H-1B Visa Administrative Officer Jobs
Administrative Officer jobs with H-1B visa sponsorship sit at an important intersection: the role often requires a bachelor's degree in business administration, public administration, or a related field to qualify as a specialty occupation. Employers filing an LCA with DOL must certify a prevailing wage for each worksite, and your petition covers up to three years, extendable to six.
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Title: Administrative Officer
Position Number: 0097754T
Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIO
Location: UH at Manoa
Date Posted: 11/09/26
Closing Date: 11/30/26
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Continuation subject to availability of funds, satisfactory performance, and program needs.
Duties and Responsibilities
1. *Coordinates day-to-day pre-award and post-award grants administration for assigned Principal Investigators and extramural projects.
2. *Guides and assist faculty and staff in budget development and document submission through myGRANT ensuring that proposed budget conform to applicable rules, regulations, policies, and procedures.
3. *Reviews all grant proposals, budgets and justifications to ensure compliance with funding and oversight agency rules and regulations; approves if appropriate.
4. *Monitors routine project financial operations, expenditure controls, and baseline budget tracking for assigned extramural grants.
5. *Reviews and approves procurement, personnel, travel, and disbursement transactions for allowability, allocability, reasonableness, and availability of funds using UH Systems (example: KFS and RCUH).
6. *Monitors account end dates, unexpended balances and encumbrances, coordinates account extensions, closeouts, and corrective entries.
7. *Applies federal, state, university, and sponsored agreement terms and guidelines to daily financial operations.
8. *Exercises fiscal signing authority up to $10,000 for standard operational purchases.
9. *Provides accurate and timely monthly budget projection reports of account status to assigned principal investigators.
10. *Prepares budget and expenditure statement for principal investigator regularly and reviews monthly expenditure reports to more efficiently administer the grant and avoid potential deficit situations.
11. *Monitors account end dates, and account balances. Works with assigned principal investigator to take appropriate action to terminate or extend accounts.
12. *Reviews and approves personnel appointment forms ensuring compliance with granting guidelines as well as University policies.
13. *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries.
14. *Researches and applies standard terms and conditions of sponsored agreements to ensure compliance.
15. *Serves as a point of contact for PIs and staff regarding standard administrative, procurement, and fiscal procedures.
16. *Prepares non-recurring reports, summaries, and routine correspondence for internal review.
17. *Recommends operational improvements to internal procedures to improve efficiency.
18. *Participates on special committees or workgroups to assist with unit financial planning and reporting.
19. Performs other duties as assigned.
- Denotes essential functions
Minimum Qualifications
1. Possession of a baccalaureate degree in Business, Accounting, Finance or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal and/or contracts/grants administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of fiscal and/or contracts/grants administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and/or contracts/grants administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to analyze, interpret, & use sound logic & judgment when applying administrative policies and procedures.
10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
11. Knowledge of accepted governmental accounting principles, techniques and fund accounting systems.
12. Knowledge of the principles and practices of federal and state fund administration.
13. Ability to analyze financial statements and statistical reports, discern trends, and apply analytical techniques.
14. Familiarity with spreadsheet and word processing applications such as Microsoft Excel and Word.
Desirable Qualifications
1. Familiarity with the UH and RCUH accounting, procurement, and personnel systems.
2. Knowledge of administrative practices of the University and/or other institutions of higher education.
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Applicants must submit the following: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) names and contact information of 3 professional references; and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire. Please do not include any self-identifying photos. Diplomas will not be accepted. All requested documents/information will become the property of the University.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Failure to submit all required documents and reference information shall deem an application to be incomplete. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Edwin Payuan; 808-236-7404; epayuan@hawaii.edu
Please refer to "Admin Officer Pos 0097754T" when making inquiries.
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Description
Title: Administrative Officer
Position Number: 0097754T
Hiring Unit: RES & DEAN OF GRAD DIV, SCH O&ES&T, HAW INST OF MAR BIO
Location: UH at Manoa
Date Posted: 11/09/26
Closing Date: 11/30/26
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: Continuation subject to availability of funds, satisfactory performance, and program needs.
Duties and Responsibilities
1. *Coordinates day-to-day pre-award and post-award grants administration for assigned Principal Investigators and extramural projects.
2. *Guides and assist faculty and staff in budget development and document submission through myGRANT ensuring that proposed budget conform to applicable rules, regulations, policies, and procedures.
3. *Reviews all grant proposals, budgets and justifications to ensure compliance with funding and oversight agency rules and regulations; approves if appropriate.
4. *Monitors routine project financial operations, expenditure controls, and baseline budget tracking for assigned extramural grants.
5. *Reviews and approves procurement, personnel, travel, and disbursement transactions for allowability, allocability, reasonableness, and availability of funds using UH Systems (example: KFS and RCUH).
6. *Monitors account end dates, unexpended balances and encumbrances, coordinates account extensions, closeouts, and corrective entries.
7. *Applies federal, state, university, and sponsored agreement terms and guidelines to daily financial operations.
8. *Exercises fiscal signing authority up to $10,000 for standard operational purchases.
9. *Provides accurate and timely monthly budget projection reports of account status to assigned principal investigators.
10. *Prepares budget and expenditure statement for principal investigator regularly and reviews monthly expenditure reports to more efficiently administer the grant and avoid potential deficit situations.
11. *Monitors account end dates, and account balances. Works with assigned principal investigator to take appropriate action to terminate or extend accounts.
12. *Reviews and approves personnel appointment forms ensuring compliance with granting guidelines as well as University policies.
