H-1B Visa Legal Administrative Assistant Jobs
Legal Administrative Assistant roles at law firms and corporate legal departments can qualify for H-1B visa sponsorship when the position requires a bachelor's degree in a directly related field. Large firms with established immigration programs file LCAs regularly, making them the most reliable targets for sponsored roles.
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Get Access To All JobsLocation Danville, PA
Job Category Legal Support Services and Compliance
Schedule Days
Work Type Full time
Department Legal Services Department
Date posted 11/10/2026
Job ID R-15425
Job Summary
Provides direct administrative support to the Office of Legal and Enterprise Integrity, supporting department leaders through a range of tasks related to department operations, communication, and organizational effectiveness. Responsible for maintaining foundational knowledge of legal, compliance, and regulatory office practices, healthcare regulatory context, and the confidentiality obligations inherent in in-house legal, compliance and regulatory work. Operates under the direction of assigned lane leader, executing assigned responsibilities accurately and on schedule.
Job Duties
- Manages leader(s) calendars; schedules meetings and coordinates logistics, resolving conflicts proactively so leaders are prepared for every commitment without day-of surprises.
- Coordinates travel, conference calls, and room reservations; prepares and distributes meeting materials in advance.
- Drafts, proofreads, formats, and distributes correspondence, reports, presentations, memos, and routine communications in accordance with department/team style and professional standards.
- Assists with preparation of legal documents including letters, form agreements, objection letters, and departmental reports under the direction of assigned leader(s).
- Maintains version control and follows document naming conventions consistently.
- Opens, organizes, and maintains matter files in accordance with department protocols and records retention requirements.
- Manages document intake, routing, and filing across both electronic and physical systems; keeps filing current and retrievable.
- Receives and triages incoming requests, deliverables, and correspondence; routes to the appropriate assigned leader or staff member based on urgency and subject matter.
- Tracks open tasks and pending items; surfaces time-sensitive matters without waiting to be asked for a status update.
- Manages invoice logging, coding, and submission through designated billing or financial systems under supervisor or assigned leader direction.
- Reconciles expense reports and maintains supporting documentation; submits accurate and complete on first pass.
- Liaises with internal departments including: Finance, IT, clinical operations, and other departments as directed by assigned leader.
- Assists with coordination of depositions, hearings, and regulatory submissions, including scheduling, logistics support, and preparation of supporting materials.
- Manages department-level office administration including supply management, legal inbox, mail distribution, operational support and team projects.
- Complies with all Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.
Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.
Position Details
Skills & Competencies:
- Legal, compliance, and regulatory terminology and professional document standards
- Confidentiality, attorney-client privilege, and regulatory sensitivity
- Matter and case management support
- Document management and electronic filing
- Calendar and scheduling management
- Written and verbal communication at a professional standard
- Intake triage and task prioritization
- Time management and deadline tracking
- Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Office administration
Working independently on defined tasks within established guidelines
Education
High School Diploma or Equivalent (GED) - (Required)
Experience
Minimum of 2 years - Related work experience (Required)
About Geisinger
Founded more than 100 years ago by Abigail Geisinger, the system now includes ten hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,700 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually. Learn more at geisinger.org or connect with us on Facebook, Instagram, LinkedIn and Twitter.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
Our Vision & Values
Everything we do is about making better health easier for our patients, our members, our students, our Geisinger family and our communities.
KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.
EXCELLENCE: We treasure colleagues who humbly strive for excellence.
LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.
INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.
SAFETY: We provide a safe environment for our patients and members and the Geisinger family.
Our Benefits
We offer healthcare benefits for full time and part time positions from day one, including vision, dental and prescription coverage.
Location Danville, PA
Job Category Legal Support Services and Compliance
Schedule Days
Work Type Full time
Department Legal Services Department
Date posted 11/10/2026
Job ID R-15425
Job Summary
Provides direct administrative support to the Office of Legal and Enterprise Integrity, supporting department leaders through a range of tasks related to department operations, communication, and organizational effectiveness. Responsible for maintaining foundational knowledge of legal, compliance, and regulatory office practices, healthcare regulatory context, and the confidentiality obligations inherent in in-house legal, compliance and regulatory work. Operates under the direction of assigned lane leader, executing assigned responsibilities accurately and on schedule.
Job Duties
- Manages leader(s) calendars; schedules meetings and coordinates logistics, resolving conflicts proactively so leaders are prepared for every commitment without day-of surprises.
- Coordinates travel, conference calls, and room reservations; prepares and distributes meeting materials in advance.
- Drafts, proofreads, formats, and distributes correspondence, reports, presentations, memos, and routine communications in accordance with department/team style and professional standards.
- Assists with preparation of legal documents including letters, form agreements, objection letters, and departmental reports under the direction of assigned leader(s).
- Maintains version control and follows document naming conventions consistently.
- Opens, organizes, and maintains matter files in accordance with department protocols and records retention requirements.
- Manages document intake, routing, and filing across both electronic and physical systems; keeps filing current and retrievable.
- Receives and triages incoming requests, deliverables, and correspondence; routes to the appropriate assigned leader or staff member based on urgency and subject matter.
- Tracks open tasks and pending items; surfaces time-sensitive matters without waiting to be asked for a status update.
- Manages invoice logging, coding, and submission through designated billing or financial systems under supervisor or assigned leader direction.
- Reconciles expense reports and maintains supporting documentation; submits accurate and complete on first pass.
- Liaises with internal departments including: Finance, IT, clinical operations, and other departments as directed by assigned leader.
