H-1B Visa Administrative Supervisor Jobs
Administrative Supervisor jobs with H-1B visa sponsorship typically require employers to build the role around degree-level duties in business administration, organizational management, or a directly related field. Sponsors file a Labor Condition Application with DOL and an I-129 petition with USCIS, covering an initial three-year status period.
Find H-1B Visa Administrative Supervisor JobsOverview
Showing 5 of 43+ Administrative Supervisor jobs
See all 43+ Administrative Supervisor Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Supervisor roles.
Get Access To All JobsDescription
As the Administrative Supervisor for the Endocrinology/Diabetes Center, you will provide day-to-day leadership and operational oversight of a busy outpatient specialty clinic. Under the direction of the Clinic Manager, you will supervise administrative staff, coordinate clinic operations, and partner with physicians, advanced practice providers, and clinical teams to ensure exceptional patient care and service. This role is responsible for optimizing patient access, supporting efficient clinic workflows, enhancing the patient experience, and fostering a collaborative, high-performing team environment.
Key Responsibilities
- Provide direct supervision, coaching, and performance management for front office and patient access staff.
- Coordinate daily clinic operations to ensure efficient patient flow from scheduling and registration through check-out.
- Develop staffing schedules and adjust assignments to maintain appropriate coverage and support clinic needs.
- Partner with providers and clinic leadership to maximize operational efficiency, patient access, and patient satisfaction.
- Oversee appointment scheduling, provider templates, and clinic calendars within Epic CareConnect.
- Monitor patient access metrics, workflow performance, and service standards to identify opportunities for improvement.
- Address and resolve patient concerns, escalating issues as appropriate to ensure timely resolution and an exceptional patient experience.
- Support hiring, onboarding, training, and ongoing development of administrative staff.
- Coordinate referrals, authorizations, registration activities, and communication between patients, providers, and multidisciplinary teams.
- Manage clinic communications, including call center activity, Epic in-basket messages, and operational updates.
- Assist with departmental projects, workflow optimization initiatives, and implementation of new services and providers.
- Monitor office and clinic supply inventory and support budgetary and resource management activities.
- Ensure compliance with UCLA Health policies, regulatory requirements, patient privacy standards, and service excellence expectations.
Salary
$32.42-$64.51
Pay range: $32.42 - $64.51 an hour
Qualifications
- Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
- Skill in prioritizing assignments and managing multiple tasks.
- Ability to work effectively as a member of a team in order to provide effective patient care.
- Working knowledge of Epic CareConnect systems to complete online transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports.
- Team Building Skills to include prior supervisory experience.
- Skill in monitoring complex clinician appointment schedules.
- Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
- Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
- Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
- Ability to triage patient issues to achieve resolution.
- Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
- Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
- Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
- Skill in operating a computer including work processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an online computer database system.
- Ability to maintain equanimity in the face of resistance, indifference and hostility.
- Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
- Ability to accept directions from supervisors and act promptly.
- Knowledge of medical terminology.
- Working knowledge of medical insurance plans and types of coverage provided.
- Spanish speaking skills - Preferred
- Ability to maintain Charge Worklist in CareConnect – REQUIRED
- Ability to maintain Charge Document Reconciliation Process - REQUIRED
Description
As the Administrative Supervisor for the Endocrinology/Diabetes Center, you will provide day-to-day leadership and operational oversight of a busy outpatient specialty clinic. Under the direction of the Clinic Manager, you will supervise administrative staff, coordinate clinic operations, and partner with physicians, advanced practice providers, and clinical teams to ensure exceptional patient care and service. This role is responsible for optimizing patient access, supporting efficient clinic workflows, enhancing the patient experience, and fostering a collaborative, high-performing team environment.
Key Responsibilities
- Provide direct supervision, coaching, and performance management for front office and patient access staff.
- Coordinate daily clinic operations to ensure efficient patient flow from scheduling and registration through check-out.
- Develop staffing schedules and adjust assignments to maintain appropriate coverage and support clinic needs.
- Partner with providers and clinic leadership to maximize operational efficiency, patient access, and patient satisfaction.
- Oversee appointment scheduling, provider templates, and clinic calendars within Epic CareConnect.
- Monitor patient access metrics, workflow performance, and service standards to identify opportunities for improvement.
- Address and resolve patient concerns, escalating issues as appropriate to ensure timely resolution and an exceptional patient experience.
- Support hiring, onboarding, training, and ongoing development of administrative staff.
- Coordinate referrals, authorizations, registration activities, and communication between patients, providers, and multidisciplinary teams.
- Manage clinic communications, including call center activity, Epic in-basket messages, and operational updates.
- Assist with departmental projects, workflow optimization initiatives, and implementation of new services and providers.
- Monitor office and clinic supply inventory and support budgetary and resource management activities.
- Ensure compliance with UCLA Health policies, regulatory requirements, patient privacy standards, and service excellence expectations.
Salary
$32.42-$64.51
Pay range: $32.42 - $64.51 an hour
Qualifications
- Ability to work effectively with patients, physicians and staff in a diplomatic and professional manner in order to maximize suite operations.
- Skill in prioritizing assignments and managing multiple tasks.
