H-1B Visa Office Administrator Jobs
Office Administrator roles can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business administration, management information systems, or a closely related field. Employers file a Labor Condition Application with DOL before sponsoring, and the annual H-1B cap means timing your job search around the April lottery window matters.
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Get Access To All JobsHajoca Corporation is one of the country’s largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of “Service, Integrity, Reliability,” and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths; a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future.
Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers (PCs), is run by the Profit Center Manager as if it were their own small business. A typical Profit Center is the heart of our business and consists of a warehouse, counter, sales office, and (sometimes) a showroom. Our PCs conduct business under unique trade names and offer a customized business approach, honoring what’s special about each local marketplace.
Gorman Company is one of those trade names and is looking for a Profit Center Administrator at their Tampa, FL location.
Are you organized and detail-oriented? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, we’d like you to join our team as a Profit Center Office Administrator.
About the Role:
You will:
- Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review.
- Generate daily invoice preview reports for management review.
- Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed.
- Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner.
- Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team.
- Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center.
- Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center.
- File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily. Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy.
- Create and maintain customer files in the system including tax exemption information, retain customer Tax Exemption Certificates per Company policy.
- Perform daily, weekly, and monthly duties as defined by the Manager and Company policy.
- Investigate, resolve, and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner.
- Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying.
- Successfully complete required safety and compliance training programs as assigned.
- Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
About You:
- 1 or more years of experience in a customer service, accounts receivable, accounts payable, or similar role.
- Knowledge of basic accounts receivable/payable bookkeeping practices and terms.
Our ideal candidate will also:
- Be able to use Microsoft Office software to communicate via email and to review reports and documents.
- Demonstrate outstanding customer service and interpersonal communication skills.
- Possess a high level of accuracy and attention to detail.
- Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.
- Be able to research, analyze data, and solve problems.
- Be able to prioritize work projects and multi-task.
- Read, write, speak, and understand English.
- Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
- Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.
The benefits of working with us:
Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package, Hajoca also offers:
Full-time benefits (for team members working 30 or more hours per week):
- Medical, dental, vision, and prescription coverage
- Accident, Hospital Indemnity, and critical care coverage
- Life insurance and Long Term Disability
- Pre-tax accounts for healthcare, dependent care, and commuter benefits
- Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)
- Paid pregnancy and parental leave
- Paid day of community service
Full-time and part-time benefits:
- 401(k)
- Retirement cash account with company contributions
- Targeted training programs focused on your personal and professional growth
- Company wellness program
- Employee discounts
- College tuition benefits
- Please note that benefit offerings may differ for teammates covered under a collective bargaining agreement or employed through an intern program.
Hajoca Corporation is an Equal Opportunity Employer (Equal Opportunity Employer/Veterans/Disabled).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability.
We are a drug free workplace. Employment is contingent upon pre-employment drug screening, and successful completion of a criminal background investigation subject to any federal, state and local laws.
Hajoca Corporation is one of the country’s largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of “Service, Integrity, Reliability,” and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths; a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future.
Although Hajoca is a large company, we work in a decentralized environment where each of our locations, called Profit Centers (PCs), is run by the Profit Center Manager as if it were their own small business. A typical Profit Center is the heart of our business and consists of a warehouse, counter, sales office, and (sometimes) a showroom. Our PCs conduct business under unique trade names and offer a customized business approach, honoring what’s special about each local marketplace.
Gorman Company is one of those trade names and is looking for a Profit Center Administrator at their Tampa, FL location.
Are you organized and detail-oriented? Are you able to efficiently manage competing priorities? Do you thrive on analyzing and solving problems to help ensure the business runs smoothly? If so, we’d like you to join our team as a Profit Center Office Administrator.
About the Role:
You will:
- Perform accurate and timely invoicing of all customer shipments daily. Inform appropriate teammate of any discrepancies noted on tickets that require review.
- Generate daily invoice preview reports for management review.
- Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed.
- Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner.
- Assist with identifying and resolving vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team.
- Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center.
- Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center.
- File invoiced pick tickets, manifests, Hazmat manifests, receiving paperwork, deposit backup, and all reconciled reports daily. Maintain required files including credit card authorization forms and deposited checks in accordance with Company policy.
- Create and maintain customer files in the system including tax exemption information, retain customer Tax Exemption Certificates per Company policy.
- Perform daily, weekly, and monthly duties as defined by the Manager and Company policy.
- Investigate, resolve, and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner.
- Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying.
- Successfully complete required safety and compliance training programs as assigned.
- Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
About You:
- 1 or more years of experience in a customer service, accounts receivable, accounts payable, or similar role.
- Knowledge of basic accounts receivable/payable bookkeeping practices and terms.
Our ideal candidate will also:
- Be able to use Microsoft Office software to communicate via email and to review reports and documents.
- Demonstrate outstanding customer service and interpersonal communication skills.
- Possess a high level of accuracy and attention to detail.
- Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.
- Be able to research, analyze data, and solve problems.