- Assists with coordination of depositions, hearings, and regulatory submissions, including scheduling, logistics support, and preparation of supporting materials.
- Manages department-level office administration including supply management, legal inbox, mail distribution, operational support and team projects.
- Complies with all Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.
Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.
Position Details
Skills & Competencies:
- Legal, compliance, and regulatory terminology and professional document standards
- Confidentiality, attorney-client privilege, and regulatory sensitivity
- Matter and case management support
- Document management and electronic filing
- Calendar and scheduling management
- Written and verbal communication at a professional standard
- Intake triage and task prioritization
- Time management and deadline tracking
- Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Office administration
Working independently on defined tasks within established guidelines
Education
High School Diploma or Equivalent (GED) - (Required)
Experience
Minimum of 2 years - Related work experience (Required)
About Geisinger
Founded more than 100 years ago by Abigail Geisinger, the system now includes ten hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,700 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually. Learn more at geisinger.org or connect with us on Facebook, Instagram, LinkedIn and Twitter.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
Our Vision & Values
Everything we do is about making better health easier for our patients, our members, our students, our Geisinger family and our communities.
KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.
EXCELLENCE: We treasure colleagues who humbly strive for excellence.
LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.
INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.
SAFETY: We provide a safe environment for our patients and members and the Geisinger family.
Our Benefits
We offer healthcare benefits for full time and part time positions from day one, including vision, dental and prescription coverage.
See all 795+ H-1B Visa Legal Administrative Assistant Jobs
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Legal Administrative Assistant
Verify your degree meets specialty occupation requirements
USCIS requires that a Legal Administrative Assistant role normally require a bachelor's degree in a specific field like legal studies, paralegal studies, or business administration. Generalist degrees paired with unrelated experience often trigger RFEs, so document the direct connection between your major and the role's duties before applying.
Check LCA filings for legal support occupations
Use the OFLC Wage Search to filter Labor Condition Applications by SOC code 23-2011 (paralegals and legal assistants) or 43-6012 (legal secretaries). Firms that file LCAs regularly for these codes have active sponsorship infrastructure and are worth prioritizing in your outreach.
Target firms enrolled in E-Verify for faster onboarding
Law firms and corporate legal departments that are E-Verify participants have already built compliant hiring workflows. For H-1B holders, this signals the employer understands federal work authorization requirements and is less likely to stall during the onboarding paperwork stage.
Search Migrate Mate to find H-1B-sponsoring legal employers
Filter by legal administrative roles on Migrate Mate to see which employers have verified H-1B LCA filing histories. This narrows your search to firms that have already sponsored similar positions, cutting out the guesswork of cold-applying to companies with no sponsorship track record.
Clarify the petition timeline before accepting an offer
Ask the hiring team whether they file cap-subject H-1B petitions annually or use cap-exempt status through a nonprofit or government-adjacent entity. If cap-subject, confirm the offer aligns with the April filing window so your start date doesn't slip past October 1 without a cap-gap bridge.
Align your resume duties with the O*NET occupation profile
USCIS adjudicators evaluate whether the role's actual tasks justify a degree requirement. Pull the O*NET profile for legal secretaries and legal assistants and use its task language to frame your resume, ensuring the job description your employer submits in the I-129 petition matches your documented experience.
H-1B Visa Legal Administrative Assistant: Frequently Asked Questions
Does a Legal Administrative Assistant role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. If the job requires a bachelor's degree in a specific field like legal studies, paralegal studies, or business administration as a minimum entry requirement, it can qualify. Roles described as requiring any bachelor's degree, regardless of field, are more likely to face an RFE challenging specialty occupation status. The employer's job description and internal hiring standards carry significant weight in the adjudication.
Which types of legal employers are most likely to sponsor H-1B visas for this role?
Large law firms with dedicated HR and immigration compliance teams are the most consistent H-1B sponsors for legal support roles. Corporate legal departments at Fortune 500 companies also file LCAs for these positions when the role supports specialized practice areas. You can browse employers with verified LCA filing history for legal administrative roles on Migrate Mate, which filters by actual DOL filing data rather than self-reported sponsorship claims.
What SOC code does USCIS and DOL use for Legal Administrative Assistant roles, and why does it matter?
Most Legal Administrative Assistant positions are classified under SOC code 43-6012 (legal secretaries and administrative assistants) or 23-2011 (paralegals and legal assistants), depending on the job's primary duties. The SOC code determines the prevailing wage level your employer must certify on the LCA. If the employer misclassifies the role at a lower-wage SOC code, it can create compliance issues or trigger a DOL audit.
Can my H-1B employer change my job duties without filing an amended petition?
If the change is a material change in the terms of employment, such as a significant shift in duties, a new work location, or a different SOC classification, your employer must file an amended H-1B petition with USCIS before the change takes effect. Moving from general administrative tasks to substantive legal case management would likely qualify as material. Minor adjustments within the same role description generally don't require an amendment, but the employer's immigration counsel should make that call.
How does the H-1B prevailing wage requirement affect Legal Administrative Assistant roles?
Your employer must pay at least the DOL prevailing wage for the SOC code and geographic area listed on the LCA. For legal administrative roles, prevailing wages vary significantly by metro area and wage level, with Level I applying to entry-level positions and Level III or IV for experienced specialists. The employer certifies the wage on the LCA before USCIS ever sees the petition, so confirm the offered salary meets or exceeds the prevailing wage using the OFLC Wage Search before signing your offer letter.