H-1B Visa Proposal Coordinator Jobs
Proposal Coordinator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business, communications, or a related field. Many federal contractors and consulting firms sponsor H-1B visas for this role, making it a realistic path for skilled international professionals.
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The Bid and Proposal Specialist creates, reviews, and submits proposals for contracts, grants, and other agreements. Produces professionally written proposals, bids, quotations, pitch content or other documents that superbly articulate Qsource’s value proposition and win themes. The Bid and Proposal Specialist collaborates and coordinates with internal contributors and subject matter experts to ensure content is complete, accurate, and produces high-quality proposals that help an organization succeed. This role also analyzes requirements, terms and conditions, and performance metrics.
Essential Duties and Responsibilities
- Conduct extensive research on government agencies, healthcare organizations, and competitors to identify opportunities and refine bid strategies, while working closely with sales and marketing teams to strategize and gather competitive intelligence.
- Assist in market research and identifying new business opportunities by monitoring public and private sector procurement portals (e.g., SAM.gov) and industry networks.
- Analyze RFPs, RFIs, RFQs, and other solicitation documents to understand client requirements, evaluation criteria, and submission guidelines.
- Coordinate input from cross-functional teams, including subject matter experts (SMEs), technical staff, legal, and finance, to ensure cohesive proposal content.
- Coordinate and lead proposal review meetings, including kickoffs, interim reviews, and final approvals, ensuring alignment with submission timelines.
- Write, edit, and format proposals, ensuring clarity, compliance, and alignment with organizational goals and client expectations.
- Develop win themes and value propositions tailored to each specific opportunity.
- Incorporate graphics, charts, and other visuals to enhance proposal readability and impact.
- Rewrite and edit proposal responses from a variety of stakeholders, including sales, marketing, product teams, finance, commercial, legal, and delivery teams.
- Ensure proposal documents adhere to corporate branding guidelines, standard formatting, and quality standards.
- Coordinate with compliance teams to ensure all bid proposals meet client requirements, government regulations, and industry standards.
- Ensure all proposal submissions are compliant with both external and internal policies.
- Conduct quality reviews to verify accuracy, consistency, and completeness of submissions.
- Maintain and update proposal templates, boilerplate content.
- Build and maintain a centralized library of templates, best practices, and reusable content and a repository of past performance information to improve efficiency and consistency.
- Actively identify and recommend improvements to enhance the effectiveness and efficiency of the proposal development process.
- Stay updated on healthcare consulting and government contracting industry regulations, trends, market insights, and emerging best practices in bid and proposal management.
Knowledge, Skills & Abilities
- Expertise in healthcare regulations, including CMS (Centers for Medicare & Medicaid Services), HIPAA compliance, quality measures (e.g., HEDIS, Five-Star Ratings), and Medicaid programs.
- Strong understanding of healthcare consulting practices, clinical workflows, payer-provider models, and government healthcare policies.
- In-depth knowledge of FAR (Federal Acquisition Regulation), DFARS (Defense Federal Acquisition Regulation Supplement), and government RFP processes, including SAM.gov registrations, GSA schedules, and set-aside programs (e.g., 8(a), SDVOSB, HUBZone).
- Proficiency in proposal writing methodologies (e.g., Shipley, APMP), with a deep understanding of government contracting vehicles (e.g., IDIQ, BPA, GWAC, task orders) and their strategic implications.
- Knowledge of industry trends in healthcare consulting and government contracting to effectively position the organization for success.
- Exceptional ability to craft clear, compelling narratives that align with RFP requirements, highlight organizational strengths, and convey key value propositions.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), proposal management tools (e.g., RFPIO, Loopio, SharePoint), CRM platforms (e.g., Salesforce), and design tools (e.g., Adobe Acrobat, InDesign).
- Strong skills in summarizing complex technical concepts for non-technical audiences and interpreting healthcare analytics, patient outcomes data, and government metrics into proposals.
- Expertise in coordinating inputs from SMEs, legal teams, technical staff, and executives to deliver cohesive, high-quality submissions under tight deadlines.
- Ability to conduct in-depth research on government agencies, contracting opportunities, healthcare policies, and related industries to inform strategy and proposal content.
- Experience in developing solutions-focused content for proposals, demos, and presentations that embody company win themes, strategies, and key differentiators.
- Strong verbal and written communication skills for internal collaboration and presentations.
- Flexibility to adapt strategies based on feedback, shifting priorities, or ambiguous requirements.
- High attention to detail to ensure strict adherence to all government and healthcare regulations, RFP requirements, and contracting terms.
- Ability to work effectively in high-pressure environments, meeting deadlines without compromising quality.
- Skilled at delivering tailored, high-impact proposals that resonate with prospective clients' desired outcomes and goals.
- Strong problem-solving abilities to address challenges such as limited information, ambiguous requirements, or competitive pressures with innovative solutions.
- Ability to build collaborative relationships with internal and external stakeholders, including SMEs, executives, and partners.
Education, Experience, & Licensing Requirements
Education
- BA or equivalent experience in Healthcare Administration, Communications, Journalism, English or a related field required. Advanced degree (MBA or equivalent) preferred.
