H-1B Visa Recruitment Administrator Jobs
Recruitment Administrator jobs that sponsor H-1B visas sit at the intersection of human resources and compliance, requiring employers to structure the role around degree-level duties to meet specialty occupation standards. With the right positioning and a sponsoring employer, you can build a career in U.S. talent operations on H-1B status.
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Get Access To All JobsDepartment: Administration
Reports To: Director of Administration and Human Resources
Location: Midtown Atlanta, Georgia 30309
Work Arrangement: On-site
Position Type: Full-time, Non-exempt
Compensation: $55,000–$60,000 annually
Incentive Compensation: Bonus eligible
Travel: Approximately 10–15%
About HELI America
HELI America, Inc. supports the growth of the HELI brand across the Americas, working with dealers, customers, and global teams to deliver material handling solutions for manufacturing, warehousing, distribution, and other industrial applications.
About the Role
We are seeking an organized, proactive, and dependable Recruiting & HR / Office Administrator to support our hiring needs and daily HR and administrative operations. Recruitment is the immediate priority of this position. The successful candidate will actively source and screen candidates, coordinate the hiring process, and work with hiring managers to achieve assigned hiring targets within agreed timelines. As hiring targets are achieved and recruitment demand stabilizes, the position will take on a broader share of foundational HR administration and office support. The allocation of responsibilities will adjust with business needs, with ongoing recruitment remaining part of the role. This position requires bilingual proficiency in Mandarin Chinese and English, or Mandarin Chinese and Spanish, to support communication with relevant employees, candidates, and business stakeholders.
Essential Functions
Recruitment & Hiring Delivery:
- Support recruitment across multiple departments, from approved job opening through offer acceptance and onboarding.
- Post and maintain job advertisements, proactively source candidates, and develop candidate pipelines through appropriate recruiting channels.
- Review resumes and conduct initial screening against established job requirements.
- Coordinate interviews, collect hiring-manager feedback, and maintain timely communication with candidates.
- Support offer preparation, approval routing, background checks, reference checks, and other pre-employment activities.
- Maintain accurate candidate records and recruiting trackers; provide regular updates on hiring progress, outstanding actions, and potential delays.
- Work toward assigned hiring targets and timelines while maintaining candidate quality and a professional candidate experience.
Onboarding & Basic HR Administration:
- Coordinate new-hire paperwork, orientation schedules, onboarding checklists, and required follow-up.
- Work with hiring managers and internal teams to arrange workspace, equipment, system access, and other onboarding needs.
- Support completion of employment documentation, including Form I-9, under established company procedures.
- Maintain employee files, HR-system records, and approved personnel changes accurately and confidentially.
- Assist with routine employee inquiries, HR communications, training coordination, and employee activities.
- Support periodic personnel-file reviews, data checks, and document-retention activities.
- Refer questions requiring policy interpretation, employee-relations decisions, or specialized HR guidance to the appropriate HR team member.
Office Administration & Coordination:
- Support daily office operations, including supplies, purchasing, vendor coordination, maintenance requests, and administrative records.
- Coordinate meetings, company events, employee activities, and related logistics.
- Assist with visitor arrangements, business travel coordination, expense documentation, and other administrative requests as assigned.
- Track administrative requests and follow up with vendors and internal stakeholders through completion.
- Support office improvements and cross-functional projects coordinated by the HR and Administration team.
Bilingual Communication & Confidentiality:
- Facilitate routine communication and coordination in the required language pair.
- Assist with translation of recruiting, employee, and administrative communications as appropriate.
- Protect confidential candidate, employee, and company information and follow applicable access and records-management procedures.
Qualifications
Required:
- Relevant experience in recruiting, HR administration, office administration, or a combination of these functions; 1–3 years preferred.
- Demonstrated ability to source and screen candidates, coordinate interviews, and follow through on hiring activities.
- Professional working proficiency in Mandarin Chinese and English, or Mandarin Chinese and Spanish, including verbal and written communication.
- Strong organization, attention to detail, and ability to manage multiple openings, deadlines, and administrative priorities.
- Clear communication and a professional, service-oriented approach with candidates, employees, managers, and vendors.
- Consistent ownership, responsiveness, and accountability for assigned work.
- Ability to handle sensitive information with discretion.
- Proficiency in Microsoft Office and the ability to learn applicant tracking and HR systems.
Preferred:
- Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field, or equivalent relevant experience.
- Experience supporting multiple simultaneous openings or a hiring expansion.
- Familiarity with employee onboarding, personnel records, and basic U.S. HR administrative processes.
- Experience in manufacturing, industrial equipment, logistics, distribution, or an international business environment.
Performance Expectations
Success in this position will be evaluated through:
- Achievement of assigned hiring targets and agreed timelines.
- Quality and consistency of candidate pipelines, screening, and follow-up.
- Accuracy and timeliness of onboarding, employee records, and HR-system updates.
- Reliable completion of office and administrative assignments.
- Effective communication, confidentiality, and cross-functional coordination.