13. *Ensures proper recording of expenditures and encumbrances. Initiates corrective action for erroneous entries.
14. *Researches and applies standard terms and conditions of sponsored agreements to ensure compliance.
15. *Serves as a point of contact for PIs and staff regarding standard administrative, procurement, and fiscal procedures.
16. *Prepares non-recurring reports, summaries, and routine correspondence for internal review.
17. *Recommends operational improvements to internal procedures to improve efficiency.
18. *Participates on special committees or workgroups to assist with unit financial planning and reporting.
19. Performs other duties as assigned.
- Denotes essential functions
Minimum Qualifications
1. Possession of a baccalaureate degree in Business, Accounting, Finance or related field and 3 year(s) of progressively responsible professional experience with responsibilities for fiscal and/or contracts/grants administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of fiscal and/or contracts/grants administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal and/or contracts/grants administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Demonstrated ability to analyze, interpret, & use sound logic & judgment when applying administrative policies and procedures.
10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
11. Knowledge of accepted governmental accounting principles, techniques and fund accounting systems.
12. Knowledge of the principles and practices of federal and state fund administration.
13. Ability to analyze financial statements and statistical reports, discern trends, and apply analytical techniques.
14. Familiarity with spreadsheet and word processing applications such as Microsoft Excel and Word.
Desirable Qualifications
1. Familiarity with the UH and RCUH accounting, procurement, and personnel systems.
2. Knowledge of administrative practices of the University and/or other institutions of higher education.
To Apply:
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Applicants must submit the following: (1) cover letter indicating how you satisfy the minimum and desirable qualifications; (2) resume; (3) names and contact information of 3 professional references; and (4) copies of transcripts with confidential identifiable information (i.e. social security number, birth date, etc.) redacted are acceptable, but official transcripts will be required at the time of hire. Please do not include any self-identifying photos. Diplomas will not be accepted. All requested documents/information will become the property of the University.
Note: Complete applications and required document attachments must be submitted before close of vacancy. Failure to submit all required documents and reference information shall deem an application to be incomplete. Incomplete applications will not be reviewed by the hiring committee.
Inquiries: Edwin Payuan; 808-236-7404; epayuan@hawaii.edu
Please refer to "Admin Officer Pos 0097754T" when making inquiries.
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
See all 40+ H-1B Visa Administrative Officer Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Administrative Officer Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Administrative Officer
Align your degree to DOL occupation codes
Administrative Officer roles fall under SOC code 11-1021 or 43-6011 depending on duties. Pull the O*NET profile for your target code and confirm your degree field maps directly to the listed knowledge requirements before applying.
Request a degree-to-duties breakdown from HR
Before accepting an offer, ask your employer to confirm in writing that the position requires a specific bachelor's degree. USCIS scrutinizes Administrative Officer petitions where duties could be performed without a degree, so documenting this early prevents RFEs later.
Search Migrate Mate for verified H-1B sponsors
Administrative Officer sponsorship is uneven across industries. Use Migrate Mate to identify employers with verified LCA filing history for administrative roles, so you're targeting companies that have already navigated the specialty-occupation question for this job title.
Verify worksite LCA coverage before relocating
Each office location requires its own certified LCA. If your employer has multiple sites or expects hybrid work across states, confirm a separate LCA is filed with DOL for every worksite before you begin working there, not after.
Prioritize cap-exempt institutions in your search
Universities, nonprofit research organizations, and government-related entities are exempt from the annual H-1B cap. Administrative Officers at these institutions can be sponsored year-round without competing in the selection process, which has changed its rules recently.
File premium processing if your start date is firm
If your offer has a fixed start date, ask your employer to file premium processing with USCIS to get a decision within 15 business days. Standard processing for Administrative Officer petitions can run several months, creating gaps between your offer date and authorized start.
H-1B Visa Administrative Officer: Frequently Asked Questions
Does an Administrative Officer role qualify as an H-1B specialty occupation?
Not automatically. The role qualifies only when the employer structures it to require a specific bachelor's degree in business administration, public administration, or a directly related field, and the actual day-to-day duties reflect that level of specialized knowledge. Employers who frame the position around generalist coordination duties rather than degree-level analysis face higher USCIS scrutiny and are more likely to receive a Request for Evidence.
Which industries most commonly sponsor H-1B visas for Administrative Officers?
Universities, hospital systems, government contractors, and large professional services firms are the most consistent sponsors because their Administrative Officer roles are structured around compliance, regulatory reporting, or program management duties that justify a degree requirement. You can browse employers with verified LCA filing history for administrative roles directly on Migrate Mate, filtered by industry and location.
How long does H-1B status last for an Administrative Officer position?
USCIS grants H-1B status for up to three years on the initial petition. Your employer can file an extension for an additional three years, bringing the standard maximum to six years. After six years, continued H-1B status beyond that limit generally requires an approved immigrant visa petition or a pending green card application that meets specific filing-date thresholds.
What wage does the employer need to pay an H-1B Administrative Officer?
The employer must pay whichever is higher: the prevailing wage for the SOC code and geographic area as determined by DOL, or the actual wage paid to comparable employees at the same worksite. The employer certifies this commitment in the LCA before filing the I-129 petition with USCIS. You can look up prevailing wage levels for your target location using the OFLC Wage Search tool.
Can my employer transfer my H-1B to a different office location?
Yes, but each worksite requires its own certified LCA filed with DOL before you begin working there. If your employer wants to move you to a new office, branch, or project site in a different metropolitan statistical area, they must file a new LCA for that location first. Working at an unlisted worksite without a certified LCA is a compliance violation that puts both you and your employer at risk.