Experience
- Three (3) years to five (5) of experience in business or technical writing or bid and proposal development, preferably in healthcare, government or a related industry required.
- Experience working with solution/product portfolios.
- Experience with cost accounting, pricing, and estimating concepts and principles preferred.
- Experience within Medicaid/HHS (Health and Human Services) is a plus.
Travel Requirements
- Employee will work remotely from a home-based office. Approximately 25% travel required.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Employee will constantly communicate with others regarding employment related information or instruction and must be able to exchange accurate information in these situations.
- This role requires constant use of standard office equipment such as computers and telephones to receive and share information.
- Employee must be able to read and interpret information displayed on a computer screen.
- Employee must be able to remain in a stationary position for extended periods of time.
- This role occasionally requires the employee to lift light objects up to 25 pounds.
Job Summary
The Bid and Proposal Specialist creates, reviews, and submits proposals for contracts, grants, and other agreements. Produces professionally written proposals, bids, quotations, pitch content or other documents that superbly articulate Qsource’s value proposition and win themes. The Bid and Proposal Specialist collaborates and coordinates with internal contributors and subject matter experts to ensure content is complete, accurate, and produces high-quality proposals that help an organization succeed. This role also analyzes requirements, terms and conditions, and performance metrics.
Essential Duties and Responsibilities
- Conduct extensive research on government agencies, healthcare organizations, and competitors to identify opportunities and refine bid strategies, while working closely with sales and marketing teams to strategize and gather competitive intelligence.
- Assist in market research and identifying new business opportunities by monitoring public and private sector procurement portals (e.g., SAM.gov) and industry networks.
- Analyze RFPs, RFIs, RFQs, and other solicitation documents to understand client requirements, evaluation criteria, and submission guidelines.
- Coordinate input from cross-functional teams, including subject matter experts (SMEs), technical staff, legal, and finance, to ensure cohesive proposal content.
- Coordinate and lead proposal review meetings, including kickoffs, interim reviews, and final approvals, ensuring alignment with submission timelines.
- Write, edit, and format proposals, ensuring clarity, compliance, and alignment with organizational goals and client expectations.
- Develop win themes and value propositions tailored to each specific opportunity.
- Incorporate graphics, charts, and other visuals to enhance proposal readability and impact.
- Rewrite and edit proposal responses from a variety of stakeholders, including sales, marketing, product teams, finance, commercial, legal, and delivery teams.
- Ensure proposal documents adhere to corporate branding guidelines, standard formatting, and quality standards.
- Coordinate with compliance teams to ensure all bid proposals meet client requirements, government regulations, and industry standards.
- Ensure all proposal submissions are compliant with both external and internal policies.
- Conduct quality reviews to verify accuracy, consistency, and completeness of submissions.
- Maintain and update proposal templates, boilerplate content.
- Build and maintain a centralized library of templates, best practices, and reusable content and a repository of past performance information to improve efficiency and consistency.
- Actively identify and recommend improvements to enhance the effectiveness and efficiency of the proposal development process.
- Stay updated on healthcare consulting and government contracting industry regulations, trends, market insights, and emerging best practices in bid and proposal management.
Knowledge, Skills & Abilities
- Expertise in healthcare regulations, including CMS (Centers for Medicare & Medicaid Services), HIPAA compliance, quality measures (e.g., HEDIS, Five-Star Ratings), and Medicaid programs.
- Strong understanding of healthcare consulting practices, clinical workflows, payer-provider models, and government healthcare policies.
- In-depth knowledge of FAR (Federal Acquisition Regulation), DFARS (Defense Federal Acquisition Regulation Supplement), and government RFP processes, including SAM.gov registrations, GSA schedules, and set-aside programs (e.g., 8(a), SDVOSB, HUBZone).
- Proficiency in proposal writing methodologies (e.g., Shipley, APMP), with a deep understanding of government contracting vehicles (e.g., IDIQ, BPA, GWAC, task orders) and their strategic implications.
- Knowledge of industry trends in healthcare consulting and government contracting to effectively position the organization for success.
- Exceptional ability to craft clear, compelling narratives that align with RFP requirements, highlight organizational strengths, and convey key value propositions.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), proposal management tools (e.g., RFPIO, Loopio, SharePoint), CRM platforms (e.g., Salesforce), and design tools (e.g., Adobe Acrobat, InDesign).
- Strong skills in summarizing complex technical concepts for non-technical audiences and interpreting healthcare analytics, patient outcomes data, and government metrics into proposals.
- Expertise in coordinating inputs from SMEs, legal teams, technical staff, and executives to deliver cohesive, high-quality submissions under tight deadlines.
- Ability to conduct in-depth research on government agencies, contracting opportunities, healthcare policies, and related industries to inform strategy and proposal content.
- Experience in developing solutions-focused content for proposals, demos, and presentations that embody company win themes, strategies, and key differentiators.
- Strong verbal and written communication skills for internal collaboration and presentations.
