H-1B Visa Executive Assistant Jobs
Executive Assistant roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field, such as business administration or communications. Employers in corporate legal, finance, and tech sectors file LCAs with the DOL before petitioning USCIS, making employer selection the most critical step in your search.
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Diversified Gas & Oil Corporation (“DGOC”) is a wholly-owned subsidiary of Diversified Energy Company PLC, a US-based company listed on the New York Stock Exchange (NYSE) and London Stock Exchange (LSE) under the ticker symbol “DEC”. Diversified Gas & Oil Corporation (DGOC) is an established owner and operator of producing conventional and unconventional natural gas & oil wells and midstream pipelines and compression stations concentrated in the Appalachian Basin in the United States. Headquartered in Birmingham, AL, our field operations are located throughout the Appalachian Basin in the states of Tennessee, Kentucky, Virginia, West Virginia, Ohio, and Pennsylvania. In 2021, Diversified announced our expansion into our Central Regional Focus Area, which includes producing areas within Louisiana, Texas, Oklahoma, and Arkansas.
POSITION SUMMARY & RESPONSIBILITIES:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will be resourceful, efficient, and capable of managing multiple tasks with precision and confidentiality. This role requires excellent communication skills, impeccable attention to detail, and the ability to anticipate the needs of executives in a fast-paced environment.
Special focus to be placed on:
- Coordinate and manage complex schedules, including arranging meetings, appointments, and travel arrangements for executives. Prioritize conflicting demands and ensure efficient use of executive's time.
- Manage email correspondence and respond on behalf of executives when necessary.
- Prepare and edit reports, presentations, and other documents for internal and external distribution. Maintain accurate records and files, ensuring confidentiality and compliance with company policies.
- Assist in the planning, coordination, and execution of special projects and initiatives as directed by executives. Track project deadlines, milestones, and deliverables to ensure timely completion.
- Provide general administrative assistance, including drafting correspondence, managing expenses, processing invoices, and maintaining office supplies and equipment.
- Organize and facilitate meetings, including scheduling, preparing agendas, recording minutes, and following up on action items. Preparing the boardrooms for meetings, events, etc.
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visas, ensuring a seamless travel experience for executives.
- Maintain confidential information with utmost discretion and professionalism. Organize and prioritize incoming requests and tasks, ensuring timely responses and resolution.
- Build and maintain positive relationships with internal teams, external partners, clients, and vendors.
- Serve as a liaison between executives and various stakeholders, fostering open communication and collaboration.
POSITION REQUIREMENTS:
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an executive assistant or similar role, preferably supporting C-suite executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Alabama Notary preferred or willing to obtain notary license within 3 months.
- Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Discretion and confidentiality in handling sensitive information and communications.
- Detail-oriented with a high degree of accuracy in work output.
- Flexibility and adaptability to changing priorities and requirements.
- Ability to work independently with minimal supervision.
- Professional demeanor and positive attitude, with a proactive approach to problem-solving.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
- Indoor office environment subject to frequent interruptions
- Pushing, moving, and lifting objects up to 25 lbs.
- Dexterity of hands and fingers to operate a variety of standard office equipment.
- Frequent sitting, standing and walking for extended periods of time.
Overview:
Diversified Gas & Oil Corporation (“DGOC”) is a wholly-owned subsidiary of Diversified Energy Company PLC, a US-based company listed on the New York Stock Exchange (NYSE) and London Stock Exchange (LSE) under the ticker symbol “DEC”. Diversified Gas & Oil Corporation (DGOC) is an established owner and operator of producing conventional and unconventional natural gas & oil wells and midstream pipelines and compression stations concentrated in the Appalachian Basin in the United States. Headquartered in Birmingham, AL, our field operations are located throughout the Appalachian Basin in the states of Tennessee, Kentucky, Virginia, West Virginia, Ohio, and Pennsylvania. In 2021, Diversified announced our expansion into our Central Regional Focus Area, which includes producing areas within Louisiana, Texas, Oklahoma, and Arkansas.
POSITION SUMMARY & RESPONSIBILITIES:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will be resourceful, efficient, and capable of managing multiple tasks with precision and confidentiality. This role requires excellent communication skills, impeccable attention to detail, and the ability to anticipate the needs of executives in a fast-paced environment.
Special focus to be placed on:
- Coordinate and manage complex schedules, including arranging meetings, appointments, and travel arrangements for executives. Prioritize conflicting demands and ensure efficient use of executive's time.
- Manage email correspondence and respond on behalf of executives when necessary.
- Prepare and edit reports, presentations, and other documents for internal and external distribution. Maintain accurate records and files, ensuring confidentiality and compliance with company policies.
- Assist in the planning, coordination, and execution of special projects and initiatives as directed by executives. Track project deadlines, milestones, and deliverables to ensure timely completion.
- Provide general administrative assistance, including drafting correspondence, managing expenses, processing invoices, and maintaining office supplies and equipment.