Physical Requirements & Work Environment
This role primarily operates in an office environment and involves regular computer use, verbal and written communication, and movement throughout office and company facilities. Occasional handling of office supplies, event materials, and business travel may be required. Essential functions may be performed with or without reasonable accommodation.
Compensation & Benefits
The annual base compensation range is $55,000–$60,000, with bonus eligibility under the applicable company program. Eligible employees may receive medical, dental, and vision coverage; 401(k) with company matching; short-term disability and company-paid life insurance; paid time off and holidays; and other benefits under applicable company plans and policies.
Equal Opportunity & Job Description Notice
HELI America, Inc. is an equal opportunity employer. Employment decisions are based on business needs, job requirements, and individual qualifications. Reasonable accommodations are available in accordance with applicable law and company policy. This job description outlines the general nature and scope of the position and is not an exhaustive list of responsibilities. Duties and priorities may be adjusted based on business needs.
Department: Administration
Reports To: Director of Administration and Human Resources
Location: Midtown Atlanta, Georgia 30309
Work Arrangement: On-site
Position Type: Full-time, Non-exempt
Compensation: $55,000–$60,000 annually
Incentive Compensation: Bonus eligible
Travel: Approximately 10–15%
About HELI America
HELI America, Inc. supports the growth of the HELI brand across the Americas, working with dealers, customers, and global teams to deliver material handling solutions for manufacturing, warehousing, distribution, and other industrial applications.
About the Role
We are seeking an organized, proactive, and dependable Recruiting & HR / Office Administrator to support our hiring needs and daily HR and administrative operations. Recruitment is the immediate priority of this position. The successful candidate will actively source and screen candidates, coordinate the hiring process, and work with hiring managers to achieve assigned hiring targets within agreed timelines. As hiring targets are achieved and recruitment demand stabilizes, the position will take on a broader share of foundational HR administration and office support. The allocation of responsibilities will adjust with business needs, with ongoing recruitment remaining part of the role. This position requires bilingual proficiency in Mandarin Chinese and English, or Mandarin Chinese and Spanish, to support communication with relevant employees, candidates, and business stakeholders.
Essential Functions
Recruitment & Hiring Delivery:
- Support recruitment across multiple departments, from approved job opening through offer acceptance and onboarding.
- Post and maintain job advertisements, proactively source candidates, and develop candidate pipelines through appropriate recruiting channels.
- Review resumes and conduct initial screening against established job requirements.
- Coordinate interviews, collect hiring-manager feedback, and maintain timely communication with candidates.
- Support offer preparation, approval routing, background checks, reference checks, and other pre-employment activities.
- Maintain accurate candidate records and recruiting trackers; provide regular updates on hiring progress, outstanding actions, and potential delays.
- Work toward assigned hiring targets and timelines while maintaining candidate quality and a professional candidate experience.
Onboarding & Basic HR Administration:
- Coordinate new-hire paperwork, orientation schedules, onboarding checklists, and required follow-up.
- Work with hiring managers and internal teams to arrange workspace, equipment, system access, and other onboarding needs.
- Support completion of employment documentation, including Form I-9, under established company procedures.
- Maintain employee files, HR-system records, and approved personnel changes accurately and confidentially.
- Assist with routine employee inquiries, HR communications, training coordination, and employee activities.
- Support periodic personnel-file reviews, data checks, and document-retention activities.
- Refer questions requiring policy interpretation, employee-relations decisions, or specialized HR guidance to the appropriate HR team member.
Office Administration & Coordination:
- Support daily office operations, including supplies, purchasing, vendor coordination, maintenance requests, and administrative records.
- Coordinate meetings, company events, employee activities, and related logistics.
- Assist with visitor arrangements, business travel coordination, expense documentation, and other administrative requests as assigned.
- Track administrative requests and follow up with vendors and internal stakeholders through completion.
- Support office improvements and cross-functional projects coordinated by the HR and Administration team.
Bilingual Communication & Confidentiality:
- Facilitate routine communication and coordination in the required language pair.
- Assist with translation of recruiting, employee, and administrative communications as appropriate.
- Protect confidential candidate, employee, and company information and follow applicable access and records-management procedures.
Qualifications
Required:
- Relevant experience in recruiting, HR administration, office administration, or a combination of these functions; 1–3 years preferred.
- Demonstrated ability to source and screen candidates, coordinate interviews, and follow through on hiring activities.
- Professional working proficiency in Mandarin Chinese and English, or Mandarin Chinese and Spanish, including verbal and written communication.
- Strong organization, attention to detail, and ability to manage multiple openings, deadlines, and administrative priorities.
- Clear communication and a professional, service-oriented approach with candidates, employees, managers, and vendors.
- Consistent ownership, responsiveness, and accountability for assigned work.
- Ability to handle sensitive information with discretion.
- Proficiency in Microsoft Office and the ability to learn applicant tracking and HR systems.
Preferred:
- Bachelor’s degree in Human Resources, Business Administration, Communications, or a related field, or equivalent relevant experience.