- Flexibility to adapt strategies based on feedback, shifting priorities, or ambiguous requirements.
- High attention to detail to ensure strict adherence to all government and healthcare regulations, RFP requirements, and contracting terms.
- Ability to work effectively in high-pressure environments, meeting deadlines without compromising quality.
- Skilled at delivering tailored, high-impact proposals that resonate with prospective clients' desired outcomes and goals.
- Strong problem-solving abilities to address challenges such as limited information, ambiguous requirements, or competitive pressures with innovative solutions.
- Ability to build collaborative relationships with internal and external stakeholders, including SMEs, executives, and partners.
Education, Experience, & Licensing Requirements
Education
- BA or equivalent experience in Healthcare Administration, Communications, Journalism, English or a related field required. Advanced degree (MBA or equivalent) preferred.
Experience
- Three (3) years to five (5) of experience in business or technical writing or bid and proposal development, preferably in healthcare, government or a related industry required.
- Experience working with solution/product portfolios.
- Experience with cost accounting, pricing, and estimating concepts and principles preferred.
- Experience within Medicaid/HHS (Health and Human Services) is a plus.
Travel Requirements
- Employee will work remotely from a home-based office. Approximately 25% travel required.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Employee will constantly communicate with others regarding employment related information or instruction and must be able to exchange accurate information in these situations.
- This role requires constant use of standard office equipment such as computers and telephones to receive and share information.
- Employee must be able to read and interpret information displayed on a computer screen.
- Employee must be able to remain in a stationary position for extended periods of time.
- This role occasionally requires the employee to lift light objects up to 25 pounds.
See all 144+ H-1B Visa Proposal Coordinator Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Proposal Coordinator
Verify your degree field supports specialty occupation
Proposal Coordinator roles hinge on proving specialty occupation status. Pull the O*NET profile for your job code and confirm your degree field aligns directly with the duties listed, since a mismatch triggers USCIS RFEs more often than the title itself.
Target federal contractors with active H-1B history
Defense and government contractors routinely sponsor H-1B workers for proposal roles because bid compliance demands specialized skills. Use Migrate Mate to filter for employers with verified H-1B LCA filing history in proposal management and technical writing occupations.
Confirm your prevailing wage tier before negotiating
Run your job title and location through the OFLC Wage Search before your offer call. Proposal Coordinators typically fall between wage levels I and III depending on experience, and your offer must meet the certified level to clear DOL's LCA requirements.
Ask employers about cap-exempt filing options
Some proposal coordinator roles exist at universities, research institutions, or affiliated nonprofits that are cap-exempt, letting your employer file outside the annual H-1B lottery. Ask directly during the offer stage whether the entity qualifies under USCIS cap-exempt rules.
Document proposal management experience with quantified outcomes
USCIS scrutinizes whether a Proposal Coordinator role genuinely requires a bachelor's degree. Build a work history file with proposal values, win rates, and team scope to support the specialty occupation argument your employer's attorney will need to make.
File during the premium processing window if timelines are tight
If your OPT or cap-gap authorization expires before a standard H-1B adjudication completes, your employer can pay for premium processing to get a decision within 15 business days, per USCIS. Raise this option with HR before your start date is set.
H-1B Visa Proposal Coordinator: Frequently Asked Questions
Does a Proposal Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires that a specialty occupation role normally requires a bachelor's degree or higher in a specific field. If the job description mandates a degree in business, communications, or a related discipline and the duties align with that credential, the role can qualify. Generic coordinator titles with flexible education requirements are more likely to face a Request for Evidence.
Which industries hire Proposal Coordinators and are likely to sponsor H-1B visas?
Federal government contractors, defense firms, engineering consultancies, and professional services companies are the most consistent H-1B sponsors for Proposal Coordinator roles. These employers regularly file LCAs for proposal and contract management positions because winning government bids requires specialized skills. You can browse employers with verified H-1B filing history for this occupation on Migrate Mate.
Can my employer file an H-1B petition for a Proposal Coordinator role outside the annual lottery?
Only if the employer qualifies as cap-exempt. Universities, nonprofit research organizations, and certain government research entities are exempt from the 85,000-slot annual cap. Most private contractors and consulting firms are cap-subject, meaning your petition enters the lottery held each March. If you're currently on OPT, your employer needs to file before the April 1 filing window opens.
What documents should I prepare to support my employer's H-1B petition for this role?
Your employer's attorney will typically need your degree certificates, official transcripts, a detailed resume showing proposal-related responsibilities, and any certifications in project or contract management. If your degree is from outside the U.S., a credential evaluation from a NACES-member organization is usually required. Strong documentation of your proposal outcomes strengthens the specialty occupation argument in the petition.
How does the prevailing wage requirement affect H-1B sponsorship for Proposal Coordinator positions?
Your employer must certify through DOL that your offered wage meets or exceeds the prevailing wage for your occupation and work location before filing the H-1B petition. The prevailing wage for Proposal Coordinator roles varies significantly by metro area and experience level. You can check the applicable wage tier for your location using the OFLC Wage Search before you negotiate your offer.