H-1B Visa Payroll and Benefits Specialist Jobs
Payroll and Benefits Specialist roles qualify as H-1B visa specialty occupations when structured around degree-level work in human resources, accounting, or business administration. Employers file a Labor Condition Application with DOL and an I-129 petition with USCIS, sponsoring you for up to three years with extensions to six.
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Get Access To All JobsPosition Summary
The Senior Payroll & Benefits Specialist manages accurate, timely payroll processing and benefits administration, including U.S. multi-state payroll compliance, international payroll coordination, and Employer of Record (EOR) payroll setup and execution. As a member of the People Operations team, this role also supports payroll reporting, audits, leave administration, employee onboarding and offboarding, and other departmental projects.
Key Responsibilities
- Manage end-to-end U.S. multi-state payroll, including payroll changes, deductions, reconciliations, and coordination of federal, state, and local tax compliance.
- Coordinate international payrolls with local providers, ensuring accurate inputs, timely processing, and resolution of payroll issues.
- Set up and execute payroll through EOR partners, including employee setup, payroll approvals, funding coordination, and ongoing reconciliation.
- Administer employee benefits, including enrollments, qualifying life events, terminations, open enrollment, and payroll deductions.
- Prepare and reconcile payroll reports; partner with Finance on payroll journal entries, accruals, and related reporting.
- Support 401(k), workers’ compensation, and other payroll and benefits audits by preparing records, reconciling data, responding to requests, and resolving discrepancies.
- Coordinate leave-of-absence administration with third-party administrators (TPAs), including applications, supporting documentation, payroll and benefits adjustments, employee communications, and applicable compliance requirements.
- Support workers’ compensation administration, including applications, payroll reporting, coordination with carriers and TPAs, and related compliance documentation.
- Support onboarding and offboarding, including HRIS updates, benefits communications, and final-pay coordination.
- Maintain accurate, confidential employee records; respond to payroll and benefits inquiries; and support compliance activities, process improvements, and other People Operations projects.
Qualifications
- 5+ years of payroll and benefits administration experience, including hands-on U.S. multi-state payroll compliance.
- Experience coordinating international payrolls and implementing and processing payroll through EOR providers.
- Experience with payroll reporting, 401(k) and workers’ compensation audit support, and leave-of-absence coordination with TPAs.
- Strong payroll/HRIS systems proficiency, Excel skills, attention to detail, and ability to manage sensitive information.
- Strong communication, organizational, and problem-solving skills.
Physical and Environmental Considerations:
- Must be able to sit/stand for long periods of time.
- Required use of standard office equipment including laptop, phone, copier, etc.
- Typical office environment.
- Must be able to walk through the factory environment safely.
The hiring range represents what Mevion Medical Systems, Inc. reasonably expects to pay for this position at the time of posting. The actual salary offered will depend on the selected candidate’s qualifications, experience, skills, and other job-related factors.
Position Summary
The Senior Payroll & Benefits Specialist manages accurate, timely payroll processing and benefits administration, including U.S. multi-state payroll compliance, international payroll coordination, and Employer of Record (EOR) payroll setup and execution. As a member of the People Operations team, this role also supports payroll reporting, audits, leave administration, employee onboarding and offboarding, and other departmental projects.
Key Responsibilities
- Manage end-to-end U.S. multi-state payroll, including payroll changes, deductions, reconciliations, and coordination of federal, state, and local tax compliance.
- Coordinate international payrolls with local providers, ensuring accurate inputs, timely processing, and resolution of payroll issues.
- Set up and execute payroll through EOR partners, including employee setup, payroll approvals, funding coordination, and ongoing reconciliation.
- Administer employee benefits, including enrollments, qualifying life events, terminations, open enrollment, and payroll deductions.
- Prepare and reconcile payroll reports; partner with Finance on payroll journal entries, accruals, and related reporting.
- Support 401(k), workers’ compensation, and other payroll and benefits audits by preparing records, reconciling data, responding to requests, and resolving discrepancies.
- Coordinate leave-of-absence administration with third-party administrators (TPAs), including applications, supporting documentation, payroll and benefits adjustments, employee communications, and applicable compliance requirements.
- Support workers’ compensation administration, including applications, payroll reporting, coordination with carriers and TPAs, and related compliance documentation.
- Support onboarding and offboarding, including HRIS updates, benefits communications, and final-pay coordination.
- Maintain accurate, confidential employee records; respond to payroll and benefits inquiries; and support compliance activities, process improvements, and other People Operations projects.