- Experience supporting multiple simultaneous openings or a hiring expansion.
- Familiarity with employee onboarding, personnel records, and basic U.S. HR administrative processes.
- Experience in manufacturing, industrial equipment, logistics, distribution, or an international business environment.
Performance Expectations
Success in this position will be evaluated through:
- Achievement of assigned hiring targets and agreed timelines.
- Quality and consistency of candidate pipelines, screening, and follow-up.
- Accuracy and timeliness of onboarding, employee records, and HR-system updates.
- Reliable completion of office and administrative assignments.
- Effective communication, confidentiality, and cross-functional coordination.
Physical Requirements & Work Environment
This role primarily operates in an office environment and involves regular computer use, verbal and written communication, and movement throughout office and company facilities. Occasional handling of office supplies, event materials, and business travel may be required. Essential functions may be performed with or without reasonable accommodation.
Compensation & Benefits
The annual base compensation range is $55,000–$60,000, with bonus eligibility under the applicable company program. Eligible employees may receive medical, dental, and vision coverage; 401(k) with company matching; short-term disability and company-paid life insurance; paid time off and holidays; and other benefits under applicable company plans and policies.
Equal Opportunity & Job Description Notice
HELI America, Inc. is an equal opportunity employer. Employment decisions are based on business needs, job requirements, and individual qualifications. Reasonable accommodations are available in accordance with applicable law and company policy. This job description outlines the general nature and scope of the position and is not an exhaustive list of responsibilities. Duties and priorities may be adjusted based on business needs.
See all H-1B Visa Recruitment Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Recruitment Administrator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Recruitment Administrator
Frame your degree as directly relevant
Recruitment Administrator roles don't automatically qualify as specialty occupations, so your resume must connect your HR, business, or psychology degree to the specific duties you'll perform. Highlight workforce planning, HRIS management, or compliance functions rather than general scheduling or admin tasks.
Search LCA filings by HR occupation codes
Use the OFLC Wage Search to look up certified LCAs under HR-related SOC codes before applying. Employers with recent LCA certifications for Recruitment or HR Administrator roles have already demonstrated they can structure the position to meet H-1B specialty occupation requirements.
Find verified H-1B sponsors on Migrate Mate
Target employers with a documented H-1B filing history in HR and recruitment functions. Migrate Mate lists companies with verified sponsorship records, so you can focus your applications on organizations that have navigated this process for roles like yours before.
Clarify worksite locations before the offer stage
Each worksite requires its own certified LCA, so if the role involves hybrid arrangements across multiple office locations, confirm with the employer which sites will be listed. A single LCA filed for one location won't cover unlisted worksites, and changing sites mid-status triggers a new filing obligation.
Review the O*NET profile before interviews
O*NET lists the core tasks and knowledge areas for Recruitment Administrator roles. Cross-referencing that profile with the job description helps you articulate how the position requires specialized knowledge, which matters when USCIS evaluates whether the role qualifies as a specialty occupation.
Confirm transfer timelines if switching employers
H-1B portability lets you start working for a new employer once the transfer petition is filed with USCIS, without waiting for approval, provided your status is current. Time the job transition so your start date aligns with the petition filing date and your 60-day grace period hasn't lapsed.
H-1B Visa Recruitment Administrator: Frequently Asked Questions
Does a Recruitment Administrator role qualify as an H-1B specialty occupation?
Not automatically. USCIS requires that the position normally require at least a bachelor's degree in a directly related field. Employers who sponsor Recruitment Administrator roles typically structure the position around degree-level functions such as workforce analytics, HRIS administration, or compliance reporting rather than general clerical or scheduling duties. The job description needs to reflect that specialization clearly.
How do I find employers who actively sponsor H-1B visas for HR and recruitment roles?
Start with Migrate Mate, which lists employers with verified H-1B sponsorship history searchable by role and location. You can also check the OFLC public disclosure data to identify companies that have filed certified LCAs under HR-related SOC codes. Prioritizing employers with recent filings in this occupation category reduces the risk of applying to companies unfamiliar with the process.
How long does H-1B status last for a Recruitment Administrator?
H-1B status is initially granted for up to three years and can be extended for an additional three years, reaching a six-year maximum. Extensions beyond six years are possible only if a PERM labor certification or I-140 immigrant petition has been filed and meets specific timing thresholds under AC21 provisions.
What happens to my H-1B if I move to a different office location with the same employer?
Each worksite where you perform H-1B work must be covered by its own certified LCA. If your employer moves you to a new office location that wasn't listed on the original LCA, they must file a new LCA with DOL before you begin working at that site. Short-term placements have different rules, so confirm the specifics with your employer's HR or immigration team.
Can I transfer my H-1B to a new employer mid-status if I find a better Recruitment Administrator role?
Yes. Under H-1B portability rules, you can begin working for the new employer as soon as your transfer petition is filed with USCIS, without waiting for approval, as long as your current status is lawful and unexpired. The new employer must file a new I-129 petition and a certified LCA reflecting the new role, duties, and worksite before your start date.