H-1B Visa Human Resources Assistant Jobs
Human Resources Assistant roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in human resources, business administration, or a related field. Large employers in healthcare, finance, and higher education file LCAs regularly for this occupation. No lottery exemption applies, so timing your job search around the April cap season matters.
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Get Access To All JobsINTRODUCTION
The Human Resources Assistant is responsible for providing administrative and operational support in support of the Human Resources department’s efficiency, service delivery, and overall organizational effectiveness. This position ensures accurate and confidential processing of HR documentation, timely coordination of HR activities, and dependable support across key HR functions.
Position is full-time, 40 hours per week.
REQUIREMENTS
Education:
- High School Diploma or GED equivalent.
Experience:
- Attention to detail and ability to multitask.
- Ability to handle confidential information and documentation with discretion.
Licensure and Certifications (if applicable):
- Must have a valid driver’s license, acceptable driving record, and show proof of personal auto insurance policy to be deemed insurable with Harbor’s vehicle insurance carrier.
Preferred Qualifications:
- Previous experience in Human Resources field.
Responsibilities
Essential Functions and Primary Responsibilities:
-
Provide administrative and operational support to the entire Human Resources team.
-
Assist with recruitment coordination by posting approved job opportunities on designated community, college, and online sites and maintaining posting records.
-
Respond to internship inquiries and support the application/onboarding workflow for interns in collaboration with the Recruiter and HR team.
-
Coordinate pre-employment onboarding appointments and complete onboarding steps for selected candidates (e.g., forms, I-9/E-Verify support as applicable, required screenings, and documentation tracking).
-
Support benefits and leave administration through data entry, document collection, routing, and follow-up with employees and as directed.
-
Assist with payroll/HRIS support tasks, including data entry/updates, troubleshooting escalation, and routine audits to promote data accuracy.
-
Maintain employee personnel files and HR records by scanning, indexing, and filing documentation (e.g., new hire documents, union correspondence, PDCs, and performance documentation) in accordance with retention and confidentiality requirements.
-
Prepare materials and coordinate logistics for New Hire Orientation and other HR meetings/trainings (e.g., room set-up, attendee lists, packets, and sign-in sheets).
-
Generate HRIS and operational reports as requested; assist with tracking metrics, reconciling data, and preparing materials for internal audits and reviews.
-
Process employment verifications and respond to routine internal/external HR inquiries, escalating sensitive or complex matters appropriately.
-
Track completion of education, background, and other required pre-employment verifications and follow up as needed with candidates, vendors, and internal stakeholders.
-
Update and maintain job summaries, HR templates, and standardized communications as directed to support consistent HR practices.
-
Order and maintain HR office supplies, onboarding materials, and file inventory as needed.
-
Participate in HR team meetings and cross-functional meetings as requested.
-
Complete accurate data entry for new hires and employee changes (as assigned) to ensure HRIS and personnel records are current.
-
Monitor and track employee licenses, certifications, and required trainings; support compliance documentation and audit preparation activities.
-
Assist the HR team with events, audits, file reviews, special projects, and daily operational tasks to support department goals and timelines.
-
Maintain current knowledge of HR practices, systems, and compliance requirements related to essential job competencies and demonstrate continued growth.
About Harbor:
- A leading provider of mental health and substance use treatment for over 100 years.
- 350+ clinical staff serve over 24,000 clients across multiple locations and in the community each year.
- Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, and more!
Why Work for Harbor?
You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:
- Medical, dental, and vision coverage
- Retirement plan with company match
- Generous paid time off, sick time, and paid holidays
- Tuition and professional license reimbursement programs
- Clinical supervision hours offered
- Ability to make a difference in your community!
Education
Required: High School or better
Licenses & Certifications
Required:
- Proof of Auto Insurance
- Drivers License
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
INTRODUCTION
The Human Resources Assistant is responsible for providing administrative and operational support in support of the Human Resources department’s efficiency, service delivery, and overall organizational effectiveness. This position ensures accurate and confidential processing of HR documentation, timely coordination of HR activities, and dependable support across key HR functions.
Position is full-time, 40 hours per week.
REQUIREMENTS
Education:
- High School Diploma or GED equivalent.
Experience:
- Attention to detail and ability to multitask.
- Ability to handle confidential information and documentation with discretion.
Licensure and Certifications (if applicable):
- Must have a valid driver’s license, acceptable driving record, and show proof of personal auto insurance policy to be deemed insurable with Harbor’s vehicle insurance carrier.
Preferred Qualifications:
- Previous experience in Human Resources field.
Responsibilities
Essential Functions and Primary Responsibilities:
-
Provide administrative and operational support to the entire Human Resources team.
-
Assist with recruitment coordination by posting approved job opportunities on designated community, college, and online sites and maintaining posting records.
-
Respond to internship inquiries and support the application/onboarding workflow for interns in collaboration with the Recruiter and HR team.
-
Coordinate pre-employment onboarding appointments and complete onboarding steps for selected candidates (e.g., forms, I-9/E-Verify support as applicable, required screenings, and documentation tracking).
-
Support benefits and leave administration through data entry, document collection, routing, and follow-up with employees and as directed.
-
Assist with payroll/HRIS support tasks, including data entry/updates, troubleshooting escalation, and routine audits to promote data accuracy.
-
Maintain employee personnel files and HR records by scanning, indexing, and filing documentation (e.g., new hire documents, union correspondence, PDCs, and performance documentation) in accordance with retention and confidentiality requirements.
