H-1B Visa Grants Administrator Jobs
Grants Administrator jobs at H-1B visa sponsoring employers typically require a bachelor's degree in public administration, nonprofit management, finance, or a related field, qualifying the role as a specialty occupation. Sponsoring employers file a certified Labor Condition Application and I-129 petition, covering your status for up to three years with extensions available.
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Get Access To All JobsINTRODUCTION
The Grants Research Administrator – Research Development and Compliance provides comprehensive pre-award and post-award grant administration support, research development assistance, and regulatory coordination to investigators and research teams. This position facilitates competitive funding applications; assists with award setup, financial and administrative monitoring, reporting, and closeout; and supports investigators in preparing, submitting, and maintaining Institutional Animal Care and Use Committee (IACUC) protocols. Working collaboratively with principal investigators, research staff, departmental leadership, sponsored programs offices, and institutional compliance offices, the position helps research teams meet sponsor and institutional requirements throughout the grant and protocol lifecycles.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Grant administration, Pre-Award and Post-Award Support
- Coordinate the preparation, review, and submission of grant applications to federal agencies, foundations, and other funding organizations.
- Assist investigators with application timelines, submission requirements, budget development, supporting documentation, and sponsor-specific guidelines.
- Review proposals for administrative completeness, consistency, and compliance with institutional and sponsor requirements.
- Coordinate with departmental administrators and institutional sponsored programs offices to facilitate timely submissions.
- Track funding opportunities, application deadlines, award status, and reporting requirements.
- Assist with post-award grant management, including award setup and review of award terms, budget and expenditure monitoring, effort and personnel coordination, progress reporting, sponsor communications, and award closeout in collaboration with institutional offices.
- Track project spending, budget balances, commitments, and upcoming reporting deadlines; identify potential discrepancies and communicate issues to the appropriate grant manager or investigator.
- Assist with budget revisions, rebudgeting requests, no-cost extensions, and other post-award administrative actions in accordance with sponsor and institutional requirements.
- Coordinate collection of information for annual and final progress reports, including milestones, personnel updates, and required supporting documents.
Research Development Support
- Identify relevant funding opportunities aligned with investigators’ research interests and departmental priorities.
- Help incoming graduate students and research staff identify opportunities for early-career awards, career development funding, pilot grants, and other mechanisms that support research growth.
- Provide individualized support to research personnel preparing funding applications or regulatory submissions.
- Serve as a resource for investigators navigating grant application processes, research development opportunities, and regulatory requirements.
- Develop templates, guidance documents, checklists, and educational materials to improve grant preparation and protocol submission efficiency.
IACUC Protocol Development and Compliance Support
- Assist investigators with preparing, drafting, organizing, submitting, and revising IACUC protocols, including new submissions, amendments, renewals, and continuing reviews as applicable.
- Provide educational support to researchers regarding protocol preparation, animal welfare principles, and responsible conduct of animal research.
- Assist with aligning animal research protocols with grant applications to ensure consistency between proposed experiments and approved or pending animal use activities.
- Coordinate with investigators, laboratory personnel, veterinarians, and the institutional IACUC office to obtain required protocol information, address administrative feedback, and track submission and approval deadlines.
- Help maintain protocol records and monitor review or expiration dates, ensuring that investigators are informed of upcoming actions and documentation needs.
QUALIFICATIONS
Minimum Qualifications
- Advanced degree in biomedical, biological, health, or related scientific discipline.
- Ability to interpret scientific proposals and communicate effectively with investigators and administrative or compliance personnel.
- Excellent project management skills, including the ability to coordinate multiple deadlines and competing priorities.
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Experience contributing to National Institutes of Health (NIH) or other competitive grant applications.
- Familiarity with pre-award grant administration, institutional sponsored programs processes, and federal funding requirements.
- Knowledge of IACUC protocol development, animal research regulations, and institutional animal care and use policies.
- Experience supporting post-award grant administration, including budget monitoring, sponsor reporting, award modifications, and closeout activities.
- Experience mentoring trainees, educating researchers, or developing scientific training materials.
- Experience with research compliance, investigator support, or research program development.
