H-1B Visa Onboarding Coordinator Jobs
Onboarding Coordinator jobs span HR, operations, and employee experience, roles that typically require a bachelor's degree in human resources, business administration, or a related field, making them eligible for H-1B visa specialty occupation classification. Employers filing H-1B petitions for this role must certify a Labor Condition Application with DOL before USCIS can approve your petition.
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Get Access To All JobsONBOARDING COORDINATOR
HR Assistant | Craft Processor | HR Coordinator | Onboarding | Pre-Employment Processing | Applicant Tracking | I-9 & E-Verify
WHO WE ARE
For over 35 years, ISC has delivered safe, high-quality engineering, construction, and maintenance solutions across a wide range of industries and complex work environments. We are Powered by People, and our people are the foundation of everything we accomplish. At ISC, Associates have opportunities to build their skills, take on meaningful challenges, and grow their careers while contributing to work they can be proud of.
THE POSITION
ISC is seeking a dependable, detail-oriented Human Resources Assistant / Craft Processor to support the hiring, pre-employment, onboarding, and administrative processes for our craft workforce.
This position plays an important role in helping candidates and new Associates move efficiently through the employment process. Responsibilities include applicant assistance, Applicant Tracking System support, pre-employment processing, I-9 and E-Verify documentation, DISA-related processes, background screening coordination, safety council scheduling, HR documentation, and records management.
The ideal candidate is highly organized, service-oriented, comfortable handling confidential information, and capable of managing multiple candidates and administrative priorities in a fast-paced environment.
WHY JOIN ISC?
- Comprehensive benefits package
- Opportunity to develop hands-on Human Resources and workforce onboarding experience
- Exposure to recruiting, onboarding, compliance, and craft workforce operations
- Opportunity to support candidates and Associates throughout the hiring process
- Career growth and professional-development opportunities
- Collaborative, people-focused work environment
- Opportunity to work with experienced Human Resources and operations professionals
WHAT YOU'LL DO
Applicant & Associate Support
- Serve as a professional and welcoming point of contact for applicants, candidates, Associates, and visitors interacting with Human Resources.
- Respond to employment inquiries, questions, and requests in a professional and helpful manner.
- Assist applicants with completing online employment applications and required hiring documentation.
- Provide guidance to candidates as they progress through applicable pre-employment and onboarding requirements.
- Maintain professional and responsive communication to help create a positive candidate and Associate experience.
Craft Processing & Pre-Employment Coordination
- Support the processing of craft candidates from application through completion of applicable pre-employment requirements.
- Assist with reviewing and tracking candidates within the Applicant Tracking System (ATS).
- Coordinate applicable background checks, medical screenings, safety council requirements, and other pre-employment activities.
- Schedule required safety council courses, renewals, and other applicable project-related requirements.
- Support applicable DISA-related processes and documentation.
- Monitor outstanding candidate requirements and communicate with candidates regarding documentation or actions needed to complete the hiring process.
- Coordinate with Human Resources and other appropriate stakeholders to support timely candidate processing and onboarding.
- Assist with preparation and processing of required employment documentation.
I-9, E-Verify & Employment Documentation
- Support completion and processing of Form I-9 and E-Verify requirements in accordance with established procedures.
- Review applicable employment documentation for completeness and accuracy.
- Maintain accurate and organized candidate and Associate records.
- Assist with identifying and resolving incomplete or outstanding hiring documentation.
- Protect confidential applicant and Associate information throughout the employment process.
HR Administration & Records
- Process HR documentation accurately and efficiently.
- Perform data entry, document scanning, filing, and electronic records management.
- Maintain accurate information within applicable HR and recruiting systems.
- Organize documentation so required employment and onboarding records are readily accessible.
- Support general Human Resources administrative activities as needed.
- Maintain appropriate confidentiality and discretion when handling sensitive applicant and Associate information.
WHAT WE'RE LOOKING FOR
- Previous Human Resources, craft processing, onboarding, recruiting coordination, or administrative support experience is preferred.
- Human Resources education, training, or a related degree is preferred.
- Experience supporting pre-employment processing, onboarding, I-9, E-Verify, background screening, or Applicant Tracking System processes is preferred.
- Familiarity with DISA processes is preferred.
- English/Spanish bilingual proficiency is preferred.
- Proficiency with Microsoft Office, including Outlook, Excel, and Word.
- Strong verbal and written communication skills.
- Excellent organizational and time-management skills with strong attention to detail.
- Ability to manage multiple candidates, tasks, deadlines, and changing priorities.
- Ability to work effectively in a fast-paced, high-volume environment.
- Ability to work independently while contributing effectively as part of a Human Resources team.
- Strong sense of urgency, initiative, accuracy, and follow-through.
- High standards of integrity, professionalism, confidentiality, and dependable service.
- Dependable attendance and punctuality.
- Willingness to learn new systems, processes, and Human Resources practices.
- Ability to work additional hours when business needs require.
PREFERRED EXPERIENCE
- Previous experience supporting the hiring or onboarding of craft, skilled trades, construction, maintenance, or project-based employees.
- Experience working with an Applicant Tracking System or Human Resources Information System.