-
Prepare materials and coordinate logistics for New Hire Orientation and other HR meetings/trainings (e.g., room set-up, attendee lists, packets, and sign-in sheets).
-
Generate HRIS and operational reports as requested; assist with tracking metrics, reconciling data, and preparing materials for internal audits and reviews.
-
Process employment verifications and respond to routine internal/external HR inquiries, escalating sensitive or complex matters appropriately.
-
Track completion of education, background, and other required pre-employment verifications and follow up as needed with candidates, vendors, and internal stakeholders.
-
Update and maintain job summaries, HR templates, and standardized communications as directed to support consistent HR practices.
-
Order and maintain HR office supplies, onboarding materials, and file inventory as needed.
-
Participate in HR team meetings and cross-functional meetings as requested.
-
Complete accurate data entry for new hires and employee changes (as assigned) to ensure HRIS and personnel records are current.
-
Monitor and track employee licenses, certifications, and required trainings; support compliance documentation and audit preparation activities.
-
Assist the HR team with events, audits, file reviews, special projects, and daily operational tasks to support department goals and timelines.
-
Maintain current knowledge of HR practices, systems, and compliance requirements related to essential job competencies and demonstrate continued growth.
About Harbor:
- A leading provider of mental health and substance use treatment for over 100 years.
- 350+ clinical staff serve over 24,000 clients across multiple locations and in the community each year.
- Services ranging from counseling, pharmacological management, primary care, psychological testing, case management, substance use treatment, residential services, vocational program, and more!
Why Work for Harbor?
You will have the opportunity to meet other motivated individuals who are also making a positive impact at our company. Harbor is committed to investing our resources in you! Some benefits of working with Harbor include:
- Medical, dental, and vision coverage
- Retirement plan with company match
- Generous paid time off, sick time, and paid holidays
- Tuition and professional license reimbursement programs
- Clinical supervision hours offered
- Ability to make a difference in your community!
Education
Required: High School or better
Licenses & Certifications
Required:
- Proof of Auto Insurance
- Drivers License
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
See all 32,975+ H-1B Visa Human Resources Assistant Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Human Resources Assistant
Verify your degree supports specialty occupation
USCIS requires your bachelor's degree to directly relate to HR functions. A degree in business administration, psychology, or organizational management typically qualifies. A general arts degree without HR coursework can trigger an RFE, so document how your major maps to the role.
Target employers with LCA filing history
Search the OFLC Wage Search to confirm a company has filed LCAs for HR Assistant roles before applying. Employers who've sponsored this occupation before already understand the process, which shortens the timeline between offer and petition.
Use Migrate Mate to filter H-1B sponsoring employers
Filter your search on Migrate Mate to surface companies with verified H-1B filing history in HR roles. This removes employers who've never sponsored the occupation, so you spend time on applications with a realistic path to sponsorship.
Ask about E-Verify enrollment before accepting an offer
Confirm the employer is enrolled in E-Verify during negotiations, not after signing. STEM OPT and cap-gap situations both require it, and an employer who isn't enrolled may delay or derail your authorization timeline if you're bridging statuses.
Request H-1B filing before your OPT expiration window
If you're on OPT, your employer must file the H-1B petition by April 1 for an October 1 start date. Build your offer timeline so you have a signed letter and all documents to your employer's immigration counsel by early March at the latest.
Look up the prevailing wage for your specific metro area
HR Assistant prevailing wages vary significantly by location and experience level. Pull the Level I and Level II rates for your city using the OFLC Wage Search before salary negotiations so you know what the DOL-certified floor requires your employer to offer.
H-1B Visa Human Resources Assistant: Frequently Asked Questions
Does an HR Assistant role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires the role to normally require a bachelor's degree in a specific field, such as human resources, business administration, or organizational development. A generalist support role with loosely defined duties is more likely to receive an RFE than one with a detailed job description tied to a degree-specific knowledge requirement.
Which types of employers most commonly sponsor H-1B visas for HR Assistants?
Large healthcare systems, universities, financial institutions, and multinational corporations file LCAs for HR Assistant roles with the most regularity. These organizations have in-house immigration counsel and established sponsorship workflows. Smaller companies or startups can sponsor too, but they often lack the administrative infrastructure to move quickly, which matters when you're working against an OPT expiration or cap deadline. You can browse verified sponsoring employers on Migrate Mate.
What documents should I prepare before asking an employer to sponsor my H-1B?
Have your academic transcripts, diploma, and a credential evaluation ready if your degree is from outside the U.S. You'll also need your current I-94 record, any prior visa approval notices, and a detailed description of your HR duties that maps clearly to your degree field. Providing these upfront speeds up the employer's review and reduces back-and-forth with their immigration attorney.
Can I switch HR Assistant jobs after my H-1B is approved?
Yes, but the new employer must file an H-1B transfer petition before your last day at the sponsoring company. Portability under AC21 lets you start with the new employer once the transfer petition is filed and receipted, as long as the new role is in the same or a similar occupational classification. HR Assistant to HR Generalist typically qualifies as same-SOC-code portability.
How does the H-1B lottery affect my job search timeline as an HR professional?
The annual H-1B cap opens for registration in March, with a lottery in late March for fiscal year starting October 1. If you're on OPT and not selected, cap-gap protections extend your work authorization through September 30. Planning your job search to land an offer by February gives your employer enough runway to prepare the petition before the registration window closes.