- Ability to work effectively as a member of a team in order to provide effective patient care.
- Working knowledge of Epic CareConnect systems to complete online transactions, including appointment scheduling, procedure scheduling, the encounter registration system, hospital lab results and medical reports.
- Team Building Skills to include prior supervisory experience.
- Skill in monitoring complex clinician appointment schedules.
- Ability to elicit salient clinical information such as presenting complaints from patients and referring professionals, and make appropriate assignments based on established guidelines.
- Skill in listening perceptively, conveying awareness and responding to patients and visitors with health concerns using tact and discretion.
- Skill in speaking clearly and distinctly in person and over the telephone, using appropriate grammar and vocabulary in order to share information, effectively communicate, share and obtain information with persons from diverse social, economic and cultural backgrounds.
- Ability to triage patient issues to achieve resolution.
- Ability to interact diplomatically and sympathetically with patients, their families, and the general public in a high volume, continuous public contact setting.
- Skill in performing with frequent interruptions and/or distractions including the ability to accept equivocal circumstance and respond to changing priorities and deadlines.
- Typing ability to prepare forms, manuscripts and correspondence with speed and accuracy.
- Skill in operating a computer including work processing software and the ability to enter and maintain accurate patient appointments and schedules utilizing an online computer database system.
- Ability to maintain equanimity in the face of resistance, indifference and hostility.
- Skill in working independently and following through on assignments with minimal direction and in setting priorities which accurately reflect the relative importance of assignments.
- Ability to accept directions from supervisors and act promptly.
- Knowledge of medical terminology.
- Working knowledge of medical insurance plans and types of coverage provided.
- Spanish speaking skills - Preferred
- Ability to maintain Charge Worklist in CareConnect – REQUIRED
- Ability to maintain Charge Document Reconciliation Process - REQUIRED
See all 43+ H-1B Visa Administrative Supervisor Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Administrative Supervisor Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship in Administrative Supervisor
Align your degree to supervisory duties
Your H-1B petition succeeds when your bachelor's degree field directly maps to the administrative functions you'll oversee. Document how your coursework covers organizational management, operations, or business systems, not just general management experience.
Find sponsors through verified LCA filings
Search Migrate Mate to identify employers with confirmed H-1B Labor Condition Application history for administrative and operations roles. This surfaces sponsors who have already navigated the DOL certification process for supervisory positions like yours.
Check prevailing wage before each application
Use the OFLC Wage Search to look up the prevailing wage for Administrative Supervisor roles in your target city before applying. Your offered salary must meet or exceed that figure, and each worksite location requires its own certified LCA.
Request a specialty occupation determination letter
Ask prospective employers to provide a written role analysis confirming the position requires a bachelor's degree in a specific field. This documentation strengthens the I-129 petition and reduces the risk of a USCIS Request for Evidence on specialty occupation grounds.
Review the O*NET profile during offer negotiation
Pull the O*NET occupation profile for Administrative Services Managers or First-Line Supervisors of Office Workers to identify degree-linked tasks you can emphasize in your job description. Aligning your duties to those profiles supports the specialty occupation argument at USCIS.
Account for cap timing in your job search
H-1B cap selection rules have changed recently, so plan your offer timeline with your employer early. Cap-exempt employers such as universities and nonprofit research institutions can file year-round, which may expand your options if the cap is a constraint.
H-1B Visa Administrative Supervisor: Frequently Asked Questions
Does an Administrative Supervisor role qualify as an H-1B specialty occupation?
Not automatically. The role qualifies only when the employer structures it around duties that normally require a bachelor's degree in a specific field such as business administration, operations management, or a directly related discipline. Generic supervisory roles without a defined degree requirement do not meet the specialty occupation standard. Employers who sponsor this role typically document the degree requirement in the job description and petition.
How do I find employers who sponsor H-1B visas for Administrative Supervisor positions?
Search Migrate Mate to browse Administrative Supervisor openings at employers with verified H-1B Labor Condition Application filing history. Filtering by role and location shows you companies that have already gone through the DOL certification process for similar positions, which signals genuine sponsorship capability rather than a speculative offer.
What happens to my H-1B status if I move to a new office location after my petition is approved?
Each worksite requires its own certified Labor Condition Application. If your employer moves you to a location not covered by the original LCA, they must file a new LCA with DOL and may need to amend your I-129 petition with USCIS before you begin work at the new site. Starting work at an unlisted location before the amended LCA is certified puts your status at risk.
Can I be promoted from Administrative Supervisor to a director-level role while on H-1B?
Yes, but a material change in duties, title, or worksite typically requires your employer to file an amended I-129 petition with USCIS before the change takes effect. If the new role falls under a different occupational category or wage level, a new LCA must be certified by DOL first. Your H-1B status remains valid during the transition as long as the amendment is filed timely.
How long can I work as an Administrative Supervisor on H-1B status?
USCIS grants H-1B status for an initial period of up to three years, with extensions available up to a six-year maximum. Beyond six years, continued stay requires an approved immigrant petition or other qualifying circumstances under AC21 portability provisions. Extensions are employer-tied, so a change in sponsoring employer requires a new petition.