular assignments across multiple offices or client sites, your employer needs to plan for additional LCA filings before you begin work at each new location.