H-1B Visa Office Administrator Jobs
Office Administrator roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, management information systems, or a closely related field. Employers file a Labor Condition Application with DOL before sponsoring, and the annual H-1B cap means timing your job search around the April lottery window matters.
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This position provides key administrative support to the plant manager and performs a variety of office duties relating to the efficient operation of a Vulcan Materials production facility. Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required. This position will assist the location manager with various analyses of monthly financial statements and other duties as assigned. Ensures timely and accurate updates to various plant management reporting systems, pulls reports and conducts analysis of data to include identification of variances. Acts as the liaison with Division and Corporate departments (benefits, payroll, HR, etc.).
ESSENTIAL FUNCTIONS
-
Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
-
Prepares month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management.
-
Ensures timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Brings trends/concerns to plant management to include attendance tracking.
-
Ensure plant systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.
-
Reviews, prints, and distributes preventative maintenance items, creates work orders, and addresses preventative maintenance service inquiries.
-
Tracks p-card expenses, reclassing as needed, and ensuring timely and proper close out at month end. May support others in completing the month-end close of their p-cards.
-
Develops mid and end of month cost projects to include variance explanations.
-
Will research, document and resolve location business related problems as needed. Ensures plant manager is kept up to date. Present findings to the appropriate manager where and when needed.
-
Acts as an employee advocate to liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc.
-
Supports the development of the site annual operating and capital budgets, as well as the monthly production planner.
-
Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
-
Other duties may be assigned as required.
CRITICAL COMPETENCIES
-
Customer Focus - Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.
-
Team Player: Works cooperatively and effectively with team members to achieve shared goals, willingly assisting others and fostering a positive and productive team environment.
-
Work Ethic - Committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility in fulfilling job duties.
-
Reliability and Punctuality - Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
-
Customer Service - Understands, anticipates, and meets customer needs while ensuring a positive experience and building long-term relationships.
-
Self-Development - Take initiative in continuously improving one’s skills, knowledge, and effectiveness to enhance performance and growth.
Education
-
High School diploma is required
-
2 years of college is preferred
Experience
-
Minimum of one year in bookkeeping, accounting or related experience is required.
-
Experience in an administrative or clerical role.
KNOWLEDGE, SKILLS, AND ABILITIES
-
Solid working knowledge of Microsoft Office to include Word and Excel, as well as G-Suite Docs and Sheets is required.
-
Knowledge of common office practices, procedures, and use of office equipment are required.
-
Must possess strong organizational skills, be able to prioritize and handle multiple tasks simultaneously.
-
Good communication skills and customer service skills.
-
Must possess a fundamental understanding of accounting principles.
-
Must possess basic math skills focusing on accuracy.
OTHER REQUIREMENTS
-
Must be able to sit for long periods of time.
-
Use of telephone, computers, cell phones and other electronic devices is essential.
-
Must have the ability to use computerized equipment and technology
-
Must be able to effectively manage multiple priorities simultaneously
-
Must have a valid driver’s license
-
Must be able to legally and safely operate a motor vehicle
-
May have to do bending and reaching to file personnel folders and other materials.
-
Must have the ability to lift up to 10 lbs.
-
May involve exposure to conditions of dust, dirt and noise.
Vulcan Materials Company is an equal opportunity employer.
JOB SUMMARY
This position provides key administrative support to the plant manager and performs a variety of office duties relating to the efficient operation of a Vulcan Materials production facility. Responsible for the processing of all daily and monthly accounting related information in a timely and accurate manner as required. This position will assist the location manager with various analyses of monthly financial statements and other duties as assigned. Ensures timely and accurate updates to various plant management reporting systems, pulls reports and conducts analysis of data to include identification of variances. Acts as the liaison with Division and Corporate departments (benefits, payroll, HR, etc.).
ESSENTIAL FUNCTIONS
-
Perform a variety of daily plant administrative duties as required by plant manager or divisional accounting including purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager.
-
Prepares month, quarter and year-end closing information based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements, to include researching and identifying variances as requested by location management.
-
Ensures timecards are accurately completed, coded and approved timely to meet payroll closing schedules. Brings trends/concerns to plant management to include attendance tracking.
-
Ensure plant systems are updated timely and accurately. This includes EMS, Plant Management, VPC Calculator, VCommerce, Gensuite, KPI, Lab Check, etc.
-
Reviews, prints, and distributes preventative maintenance items, creates work orders, and addresses preventative maintenance service inquiries.
-
Tracks p-card expenses, reclassing as needed, and ensuring timely and proper close out at month end. May support others in completing the month-end close of their p-cards.
-
Develops mid and end of month cost projects to include variance explanations.
-
Will research, document and resolve location business related problems as needed. Ensures plant manager is kept up to date. Present findings to the appropriate manager where and when needed.
-
Acts as an employee advocate to liaison with HR, Plant Accounting, Safety, Health and Environments, Payroll, Benefits, etc.
-
Supports the development of the site annual operating and capital budgets, as well as the monthly production planner.
-
Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary.
-
Other duties may be assigned as required.
CRITICAL COMPETENCIES
-
Customer Focus - Builds positive customer relationships and gains trust and respect, prioritizing their needs and using feedback to improve products and services.