Qualifications
- 5+ years of payroll and benefits administration experience, including hands-on U.S. multi-state payroll compliance.
- Experience coordinating international payrolls and implementing and processing payroll through EOR providers.
- Experience with payroll reporting, 401(k) and workers’ compensation audit support, and leave-of-absence coordination with TPAs.
- Strong payroll/HRIS systems proficiency, Excel skills, attention to detail, and ability to manage sensitive information.
- Strong communication, organizational, and problem-solving skills.
Physical and Environmental Considerations:
- Must be able to sit/stand for long periods of time.
- Required use of standard office equipment including laptop, phone, copier, etc.
- Typical office environment.
- Must be able to walk through the factory environment safely.
The hiring range represents what Mevion Medical Systems, Inc. reasonably expects to pay for this position at the time of posting. The actual salary offered will depend on the selected candidate’s qualifications, experience, skills, and other job-related factors.
See all H-1B Visa Payroll and Benefits Specialist Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Payroll and Benefits Specialist
Align your degree to the role
H-1B eligibility hinges on your degree field matching the job duties. A bachelor's in human resources, accounting, or business administration maps cleanly to payroll and benefits work. Pull the O*NET profile for this occupation and cross-check your transcript before applying.
Verify prevailing wage before negotiating
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your worksite ZIP code. Run the OFLC Wage Search for SOC code 13-1141 at your target city so you're negotiating from an informed position, not guessing.
Target employers with multi-state payroll operations
Companies running payroll across multiple states routinely sponsor H-1B holders for this role because the compliance complexity justifies a credentialed specialist. Each worksite requires its own certified LCA, so employers already familiar with that process move faster through sponsorship.
Search Migrate Mate for verified sponsoring employers
Identifying which employers actually file H-1B petitions for payroll and benefits roles saves weeks of guesswork. Migrate Mate lists employers with verified LCA sponsorship history, searchable by role and location, so you're applying where sponsorship is already established practice.
Get your credentials evaluation done early
If your degree is from outside the U.S., a credential evaluation from a NACES-member organization is required before USCIS reviews your petition. Order it at the same time you start your job search, not after you have an offer, to avoid delaying your I-129 filing.
Clarify HRIS and benefits administration duties in your offer letter
An offer letter that describes generic payroll processing weakens your specialty occupation argument. Ask your employer to specify degree-level duties, such as benefits plan design, ACA compliance analysis, or HRIS configuration, in the job description attached to the LCA and I-129 petition.
H-1B Visa Payroll and Benefits Specialist: Frequently Asked Questions
Does a Payroll and Benefits Specialist role qualify as an H-1B specialty occupation?
Yes, when the position requires at least a bachelor's degree in human resources, accounting, business administration, or a closely related field. Roles centered on benefits plan design, regulatory compliance, or HRIS administration typically meet the specialty occupation standard. If the employer structures the job around routine data entry or clerical tasks without degree-level analysis, USCIS may push back with a Request for Evidence.
Which employers sponsor H-1B visas for Payroll and Benefits Specialists?
Large employers with complex, multi-state payroll operations, professional employer organizations, and companies in heavily regulated industries like financial services and healthcare are most likely to sponsor. These organizations need credentialed specialists who can manage ACA reporting, ERISA compliance, and benefits audits. Migrate Mate lists employers with verified H-1B LCA filing history for this occupation, so you can focus your search on proven sponsors.
What documents does my employer need to file my H-1B petition?
Your employer files a Labor Condition Application with DOL, which certifies the offered wage meets the prevailing wage for your worksite. After LCA certification, they file Form I-129 with USCIS along with supporting evidence of your specialty occupation, your degree, and the employer's ability to pay. If your degree is foreign, a credential evaluation is also required. Each worksite location requires its own certified LCA.
How long does H-1B status last for this role, and can it be extended?
H-1B status is initially granted for up to three years and can be extended to a maximum of six years. Extensions beyond six years are possible only if you have an approved immigrant visa petition or a pending PERM application that has been on file for at least 365 days. Extensions are employer-specific, so changing jobs requires your new employer to file a new H-1B petition before you start work.
Can I transfer my H-1B to a new employer mid-status?
Yes, H-1B portability under AC21 lets you start working for a new employer once they file a non-frivolous I-129 transfer petition, without waiting for USCIS approval. The new employer must file their own LCA for your worksite and confirm the role still qualifies as a specialty occupation. For payroll and benefits roles, the job description in the new petition should reflect the same degree-level duties that supported your original approval.