H-1B Visa Executive Assistant Jobs
Executive Assistant roles can qualify for H-1B sponsorship when the position requires a bachelor's degree in a directly related field, such as business administration or communications. Employers in corporate legal, finance, and tech sectors file LCAs with the DOL before petitioning USCIS, making employer selection the most critical step in your search.
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Get Access To All JobsINTRODUCTION
We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.
At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!
ROLE AND RESPONSIBILITIES
This job provides professional level administrative support to the department(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. Manages projects and organizes events such as lunches and meetings.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at Ochsner's discretion.
Education
Required - High School diploma or equivalent or Business School Training
Preferred - Associate's degree
WORK EXPERIENCE
Required - 3 years experience in a professional administrative role required including experience working with confidential information.
Preferred - Ten years of experience
KNOWLEDGE SKILLS AND ABILITIES (KSAs)
- Must have computer skills and dexterity required for data entry and retrieval of patient information. Must be proficient with Windows-style applications and keyboard.
- Excellent verbal and written communication skills and the ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
- Self-directed
- Strong organizational skills
- Experience working with confidential information
JOB DUTIES
- Provides administrative support to the department through general clerical and receptionist duties.
- Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
- Manages special projects for the department.
- Serves as a point person to those outside the department.
Other related duties as required. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
Complies with the Ochsner Health System Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
PHYSICAL AND ENVIRONMENTAL DEMANDS
The physical demands described here are representative
INTRODUCTION
We've made a lot of progress since opening the doors in 1942, but one thing has never changed - our commitment to serve, heal, lead, educate, and innovate. We believe that every award earned, every record broken and every patient helped is because of the dedicated employees who fill our hallways.
At Ochsner, whether you work with patients every day or support those who do, you are making a difference and that matters. Come make a difference at Ochsner Health and discover your future today!
ROLE AND RESPONSIBILITIES
This job provides professional level administrative support to the department(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. Manages projects and organizes events such as lunches and meetings.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at Ochsner's discretion.
Education
Required - High School diploma or equivalent or Business School Training
Preferred - Associate's degree
WORK EXPERIENCE
Required - 3 years experience in a professional administrative role required including experience working with confidential information.
Preferred - Ten years of experience
KNOWLEDGE SKILLS AND ABILITIES (KSAs)
- Must have computer skills and dexterity required for data entry and retrieval of patient information. Must be proficient with Windows-style applications and keyboard.
- Excellent verbal and written communication skills and the ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
- Self-directed
- Strong organizational skills
- Experience working with confidential information
JOB DUTIES
- Provides administrative support to the department through general clerical and receptionist duties.
- Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
- Manages special projects for the department.
- Serves as a point person to those outside the department.
Other related duties as required. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
Complies with the Ochsner Health System Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
PHYSICAL AND ENVIRONMENTAL DEMANDS
The physical demands described here are representative
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Executive Assistant
Frame your degree as a specialty occupation credential
USCIS requires that an Executive Assistant role normally requires a bachelor's degree in a specific field, not just any degree. Document how your business administration, communications, or related degree directly maps to the job duties described in the offer letter.
Target employers with active LCA filing history
Use Migrate Mate to filter Executive Assistant openings by employers who have filed Labor Condition Applications for this role. LCA history confirms the employer has already navigated DOL prevailing-wage requirements for your occupation code.
Verify the prevailing wage tier before accepting an offer
Run your job title and work location through the OFLC Wage Search before negotiations close. Your offer must meet the DOL prevailing wage for the relevant SOC code, and accepting below that level will block LCA certification regardless of employer intent.
Confirm the employer's H-1B filing process upfront
Ask your hiring contact whether they use in-house counsel or an outside immigration firm, and when they typically submit H-1B registrations each March. Employers unfamiliar with specialty occupation arguments for Executive Assistant roles may need extra lead time to build the case.
Build a specialty occupation evidence file before interviewing
Gather job postings from similar roles at comparable employers that list a degree requirement, your university transcripts, and any relevant professional certifications. This documentation helps your employer's attorney respond quickly if USCIS issues a Request for Evidence questioning specialty occupation status.
Check the O*NET profile to anchor your job description
The O*NET occupation profile for Executive Secretaries and Executive Administrative Assistants lists the knowledge areas and tasks USCIS adjudicators cross-reference. Align your offer letter's duties to that profile to reduce the chance of a specialty occupation challenge.
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Find Executive Assistant JobsExecutive Assistant H-1B Visa: Frequently Asked Questions
Does an Executive Assistant role qualify as a specialty occupation for H-1B purposes?
It depends on how the role is defined. USCIS requires that the position normally requires at least a bachelor's degree in a specific field, not just any degree. Generic administrative support roles often fail this test, but Executive Assistant positions at law firms, investment banks, or executive offices with documented analytical or project management duties have been approved when the offer letter ties each duty to a specific field of study.
Which employers are most likely to sponsor H-1B visas for Executive Assistants?
Employers in corporate legal, financial services, consulting, and large technology companies are the most consistent sponsors for Executive Assistant roles because they have established immigration programs and in-house or outside counsel experienced in specialty occupation arguments. Use Migrate Mate to search for Executive Assistant openings filtered by employers with verified H-1B LCA filing history so you're not relying on employer self-reporting.
Can my employer file an H-1B for an Executive Assistant role if the job posting only says 'bachelor's preferred'?
No. USCIS requires that a bachelor's degree in a specific field be a normal minimum requirement for the role, not merely preferred. If the job posting says 'preferred,' the employer must document through industry standards, internal policies, or comparable postings that the degree requirement is genuinely standard for that position. Changing the posting language to 'required' before LCA filing is a necessary first step.
What happens to my H-1B status if I'm laid off while working as an Executive Assistant?
You have a 60-day grace period from your last day of employment to find a new sponsor, change to another nonimmigrant status, or depart the U.S. During that window you can't work, but you can interview and have a new employer file an H-1B transfer petition. The 60-day period is a single continuous window, not reset if you find a role and it falls through.
How do I know if my offered salary meets the DOL prevailing wage for an H-1B Executive Assistant role?
Run your job title, SOC code, and work location through the OFLC Wage Search before you accept an offer. The DOL assigns a wage level from one to four based on complexity and supervision, and your offer must meet or exceed that level for the LCA to certify. Executive Assistant roles are typically classified at wage levels one or two, but roles with significant supervisory or analytical duties may qualify for level three.
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