BENEFITS: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
SALARY RANGE: Commensurate
FLSA Exemption Status: Exempt
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
Restricted Position: Yes
HOURS PER WEEK: 40
EMPLOYMENT TYPE: Staff / University Academic Professional (UAP)
UNIVERSITY JOB TITLE: Research Administrator
CONTACT INFORMATION:
Contact Name: Dr. Kevin Byrd
Contact Email: byrdk6@vcu.edu
LOCATION: 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
INTRODUCTION
The Grants Research Administrator – Research Development and Compliance provides comprehensive pre-award and post-award grant administration support, research development assistance, and regulatory coordination to investigators and research teams. This position facilitates competitive funding applications; assists with award setup, financial and administrative monitoring, reporting, and closeout; and supports investigators in preparing, submitting, and maintaining Institutional Animal Care and Use Committee (IACUC) protocols. Working collaboratively with principal investigators, research staff, departmental leadership, sponsored programs offices, and institutional compliance offices, the position helps research teams meet sponsor and institutional requirements throughout the grant and protocol lifecycles.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Grant administration, Pre-Award and Post-Award Support
- Coordinate the preparation, review, and submission of grant applications to federal agencies, foundations, and other funding organizations.
- Assist investigators with application timelines, submission requirements, budget development, supporting documentation, and sponsor-specific guidelines.
- Review proposals for administrative completeness, consistency, and compliance with institutional and sponsor requirements.
- Coordinate with departmental administrators and institutional sponsored programs offices to facilitate timely submissions.
- Track funding opportunities, application deadlines, award status, and reporting requirements.
- Assist with post-award grant management, including award setup and review of award terms, budget and expenditure monitoring, effort and personnel coordination, progress reporting, sponsor communications, and award closeout in collaboration with institutional offices.
- Track project spending, budget balances, commitments, and upcoming reporting deadlines; identify potential discrepancies and communicate issues to the appropriate grant manager or investigator.
- Assist with budget revisions, rebudgeting requests, no-cost extensions, and other post-award administrative actions in accordance with sponsor and institutional requirements.
- Coordinate collection of information for annual and final progress reports, including milestones, personnel updates, and required supporting documents.
Research Development Support
- Identify relevant funding opportunities aligned with investigators’ research interests and departmental priorities.
- Help incoming graduate students and research staff identify opportunities for early-career awards, career development funding, pilot grants, and other mechanisms that support research growth.
- Provide individualized support to research personnel preparing funding applications or regulatory submissions.
- Serve as a resource for investigators navigating grant application processes, research development opportunities, and regulatory requirements.
- Develop templates, guidance documents, checklists, and educational materials to improve grant preparation and protocol submission efficiency.
IACUC Protocol Development and Compliance Support
- Assist investigators with preparing, drafting, organizing, submitting, and revising IACUC protocols, including new submissions, amendments, renewals, and continuing reviews as applicable.
- Provide educational support to researchers regarding protocol preparation, animal welfare principles, and responsible conduct of animal research.
- Assist with aligning animal research protocols with grant applications to ensure consistency between proposed experiments and approved or pending animal use activities.
- Coordinate with investigators, laboratory personnel, veterinarians, and the institutional IACUC office to obtain required protocol information, address administrative feedback, and track submission and approval deadlines.
- Help maintain protocol records and monitor review or expiration dates, ensuring that investigators are informed of upcoming actions and documentation needs.
QUALIFICATIONS
Minimum Qualifications
- Advanced degree in biomedical, biological, health, or related scientific discipline.
- Ability to interpret scientific proposals and communicate effectively with investigators and administrative or compliance personnel.
- Excellent project management skills, including the ability to coordinate multiple deadlines and competing priorities.
- Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
Preferred Qualifications
- Experience contributing to National Institutes of Health (NIH) or other competitive grant applications.
- Familiarity with pre-award grant administration, institutional sponsored programs processes, and federal funding requirements.
- Knowledge of IACUC protocol development, animal research regulations, and institutional animal care and use policies.
- Experience supporting post-award grant administration, including budget monitoring, sponsor reporting, award modifications, and closeout activities.