-
Team Player: Works cooperatively and effectively with team members to achieve shared goals, willingly assisting others and fostering a positive and productive team environment.
-
Work Ethic - Committed to high-quality work, demonstrating professionalism, integrity, and personal responsibility in fulfilling job duties.
-
Reliability and Punctuality - Dependable and consistent in meeting work expectations and deadlines. Demonstrates commitment and follow-through, with reliable performance and attendance.
-
Customer Service - Understands, anticipates, and meets customer needs while ensuring a positive experience and building long-term relationships.
-
Self-Development - Take initiative in continuously improving one’s skills, knowledge, and effectiveness to enhance performance and growth.
Education
-
High School diploma is required
-
2 years of college is preferred
Experience
-
Minimum of one year in bookkeeping, accounting or related experience is required.
-
Experience in an administrative or clerical role.
KNOWLEDGE, SKILLS, AND ABILITIES
-
Solid working knowledge of Microsoft Office to include Word and Excel, as well as G-Suite Docs and Sheets is required.
-
Knowledge of common office practices, procedures, and use of office equipment are required.
-
Must possess strong organizational skills, be able to prioritize and handle multiple tasks simultaneously.
-
Good communication skills and customer service skills.
-
Must possess a fundamental understanding of accounting principles.
-
Must possess basic math skills focusing on accuracy.
OTHER REQUIREMENTS
-
Must be able to sit for long periods of time.
-
Use of telephone, computers, cell phones and other electronic devices is essential.
-
Must have the ability to use computerized equipment and technology
-
Must be able to effectively manage multiple priorities simultaneously
-
Must have a valid driver’s license
-
Must be able to legally and safely operate a motor vehicle
-
May have to do bending and reaching to file personnel folders and other materials.
-
Must have the ability to lift up to 10 lbs.
-
May involve exposure to conditions of dust, dirt and noise.
Vulcan Materials Company is an equal opportunity employer.
See all 80+ H-1B Visa Office Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Office Administrator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Office Administrator
Verify your degree aligns with the role
USCIS requires a direct relationship between your degree field and the job duties. A business administration or management degree supports most Office Administrator petitions, but a degree in an unrelated field will likely trigger an RFE.
Target employers enrolled in E-Verify
Companies registered with E-Verify have already built out compliant hiring infrastructure, which signals they're more familiar with sponsored roles. Filter your search on Migrate Mate to find Office Administrator openings at employers with active H-1B filing history.
Check prevailing wage before applying
Use the OFLC Wage Search to look up the prevailing wage for Office Administrator roles in your target city before your first interview. Your offered salary must meet at least the Level I or Level II wage the employer certifies on the LCA.
Ask about cap-exempt employer eligibility
Universities, nonprofits affiliated with higher education, and government research organizations are cap-exempt, meaning they can file H-1B petitions year-round without waiting for the April lottery. Office Administrator roles at these institutions are worth prioritizing if you need faster sponsorship.
Clarify specialty occupation standing early
Office Administrator is a role USCIS scrutinizes closely because it spans both routine and degree-requiring tasks. Ask prospective employers whether their petition will document specialized duties like compliance management, ERP system administration, or budget oversight to strengthen the specialty occupation argument.
Time your application around the H-1B lottery
Employers must submit H-1B registrations in March for an October 1 start date. If you're offered a role after the lottery closes, negotiate a start date for the following fiscal year or discuss whether a different status, such as OPT cap-gap, can bridge the gap.
H-1B Visa Office Administrator: Frequently Asked Questions
Does an Office Administrator role qualify as a specialty occupation for H-1B purposes?
It can, but it's not automatic. USCIS evaluates whether the specific duties require at least a bachelor's degree in a directly related field. Generic administrative tasks don't meet the threshold, but roles involving ERP system management, regulatory compliance, financial reporting, or human resources information systems have a stronger case. Your employer's job description needs to reflect those specialized functions clearly.
Which degree fields support an H-1B petition for an Office Administrator?
Business administration, management, organizational leadership, and management information systems are the most defensible options. If your degree is in an unrelated field, USCIS may issue an RFE asking your employer to justify the connection between your education and the role's duties. Three years of directly relevant work experience can substitute for one year of formal education under the equivalency rule.
How do I find Office Administrator jobs where employers are willing to sponsor H-1B visas?
Search Migrate Mate for Office Administrator roles filtered by employers with verified H-1B filing history. DOL LCA disclosure data shows which companies have sponsored similar positions in the past, which is a more reliable signal than a job posting that simply says 'visa sponsorship available.'
What is the prevailing wage requirement for an H-1B Office Administrator, and who sets it?
DOL sets the prevailing wage based on the SOC occupation code, job duties, and work location. Your employer looks up the applicable wage level using the OFLC Wage Search and certifies on the LCA that your offered salary meets or exceeds it. The wage level, Level I through Level IV, reflects experience and complexity, and USCIS reviews it as part of the petition.
Can my employer sponsor my H-1B for an Office Administrator role if they've never done it before?
Yes. There's no requirement that an employer have prior H-1B sponsorship experience, but first-time sponsors face a steeper learning curve on LCA filing, prevailing wage documentation, and the I-129 petition package. Some employers rely on immigration counsel to handle the process. You can use O*NET to pull the official occupation profile and give your employer a starting point for building the specialty occupation argument.