- Experience coordinating high-volume pre-employment or onboarding activities.
- Familiarity with construction workforce requirements, safety council coordination, and pre-employment processing.
- Spanish/English bilingual communication skills.
EMPLOYMENT REQUIREMENTS
- Ability to pass applicable post-offer, pre-employment drug/alcohol testing and background checks.
- Ability to satisfy applicable employment requirements associated with the position.
OTHER INFORMATION
EQUAL EMPLOYMENT OPPORTUNITY
ISC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
RECRUITING INTEGRITY
ISC evaluates and hires applicants for employment based exclusively upon the applicant's merit. No applicant will ever be required to pay money or any other form of compensation to an ISC employee in order to be hired by or considered for employment with ISC.
ADDITIONAL INFORMATION
This announcement is not intended to be a complete listing of all similar, miscellaneous, or incidental duties that may be required from day to day. ISC utilizes the multi-skill concept and expects all Associates to perform other job requirements as needed.
ONBOARDING COORDINATOR
HR Assistant | Craft Processor | HR Coordinator | Onboarding | Pre-Employment Processing | Applicant Tracking | I-9 & E-Verify
WHO WE ARE
For over 35 years, ISC has delivered safe, high-quality engineering, construction, and maintenance solutions across a wide range of industries and complex work environments. We are Powered by People, and our people are the foundation of everything we accomplish. At ISC, Associates have opportunities to build their skills, take on meaningful challenges, and grow their careers while contributing to work they can be proud of.
THE POSITION
ISC is seeking a dependable, detail-oriented Human Resources Assistant / Craft Processor to support the hiring, pre-employment, onboarding, and administrative processes for our craft workforce.
This position plays an important role in helping candidates and new Associates move efficiently through the employment process. Responsibilities include applicant assistance, Applicant Tracking System support, pre-employment processing, I-9 and E-Verify documentation, DISA-related processes, background screening coordination, safety council scheduling, HR documentation, and records management.
The ideal candidate is highly organized, service-oriented, comfortable handling confidential information, and capable of managing multiple candidates and administrative priorities in a fast-paced environment.
WHY JOIN ISC?
- Comprehensive benefits package
- Opportunity to develop hands-on Human Resources and workforce onboarding experience
- Exposure to recruiting, onboarding, compliance, and craft workforce operations
- Opportunity to support candidates and Associates throughout the hiring process
- Career growth and professional-development opportunities
- Collaborative, people-focused work environment
- Opportunity to work with experienced Human Resources and operations professionals
WHAT YOU'LL DO
Applicant & Associate Support
- Serve as a professional and welcoming point of contact for applicants, candidates, Associates, and visitors interacting with Human Resources.
- Respond to employment inquiries, questions, and requests in a professional and helpful manner.
- Assist applicants with completing online employment applications and required hiring documentation.
- Provide guidance to candidates as they progress through applicable pre-employment and onboarding requirements.
- Maintain professional and responsive communication to help create a positive candidate and Associate experience.
Craft Processing & Pre-Employment Coordination
- Support the processing of craft candidates from application through completion of applicable pre-employment requirements.
- Assist with reviewing and tracking candidates within the Applicant Tracking System (ATS).
- Coordinate applicable background checks, medical screenings, safety council requirements, and other pre-employment activities.
- Schedule required safety council courses, renewals, and other applicable project-related requirements.
- Support applicable DISA-related processes and documentation.
- Monitor outstanding candidate requirements and communicate with candidates regarding documentation or actions needed to complete the hiring process.
- Coordinate with Human Resources and other appropriate stakeholders to support timely candidate processing and onboarding.
- Assist with preparation and processing of required employment documentation.
I-9, E-Verify & Employment Documentation
- Support completion and processing of Form I-9 and E-Verify requirements in accordance with established procedures.
- Review applicable employment documentation for completeness and accuracy.
- Maintain accurate and organized candidate and Associate records.
- Assist with identifying and resolving incomplete or outstanding hiring documentation.
- Protect confidential applicant and Associate information throughout the employment process.
HR Administration & Records
- Process HR documentation accurately and efficiently.
- Perform data entry, document scanning, filing, and electronic records management.
- Maintain accurate information within applicable HR and recruiting systems.
- Organize documentation so required employment and onboarding records are readily accessible.
- Support general Human Resources administrative activities as needed.
- Maintain appropriate confidentiality and discretion when handling sensitive applicant and Associate information.
WHAT WE'RE LOOKING FOR
- Previous Human Resources, craft processing, onboarding, recruiting coordination, or administrative support experience is preferred.
- Human Resources education, training, or a related degree is preferred.
- Experience supporting pre-employment processing, onboarding, I-9, E-Verify, background screening, or Applicant Tracking System processes is preferred.
- Familiarity with DISA processes is preferred.
- English/Spanish bilingual proficiency is preferred.
- Proficiency with Microsoft Office, including Outlook, Excel, and Word.
- Strong verbal and written communication skills.
- Excellent organizational and time-management skills with strong attention to detail.
- Ability to manage multiple candidates, tasks, deadlines, and changing priorities.