- Experience mentoring trainees, educating researchers, or developing scientific training materials.
- Experience with research compliance, investigator support, or research program development.
BENEFITS: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.
SALARY RANGE: Commensurate
FLSA Exemption Status: Exempt
ORP Eligible: No
Flexible Work Arrangement: Fully Onsite
Restricted Position: Yes
HOURS PER WEEK: 40
EMPLOYMENT TYPE: Staff / University Academic Professional (UAP)
UNIVERSITY JOB TITLE: Research Administrator
CONTACT INFORMATION:
Contact Name: Dr. Kevin Byrd
Contact Email: byrdk6@vcu.edu
LOCATION: 907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284
See all H-1B Visa Grants Administrator Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Grants Administrator
Match your degree to the role
Grants Administrator positions qualify as specialty occupations when the employer requires a bachelor's degree in public administration, finance, nonprofit management, or a directly related field. Pull your transcripts and confirm your degree field maps cleanly to the job description before applying.
Verify LCA wage levels before accepting
Your employer must certify a prevailing wage through DOL before filing your H-1B petition. Run the OFLC Wage Search using the correct SOC code for Grants Administrator to confirm the offered wage meets at least Level I prevailing wage requirements in that worksite city.
Target nonprofits and universities for cap-exempt status
Nonprofits affiliated with higher education institutions and government research organizations can file H-1B petitions outside the annual cap. Grants Administrator roles are common at these institutions, so targeting them lets you bypass the cap selection process entirely.
Find sponsors through Migrate Mate
Search Migrate Mate to identify employers with verified H-1B LCA filing history for Grants Administrator roles. Focusing your applications on organizations that have sponsored this specific position before reduces risk and shortens the offer-to-petition timeline significantly.
Prepare a specialty occupation documentation packet
USCIS often issues Requests for Evidence on Grants Administrator petitions questioning whether the role requires a specific degree. Collect job postings from comparable employers, your O*NET occupation profile, and your employer's written justification linking degree requirements to daily grant compliance duties.
Confirm each worksite before your LCA is certified
If you'll work across multiple office locations or grant-funded sites, each worksite needs its own certified LCA. Raise this with your employer before the petition is filed, since adding an unlisted worksite after certification requires a new filing and restarts DOL processing time.
H-1B Visa Grants Administrator: Frequently Asked Questions
Does a Grants Administrator role qualify as an H-1B specialty occupation?
Yes, when the employer requires a bachelor's degree in public administration, nonprofit management, finance, accounting, or a closely related field as a minimum qualification. The role involves regulatory compliance, federal reporting, and budget oversight that justify degree-level requirements. Employers should document this connection clearly in the LCA and I-129 to reduce the risk of a Request for Evidence from USCIS.
Which types of employers sponsor H-1B visas for Grants Administrator positions?
Universities, research hospitals, nonprofit organizations, and government contractors are the most active sponsors for this role, partly because many qualify as cap-exempt H-1B employers. Federal agencies and state health departments also hire Grants Administrators but typically cannot directly sponsor H-1B petitions. Browse Migrate Mate to find employers with verified H-1B filing history specifically for grants management roles.
How long does H-1B status last for a Grants Administrator job?
Initial H-1B status is granted for up to three years and can be extended to a six-year maximum. If your employer begins a PERM labor certification or files an I-140 immigrant petition before your six-year limit, additional extensions beyond six years may be available under AC21 portability rules.
What SOC code should my employer use on the LCA for a Grants Administrator role?
Most Grants Administrator positions are classified under SOC code 11-1021 (General and Operations Managers) or 13-1131 (Fundraisers), depending on primary duties. Grants-focused roles in research institutions sometimes use 25-9099 (Education Workers, All Other). The correct SOC code determines the prevailing wage your employer must certify, so confirming the code with DOL's OFLC Wage Search before filing matters.
Can my employer change my work location after my H-1B is approved?
Not without filing a new certified LCA first. Each worksite requires its own LCA, and your employer must post the LCA notice at any new work location before you begin working there. Moving to a different metropolitan statistical area mid-status without an updated LCA puts your H-1B compliance at risk and can trigger DOL penalties for the employer.