H-1B Visa Proposal Coordinator Jobs
Proposal Coordinator roles qualify for H-1B visa sponsorship when the position requires a bachelor's degree in business, communications, or a related field. Many federal contractors and consulting firms sponsor H-1B visas for this role, making it a realistic path for skilled international professionals.
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Get Access To All JobsINTRODUCTION
HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.
ABOUT THE POSITION
The candidate will report directly to a marketing manager and support principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team-led initiatives.
We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities/clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.
CORE RESPONSIBILITIES
- Execute RFP and RFQ materials for preparation of proposal submissions
- Lead qualitative response/clarifications to RFQ/RFP’s including preparation of resumes, customized information, project descriptions, etc. for project pursuits
- Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
- Create presentations for Principals/Designers in relation to marketing and business development efforts
- Schedule and/or support promotional meetings with clients
- Assist with award submissions
- Facilitate photography coordination for completed projects
- Research clients to expand knowledge and support business development efforts
- Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
- Prepare brochures and qualifications for general and tailored marketing needs
- Generate and coordinate in-house marketing materials in coordination with other offices
- Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.
SKILL REQUIREMENTS
- 1-3 years of marketing experience in the AEC or related industry
- Fluent in English and French, both written and verbal
- Strong InDesign skills required; graphic design capabilities preferred
- Strong PowerPoint, Word and Excel skills required
- Strong writing skills required
- Comfortable working with multiple team members/Principals
- Strong communication skills and comfort with direct client contact
- CRM experience preferred
COMPENSATION
$72,000 to $77,200
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.
Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and daylighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically. We seek to enhance our clients' experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients' needs.
HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients' needs are realized at every step. Our design and technical experts hail from many parts of the world and form the basis for HLB's proven ability to produce outstanding, award-winning designs.
As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mindset in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls. Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, familial and marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status, domestic victim status, caregiver status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. Horton Lees Brogden Lighting Design takes affirmative action in support of its policy to and advance in employment individuals who are protected veterans and individuals with disabilities.
INTRODUCTION
HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.
ABOUT THE POSITION
The candidate will report directly to a marketing manager and support principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team-led initiatives.
We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities/clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.
CORE RESPONSIBILITIES
- Execute RFP and RFQ materials for preparation of proposal submissions
- Lead qualitative response/clarifications to RFQ/RFP’s including preparation of resumes, customized information, project descriptions, etc. for project pursuits
- Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
- Create presentations for Principals/Designers in relation to marketing and business development efforts
- Schedule and/or support promotional meetings with clients
- Assist with award submissions
- Facilitate photography coordination for completed projects
- Research clients to expand knowledge and support business development efforts
- Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
- Prepare brochures and qualifications for general and tailored marketing needs
- Generate and coordinate in-house marketing materials in coordination with other offices
- Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.
SKILL REQUIREMENTS
- 1-3 years of marketing experience in the AEC or related industry
- Fluent in English and French, both written and verbal
- Strong InDesign skills required; graphic design capabilities preferred
- Strong PowerPoint, Word and Excel skills required
- Strong writing skills required
- Comfortable working with multiple team members/Principals
- Strong communication skills and comfort with direct client contact
- CRM experience preferred
COMPENSATION
$72,000 to $77,200
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.
Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and daylighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically. We seek to enhance our clients' experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients' needs.
HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients' needs are realized at every step. Our design and technical experts hail from many parts of the world and form the basis for HLB's proven ability to produce outstanding, award-winning designs.
As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mindset in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls. Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, familial and marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status, domestic victim status, caregiver status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. Horton Lees Brogden Lighting Design takes affirmative action in support of its policy to and advance in employment individuals who are protected veterans and individuals with disabilities.
See all H-1B Visa Proposal Coordinator Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Proposal Coordinator
Verify your degree field supports specialty occupation
Proposal Coordinator roles hinge on proving specialty occupation status. Pull the O*NET profile for your job code and confirm your degree field aligns directly with the duties listed, since a mismatch triggers USCIS RFEs more often than the title itself.
Target federal contractors with active H-1B history
Defense and government contractors routinely sponsor H-1B workers for proposal roles because bid compliance demands specialized skills. Use Migrate Mate to filter for employers with verified H-1B LCA filing history in proposal management and technical writing occupations.
Confirm your prevailing wage tier before negotiating
Run your job title and location through the OFLC Wage Search before your offer call. Proposal Coordinators typically fall between wage levels I and III depending on experience, and your offer must meet the certified level to clear DOL's LCA requirements.
Ask employers about cap-exempt filing options
Some proposal coordinator roles exist at universities, research institutions, or affiliated nonprofits that are cap-exempt, letting your employer file outside the annual H-1B lottery. Ask directly during the offer stage whether the entity qualifies under USCIS cap-exempt rules.
Document proposal management experience with quantified outcomes
USCIS scrutinizes whether a Proposal Coordinator role genuinely requires a bachelor's degree. Build a work history file with proposal values, win rates, and team scope to support the specialty occupation argument your employer's attorney will need to make.
File during the premium processing window if timelines are tight
If your OPT or cap-gap authorization expires before a standard H-1B adjudication completes, your employer can pay for premium processing to get a decision within 15 business days, per USCIS. Raise this option with HR before your start date is set.
H-1B Visa Proposal Coordinator: Frequently Asked Questions
Does a Proposal Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires that a specialty occupation role normally requires a bachelor's degree or higher in a specific field. If the job description mandates a degree in business, communications, or a related discipline and the duties align with that credential, the role can qualify. Generic coordinator titles with flexible education requirements are more likely to face a Request for Evidence.
Which industries hire Proposal Coordinators and are likely to sponsor H-1B visas?
Federal government contractors, defense firms, engineering consultancies, and professional services companies are the most consistent H-1B sponsors for Proposal Coordinator roles. These employers regularly file LCAs for proposal and contract management positions because winning government bids requires specialized skills. You can browse employers with verified H-1B filing history for this occupation on Migrate Mate.
Can my employer file an H-1B petition for a Proposal Coordinator role outside the annual lottery?
Only if the employer qualifies as cap-exempt. Universities, nonprofit research organizations, and certain government research entities are exempt from the 85,000-slot annual cap. Most private contractors and consulting firms are cap-subject, meaning your petition enters the lottery held each March. If you're currently on OPT, your employer needs to file before the April 1 filing window opens.
What documents should I prepare to support my employer's H-1B petition for this role?
Your employer's attorney will typically need your degree certificates, official transcripts, a detailed resume showing proposal-related responsibilities, and any certifications in project or contract management. If your degree is from outside the U.S., a credential evaluation from a NACES-member organization is usually required. Strong documentation of your proposal outcomes strengthens the specialty occupation argument in the petition.
How does the prevailing wage requirement affect H-1B sponsorship for Proposal Coordinator positions?
Your employer must certify through DOL that your offered wage meets or exceeds the prevailing wage for your occupation and work location before filing the H-1B petition. The prevailing wage for Proposal Coordinator roles varies significantly by metro area and experience level. You can check the applicable wage tier for your location using the OFLC Wage Search before you negotiate your offer.