H-1B Visa Registrar Jobs
Registrar roles at universities, hospitals, and courts qualify as H-1B visa specialty occupations when the position requires at least a bachelor's degree in a directly related field. Many academic and healthcare employers have established H-1B sponsorship pipelines, making this one of the more accessible paths for international professionals in records and enrollment management.
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Job Summary
Greets patients and families in person or on the telephone. Obtains demographic, third party payer information, financial information, medical information, and identification to schedule or register the patient for services. Obtains authorization, referrals, and collects payments as required.
Job Specific Duties
* Complies with applicable governmental regulations such as HIPAA (Health Information Portability and Accountability Act of 1996) and EMTALA (Emergency Medical Treatment Active Labor Act).
* Greets patients and families in person or on the telephone displaying excellent customer skills and responds to questions and/or problems. Keeps open lines of communication with patients and families.
* Interviews patients and families to obtain demographic, third party payer information, financial/medical information, identification to schedule, and pre-register or register patient.
* Verifies third party payer information via the web or telephone and seeks appropriate authorization and/or referral for physician and hospital services.
* Documents all activity as appropriate in the collection notes in the computer system.
* Obtains all necessary consents for treatment of patients either in person or verbally. Directs families to waiting area to be called in.
* Verifies patients are accompanied by legal guardian and notifies Risk Management if patient is present with anyone other than legal guardian for any non-emergent visits.
* Notifies patient/family of deductibles, co-payments, outstanding balances, and/or deposits required. Collects all out-of-pocket patient responsibility.
* Communicates with departments or co-workers if any issues and questions arise or to accommodate any special needs for patients.
* Obtains and validates prescription when appropriate.
* Responsible for tracking patients arriving to office and correcting any registration errors made utilizing the QA system.
* Scans all documents in the appropriate folder in the PEDS system.
* Schedules physician or hospital services as appropriate.
* Confirms appointments two days prior to visits.
Qualifications
Minimum Job Requirements
* 1-3 years Customer service experience
Knowledge, Skills, and Abilities
* High school education or equivalent preferred.
* Medical or healthcare office experience preferred.
* Fluent in Spanish preferred.
* Basic proficiency in Microsoft Office including Word, Excel, and Outlook.
* Ability to communicate effectively verbally and in writing.
* Able to accurately enter and interpret data.
* Able to adapt and react calmly under stressful conditions.
* Able to relate cooperatively and constructively with clients and co-workers.
* Able to serve customers with courtesy and respect.
* Able to maintain confidentiality of sensitive information.
* Ability to follow complex written or verbal instructions to solve problems.
* Able to establish necessary relations and interact effectively with internal and external customers.
* Able to take and respond to on-call shift or shifts as assigned on weekdays, weekends, and holidays.
Job:
Customer Service
Department:
NCPS-GENETICS AND METABOLISM-3100-450735
Job Status:
Professional
Description
Job Summary
Greets patients and families in person or on the telephone. Obtains demographic, third party payer information, financial information, medical information, and identification to schedule or register the patient for services. Obtains authorization, referrals, and collects payments as required.
Job Specific Duties
* Complies with applicable governmental regulations such as HIPAA (Health Information Portability and Accountability Act of 1996) and EMTALA (Emergency Medical Treatment Active Labor Act).
* Greets patients and families in person or on the telephone displaying excellent customer skills and responds to questions and/or problems. Keeps open lines of communication with patients and families.
* Interviews patients and families to obtain demographic, third party payer information, financial/medical information, identification to schedule, and pre-register or register patient.
* Verifies third party payer information via the web or telephone and seeks appropriate authorization and/or referral for physician and hospital services.
* Documents all activity as appropriate in the collection notes in the computer system.
* Obtains all necessary consents for treatment of patients either in person or verbally. Directs families to waiting area to be called in.
* Verifies patients are accompanied by legal guardian and notifies Risk Management if patient is present with anyone other than legal guardian for any non-emergent visits.
* Notifies patient/family of deductibles, co-payments, outstanding balances, and/or deposits required. Collects all out-of-pocket patient responsibility.
* Communicates with departments or co-workers if any issues and questions arise or to accommodate any special needs for patients.
* Obtains and validates prescription when appropriate.
* Responsible for tracking patients arriving to office and correcting any registration errors made utilizing the QA system.
* Scans all documents in the appropriate folder in the PEDS system.
* Schedules physician or hospital services as appropriate.
* Confirms appointments two days prior to visits.
Qualifications
Minimum Job Requirements
* 1-3 years Customer service experience
Knowledge, Skills, and Abilities
* High school education or equivalent preferred.