- Organize and facilitate meetings, including scheduling, preparing agendas, recording minutes, and following up on action items. Preparing the boardrooms for meetings, events, etc.
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and visas, ensuring a seamless travel experience for executives.
- Maintain confidential information with utmost discretion and professionalism. Organize and prioritize incoming requests and tasks, ensuring timely responses and resolution.
- Build and maintain positive relationships with internal teams, external partners, clients, and vendors.
- Serve as a liaison between executives and various stakeholders, fostering open communication and collaboration.
POSITION REQUIREMENTS:
- Bachelor's degree in Business Administration, Management, or related field preferred.
- Proven experience as an executive assistant or similar role, preferably supporting C-suite executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Alabama Notary preferred or willing to obtain notary license within 3 months.
- Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Discretion and confidentiality in handling sensitive information and communications.
- Detail-oriented with a high degree of accuracy in work output.
- Flexibility and adaptability to changing priorities and requirements.
- Ability to work independently with minimal supervision.
- Professional demeanor and positive attitude, with a proactive approach to problem-solving.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
- Indoor office environment subject to frequent interruptions
- Pushing, moving, and lifting objects up to 25 lbs.
- Dexterity of hands and fingers to operate a variety of standard office equipment.
- Frequent sitting, standing and walking for extended periods of time.
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Executive Assistant
Frame your degree as a specialty occupation credential
USCIS requires that an Executive Assistant role normally requires a bachelor's degree in a specific field, not just any degree. Document how your business administration, communications, or related degree directly maps to the job duties described in the offer letter.
Target employers with active LCA filing history
Use Migrate Mate to filter Executive Assistant openings by employers who have filed Labor Condition Applications for this role. LCA history confirms the employer has already navigated DOL prevailing-wage requirements for your occupation code.
Verify the prevailing wage tier before accepting an offer
Run your job title and work location through the OFLC Wage Search before negotiations close. Your offer must meet the DOL prevailing wage for the relevant SOC code, and accepting below that level will block LCA certification regardless of employer intent.
Confirm the employer's H-1B filing process upfront
Ask your hiring contact whether they use in-house counsel or an outside immigration firm, and when they typically submit H-1B registrations each March. Employers unfamiliar with specialty occupation arguments for Executive Assistant roles may need extra lead time to build the case.
Build a specialty occupation evidence file before interviewing
Gather job postings from similar roles at comparable employers that list a degree requirement, your university transcripts, and any relevant professional certifications. This documentation helps your employer's attorney respond quickly if USCIS issues a Request for Evidence questioning specialty occupation status.
Check the O*NET profile to anchor your job description
The O*NET occupation profile for Executive Secretaries and Executive Administrative Assistants lists the knowledge areas and tasks USCIS adjudicators cross-reference. Align your offer letter's duties to that profile to reduce the chance of a specialty occupation challenge.
H-1B Visa Executive Assistant: Frequently Asked Questions
Does an Executive Assistant role qualify as a specialty occupation for H-1B purposes?
It depends on how the role is defined. USCIS requires that the position normally requires at least a bachelor's degree in a specific field, not just any degree. Generic administrative support roles often fail this test, but Executive Assistant positions at law firms, investment banks, or executive offices with documented analytical or project management duties have been approved when the offer letter ties each duty to a specific field of study.
Which employers are most likely to sponsor H-1B visas for Executive Assistants?
Employers in corporate legal, financial services, consulting, and large technology companies are the most consistent sponsors for Executive Assistant roles because they have established immigration programs and in-house or outside counsel experienced in specialty occupation arguments. Use Migrate Mate to search for Executive Assistant openings filtered by employers with verified H-1B LCA filing history so you're not relying on employer self-reporting.
Can my employer file an H-1B for an Executive Assistant role if the job posting only says 'bachelor's preferred'?
No. USCIS requires that a bachelor's degree in a specific field be a normal minimum requirement for the role, not merely preferred. If the job posting says 'preferred,' the employer must document through industry standards, internal policies, or comparable postings that the degree requirement is genuinely standard for that position. Changing the posting language to 'required' before LCA filing is a necessary first step.
What happens to my H-1B status if I'm laid off while working as an Executive Assistant?
You have a 60-day grace period from your last day of employment to find a new sponsor, change to another nonimmigrant status, or depart the U.S. During that window you can't work, but you can interview and have a new employer file an H-1B transfer petition. The 60-day period is a single continuous window, not reset if you find a role and it falls through.
How do I know if my offered salary meets the DOL prevailing wage for an H-1B Executive Assistant role?
Run your job title, SOC code, and work location through the OFLC Wage Search before you accept an offer. The DOL assigns a wage level from one to four based on complexity and supervision, and your offer must meet or exceed that level for the LCA to certify. Executive Assistant roles are typically classified at wage levels one or two, but roles with significant supervisory or analytical duties may qualify for level three.