- Ability to work effectively in a fast-paced, high-volume environment.
- Ability to work independently while contributing effectively as part of a Human Resources team.
- Strong sense of urgency, initiative, accuracy, and follow-through.
- High standards of integrity, professionalism, confidentiality, and dependable service.
- Dependable attendance and punctuality.
- Willingness to learn new systems, processes, and Human Resources practices.
- Ability to work additional hours when business needs require.
PREFERRED EXPERIENCE
- Previous experience supporting the hiring or onboarding of craft, skilled trades, construction, maintenance, or project-based employees.
- Experience working with an Applicant Tracking System or Human Resources Information System.
- Experience coordinating high-volume pre-employment or onboarding activities.
- Familiarity with construction workforce requirements, safety council coordination, and pre-employment processing.
- Spanish/English bilingual communication skills.
EMPLOYMENT REQUIREMENTS
- Ability to pass applicable post-offer, pre-employment drug/alcohol testing and background checks.
- Ability to satisfy applicable employment requirements associated with the position.
OTHER INFORMATION
EQUAL EMPLOYMENT OPPORTUNITY
ISC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
RECRUITING INTEGRITY
ISC evaluates and hires applicants for employment based exclusively upon the applicant's merit. No applicant will ever be required to pay money or any other form of compensation to an ISC employee in order to be hired by or considered for employment with ISC.
ADDITIONAL INFORMATION
This announcement is not intended to be a complete listing of all similar, miscellaneous, or incidental duties that may be required from day to day. ISC utilizes the multi-skill concept and expects all Associates to perform other job requirements as needed.
See all H-1B Visa Onboarding Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Onboarding Coordinator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Onboarding Coordinator
Frame your degree for specialty occupation
Pull your official transcripts and map your coursework directly to HR theory, organizational behavior, or workforce development. USCIS scrutinizes whether your degree field connects specifically to onboarding and talent management duties, not just general business.
Search LCA filings for active sponsors
Use the OFLC Wage Search to find employers who have recently certified LCAs for HR Specialist or Training and Development Specialist roles. Those filings signal an active H-1B sponsorship practice for the duty set closest to onboarding coordination.
Target companies with dedicated onboarding programs
Large enterprises in tech, healthcare, and financial services typically run structured new-hire onboarding that justifies a dedicated coordinator role. Migrate Mate surfaces verified H-1B sponsors by industry and role, so you can focus your applications on employers already filing for comparable positions.
Verify worksite coverage before accepting an offer
If the role requires supporting employees across multiple office locations, each worksite needs its own certified LCA. Confirm with the employer before your offer letter is finalized that their filing plan covers every location where you will perform work.
Get the job description written to degree-level duties
Ask HR to document that the role requires applying HR theory, designing onboarding curricula, or managing compliance programs, not just scheduling orientation logistics. USCIS uses the job description to determine whether the position qualifies as a specialty occupation.
Align your start date with the H-1B cap timeline
H-1B cap selection rules have changed recently, so confirm the current registration window with USCIS before your employer submits. Plan your offer acceptance to give the employer enough lead time to file before the annual registration period opens.
H-1B Visa Onboarding Coordinator: Frequently Asked Questions
Does an Onboarding Coordinator role qualify as an H-1B specialty occupation?
It can, but the job description has to do real work. USCIS requires the position to normally require at least a bachelor's degree in a directly related field such as human resources, organizational psychology, or business administration. A role structured around administrative scheduling or clerical tasks won't qualify. When the employer frames the position around HR theory, compliance program management, or workforce integration strategy, specialty occupation status is supportable.
Which employers sponsor H-1B visas for Onboarding Coordinator roles?
Sponsors tend to be large enterprises in technology, healthcare systems, financial services, and professional services firms where onboarding is a formal, structured function tied to retention strategy. You can browse verified H-1B sponsors for HR and training roles on Migrate Mate, which shows employers with confirmed LCA filing history for positions in this category.
What LCA wage level should an Onboarding Coordinator expect?
DOL assigns wage levels based on experience, complexity, and supervisory responsibility. Entry-level coordinators typically fall at Level I or II, while senior roles managing cross-functional onboarding programs or direct reports may warrant Level III. Use the OFLC Wage Search to look up prevailing wages by SOC code and work location before evaluating any offer, since the LCA must certify a wage at or above the applicable prevailing rate.
What happens to my H-1B status if my employer restructures the onboarding team?
If your job duties change materially, your employer may need to file an amended H-1B petition with USCIS before you take on the new responsibilities. A title change alone may not trigger an amendment, but a shift from degree-required work to primarily administrative tasks could affect specialty occupation classification and therefore your status. Confirm any restructuring in writing with your employer's immigration counsel before it takes effect.
Can I transfer my H-1B to a new employer mid-year as an Onboarding Coordinator?
Yes. H-1B portability lets you start working for a new sponsor as soon as that employer files a transfer petition with USCIS, without waiting for approval, provided you are currently in valid H-1B status. The new employer must file a fresh LCA certified for your worksite and wage rate. Your total authorized period under the transferred petition counts against your original six-year cap, so check how much time remains before accepting.