* Medical or healthcare office experience preferred.
* Fluent in Spanish preferred.
* Basic proficiency in Microsoft Office including Word, Excel, and Outlook.
* Ability to communicate effectively verbally and in writing.
* Able to accurately enter and interpret data.
* Able to adapt and react calmly under stressful conditions.
* Able to relate cooperatively and constructively with clients and co-workers.
* Able to serve customers with courtesy and respect.
* Able to maintain confidentiality of sensitive information.
* Ability to follow complex written or verbal instructions to solve problems.
* Able to establish necessary relations and interact effectively with internal and external customers.
* Able to take and respond to on-call shift or shifts as assigned on weekdays, weekends, and holidays.
Job:
Customer Service
Department:
NCPS-GENETICS AND METABOLISM-3100-450735
Job Status:
Professional
See all 124+ H-1B Visa Registrar Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Registrar Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Registrar
Verify your degree supports specialty occupation
USCIS requires your degree field to directly relate to Registrar duties. An education administration, information management, or library science degree strengthens your petition. A general business degree alone may trigger an RFE, so gather transcripts showing relevant coursework before applying.
Target institutions with cap-exempt H-1B status
Universities, teaching hospitals, and nonprofit research organizations are cap-exempt, meaning they can file H-1B petitions year-round without lottery exposure. Registrar openings at these institutions offer a faster, more predictable sponsorship path than corporate employers subject to the annual cap.
Search verified sponsoring employers on Migrate Mate
Filter Registrar listings by employers with confirmed H-1B LCA filing history. Migrate Mate surfaces DOL Labor Condition Application data by occupation code, so you can see which institutions have filed for records and enrollment management roles before you apply.
Request the prevailing wage tier before negotiating
Your offered salary must meet the DOL prevailing wage for your specific Registrar SOC code and work location. Use the OFLC Wage Search to check Level I through Level IV thresholds for your metro area before salary discussions, so you don't accept an offer the employer can't legally certify.
Confirm employer E-Verify enrollment at offer stage
All H-1B employers must be enrolled in E-Verify before USCIS will approve your petition. Ask your hiring contact to confirm enrollment status during the offer process. A non-enrolled employer has to register before filing, which adds time and signals potential inexperience with sponsorship.
File premium processing if your start date is fixed
Registrar roles tied to academic calendars, semester starts, or fiscal-year transitions often have hard start dates. USCIS premium processing guarantees a decision within 15 business days, protecting both you and the employer from standard processing delays that could push your start past the critical window.
H-1B Visa Registrar: Frequently Asked Questions
Does a Registrar role qualify as an H-1B specialty occupation?
Yes, provided the position requires at least a bachelor's degree in a specific related field such as education administration, information management, or healthcare informatics. USCIS evaluates both the job description and the employer's actual hiring practice. If the employer has historically hired Registrars without a degree, that pattern can undermine the specialty occupation argument even if the posted listing requires one.
Which types of employers sponsor H-1B visas for Registrar positions?
Universities and community colleges are the most consistent sponsors because they're cap-exempt and process H-1B petitions regularly through dedicated HR or international office teams. Hospital systems, health information management departments, and government court systems also sponsor Registrar roles. To find employers with verified filing history for this occupation, browse Registrar listings on Migrate Mate, which filters by DOL LCA data.
What SOC code applies to Registrar roles for H-1B purposes?
Most Registrar positions file under SOC 11-9033 (Education Administrators, Postsecondary) for academic settings, or SOC 43-4071 (File Clerks) and SOC 29-2071 (Medical Records Specialists) for hospital and court contexts. The SOC code your employer uses on the LCA determines the prevailing wage level required. Review the O*NET occupation profile for your specific role title to confirm the correct classification before the employer files the LCA.
Can I transfer my H-1B to a new Registrar employer without losing status?
Yes. H-1B portability under AC21 lets you start working for the new employer as soon as they file a transfer petition, as long as your current H-1B has been approved for at least 180 days and you stay in the same or a similar occupational classification. The Registrar SOC code at the new institution must reasonably match your current approved petition for portability to apply cleanly.
How does the H-1B cap affect Registrar job seekers at for-profit employers?
For-profit companies such as private records management firms or corporate healthcare systems are subject to the annual H-1B cap of 65,000 regular slots plus 20,000 for U.S. master's degree holders. Registrations open each spring and selections are random, so there's no guarantee of sponsorship in a given year. If cap exposure is a concern, prioritizing cap-exempt university or nonprofit hospital employers removes lottery risk entirely.