- Be able to prioritize work projects and multi-task.
- Read, write, speak, and understand English.
- Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
- Be able to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.
The benefits of working with us:
Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package, Hajoca also offers:
Full-time benefits (for team members working 30 or more hours per week):
- Medical, dental, vision, and prescription coverage
- Accident, Hospital Indemnity, and critical care coverage
- Life insurance and Long Term Disability
- Pre-tax accounts for healthcare, dependent care, and commuter benefits
- Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)
- Paid pregnancy and parental leave
- Paid day of community service
Full-time and part-time benefits:
- 401(k)
- Retirement cash account with company contributions
- Targeted training programs focused on your personal and professional growth
- Company wellness program
- Employee discounts
- College tuition benefits
- Please note that benefit offerings may differ for teammates covered under a collective bargaining agreement or employed through an intern program.
Hajoca Corporation is an Equal Opportunity Employer (Equal Opportunity Employer/Veterans/Disabled).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, veteran status, disability, or any other protected category pursuant to federal, state or local laws and will not be discriminated against on the basis of any such categories/status. Hajoca is committed to providing reasonable accommodations for qualified individuals with disabilities including, but not limited to, during the application process. Please let us know if you need assistance or an accommodation due to a disability.
We are a drug free workplace. Employment is contingent upon pre-employment drug screening, and successful completion of a criminal background investigation subject to any federal, state and local laws.
See all 2,836+ H-1B Visa Office Administrator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new H-1B Visa Office Administrator Jobs.
Get Access To All JobsTips for Finding H-1B Visa Sponsorship as an Office Administrator
Verify your degree aligns with the role
USCIS requires a direct relationship between your degree field and the job duties. A business administration or management degree supports most Office Administrator petitions, but a degree in an unrelated field will likely trigger an RFE.
Target employers enrolled in E-Verify
Companies registered with E-Verify have already built out compliant hiring infrastructure, which signals they're more familiar with sponsored roles. Filter your search on Migrate Mate to find Office Administrator openings at employers with active H-1B filing history.
Check prevailing wage before applying
Use the OFLC Wage Search to look up the prevailing wage for Office Administrator roles in your target city before your first interview. Your offered salary must meet at least the Level I or Level II wage the employer certifies on the LCA.
Ask about cap-exempt employer eligibility
Universities, nonprofits affiliated with higher education, and government research organizations are cap-exempt, meaning they can file H-1B petitions year-round without waiting for the April lottery. Office Administrator roles at these institutions are worth prioritizing if you need faster sponsorship.
Clarify specialty occupation standing early
Office Administrator is a role USCIS scrutinizes closely because it spans both routine and degree-requiring tasks. Ask prospective employers whether their petition will document specialized duties like compliance management, ERP system administration, or budget oversight to strengthen the specialty occupation argument.
Time your application around the H-1B lottery
Employers must submit H-1B registrations in March for an October 1 start date. If you're offered a role after the lottery closes, negotiate a start date for the following fiscal year or discuss whether a different status, such as OPT cap-gap, can bridge the gap.
H-1B Visa Office Administrator: Frequently Asked Questions
Does an Office Administrator role qualify as a specialty occupation for H-1B purposes?
It can, but it's not automatic. USCIS evaluates whether the specific duties require at least a bachelor's degree in a directly related field. Generic administrative tasks don't meet the threshold, but roles involving ERP system management, regulatory compliance, financial reporting, or human resources information systems have a stronger case. Your employer's job description needs to reflect those specialized functions clearly.
Which degree fields support an H-1B petition for an Office Administrator?
Business administration, management, organizational leadership, and management information systems are the most defensible options. If your degree is in an unrelated field, USCIS may issue an RFE asking your employer to justify the connection between your education and the role's duties. Three years of directly relevant work experience can substitute for one year of formal education under the equivalency rule.
How do I find Office Administrator jobs where employers are willing to sponsor H-1B visas?
Search Migrate Mate for Office Administrator roles filtered by employers with verified H-1B filing history. DOL LCA disclosure data shows which companies have sponsored similar positions in the past, which is a more reliable signal than a job posting that simply says 'visa sponsorship available.'
What is the prevailing wage requirement for an H-1B Office Administrator, and who sets it?
DOL sets the prevailing wage based on the SOC occupation code, job duties, and work location. Your employer looks up the applicable wage level using the OFLC Wage Search and certifies on the LCA that your offered salary meets or exceeds it. The wage level, Level I through Level IV, reflects experience and complexity, and USCIS reviews it as part of the petition.
Can my employer sponsor my H-1B for an Office Administrator role if they've never done it before?
Yes. There's no requirement that an employer have prior H-1B sponsorship experience, but first-time sponsors face a steeper learning curve on LCA filing, prevailing wage documentation, and the I-129 petition package. Some employers rely on immigration counsel to handle the process. You can use O*NET to pull the official occupation profile and give your employer a starting point for building the specialty occupation argument.