H-1B Visa Executive Assistant Jobs
Executive Assistant roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field, such as business administration or communications. Employers in corporate legal, finance, and tech sectors file LCAs with the DOL before petitioning USCIS, making employer selection the most critical step in your search.
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Amazon Worldwide (WW) Operations Rapid Logistics team (R2L) is looking for an especially talented, customer service obsessed, resourceful and self-motivated Executive Assistant to help support a VP office in the WWOps team.
You will possess a keen sense of urgency and demonstrate the capacity to execute assignments autonomously with sound judgment. Essential qualities include meticulous attention to detail, ability to respond effectively using exceptional writing and editing proficiency, proven experience in event planning and building mechanisms to create efficiency.
This role requires a strong sense of ownership, composure under pressure, customer-centric orientation, and consistent adherence to deadlines. You will have superior organizational and tracking abilities, familiarity with Amazon's internal systems, and agility in rapidly shifting priorities.
Of paramount importance is a high degree of integrity and discretion in managing confidential information, coupled with consummate professionalism when interacting with senior stakeholders both internally and externally.
This role requires five (5) days a week in office.
Key job responsibilities
Responsibilities include but are not limited to:
- Ensure leaders/teams are prepared for meetings with correct attendees, meeting location, room size, security access, if necessary, printed document copies
- Complex calendar management and scheduling of internal and external meetings
- Manage domestic and international travel
- Manage procurement of items for the team and submit expenses in timely manner
- Assist with or organize team and org wide activities (offsites, roundtables, townhalls, happy hours, etc.)
- Track completion of key deliverables; follow up on open items and projects as needed
- Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed
- Work closely with leadership team and other Executive Assistants to provide support to the organization
- Management of team space, including moves and reconfiguration
- Project/program management: Support annual operational planning process, business planning, and performance review cycles.
- Maintain team Wiki pages and shared doc locations
A day in the life
Team Culture
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee led groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
Work/Life Balance
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
Mentorship and Career Growth
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
LOCATION
USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually
DESCRIPTION
Amazon Worldwide (WW) Operations Rapid Logistics team (R2L) is looking for an especially talented, customer service obsessed, resourceful and self-motivated Executive Assistant to help support a VP office in the WWOps team.
You will possess a keen sense of urgency and demonstrate the capacity to execute assignments autonomously with sound judgment. Essential qualities include meticulous attention to detail, ability to respond effectively using exceptional writing and editing proficiency, proven experience in event planning and building mechanisms to create efficiency.
This role requires a strong sense of ownership, composure under pressure, customer-centric orientation, and consistent adherence to deadlines. You will have superior organizational and tracking abilities, familiarity with Amazon's internal systems, and agility in rapidly shifting priorities.
Of paramount importance is a high degree of integrity and discretion in managing confidential information, coupled with consummate professionalism when interacting with senior stakeholders both internally and externally.
This role requires five (5) days a week in office.
Key job responsibilities
Responsibilities include but are not limited to:
- Ensure leaders/teams are prepared for meetings with correct attendees, meeting location, room size, security access, if necessary, printed document copies
- Complex calendar management and scheduling of internal and external meetings
- Manage domestic and international travel
- Manage procurement of items for the team and submit expenses in timely manner
- Assist with or organize team and org wide activities (offsites, roundtables, townhalls, happy hours, etc.)
- Track completion of key deliverables; follow up on open items and projects as needed
- Organize, prioritize and manage time-sensitive, confidential information; ensure any action items are executed
- Work closely with leadership team and other Executive Assistants to provide support to the organization
- Management of team space, including moves and reconfiguration
- Project/program management: Support annual operational planning process, business planning, and performance review cycles.
- Maintain team Wiki pages and shared doc locations
A day in the life
Team Culture
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee led groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
Work/Life Balance
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
Mentorship and Career Growth
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
LOCATION
USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually
See all 2,940+ H-1B Visa Executive Assistant Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Executive Assistant
Frame your degree as a specialty occupation credential
USCIS requires that an Executive Assistant role normally requires a bachelor's degree in a specific field, not just any degree. Document how your business administration, communications, or related degree directly maps to the job duties described in the offer letter.
Target employers with active LCA filing history
Use Migrate Mate to filter Executive Assistant openings by employers who have filed Labor Condition Applications for this role. LCA history confirms the employer has already navigated DOL prevailing-wage requirements for your occupation code.
Verify the prevailing wage tier before accepting an offer
Run your job title and work location through the OFLC Wage Search before negotiations close. Your offer must meet the DOL prevailing wage for the relevant SOC code, and accepting below that level will block LCA certification regardless of employer intent.
Confirm the employer's H-1B filing process upfront
Ask your hiring contact whether they use in-house counsel or an outside immigration firm, and when they typically submit H-1B registrations each March. Employers unfamiliar with specialty occupation arguments for Executive Assistant roles may need extra lead time to build the case.
Build a specialty occupation evidence file before interviewing
Gather job postings from similar roles at comparable employers that list a degree requirement, your university transcripts, and any relevant professional certifications. This documentation helps your employer's attorney respond quickly if USCIS issues a Request for Evidence questioning specialty occupation status.
Check the O*NET profile to anchor your job description
The O*NET occupation profile for Executive Secretaries and Executive Administrative Assistants lists the knowledge areas and tasks USCIS adjudicators cross-reference. Align your offer letter's duties to that profile to reduce the chance of a specialty occupation challenge.
H-1B Visa Executive Assistant: Frequently Asked Questions
Does an Executive Assistant role qualify as a specialty occupation for H-1B purposes?
It depends on how the role is defined. USCIS requires that the position normally requires at least a bachelor's degree in a specific field, not just any degree. Generic administrative support roles often fail this test, but Executive Assistant positions at law firms, investment banks, or executive offices with documented analytical or project management duties have been approved when the offer letter ties each duty to a specific field of study.
Which employers are most likely to sponsor H-1B visas for Executive Assistants?
Employers in corporate legal, financial services, consulting, and large technology companies are the most consistent sponsors for Executive Assistant roles because they have established immigration programs and in-house or outside counsel experienced in specialty occupation arguments. Use Migrate Mate to search for Executive Assistant openings filtered by employers with verified H-1B LCA filing history so you're not relying on employer self-reporting.
Can my employer file an H-1B for an Executive Assistant role if the job posting only says 'bachelor's preferred'?
No. USCIS requires that a bachelor's degree in a specific field be a normal minimum requirement for the role, not merely preferred. If the job posting says 'preferred,' the employer must document through industry standards, internal policies, or comparable postings that the degree requirement is genuinely standard for that position. Changing the posting language to 'required' before LCA filing is a necessary first step.
What happens to my H-1B status if I'm laid off while working as an Executive Assistant?
You have a 60-day grace period from your last day of employment to find a new sponsor, change to another nonimmigrant status, or depart the U.S. During that window you can't work, but you can interview and have a new employer file an H-1B transfer petition. The 60-day period is a single continuous window, not reset if you find a role and it falls through.
How do I know if my offered salary meets the DOL prevailing wage for an H-1B Executive Assistant role?
Run your job title, SOC code, and work location through the OFLC Wage Search before you accept an offer. The DOL assigns a wage level from one to four based on complexity and supervision, and your offer must meet or exceed that level for the LCA to certify. Executive Assistant roles are typically classified at wage levels one or two, but roles with significant supervisory or analytical duties may qualify for level three.