H-1B Visa Studio Coordinator Jobs
Studio Coordinator jobs with H-1B visa sponsorship sit at the intersection of creative production and administrative management, requiring employers to demonstrate that the role demands specialized, degree-level expertise. Because the specialty occupation threshold depends on how the position is structured, targeting employers who already file LCAs for coordinators gives you a meaningful head start.
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Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
General Information
Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
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Get Access To All JobsTips for Finding H-1B Visa Sponsorship as a Studio Coordinator
Align your degree to production management duties
Studio Coordinator roles qualify as specialty occupations when tied to a specific field like arts administration, film production, or communications management. Frame your resume around degree-relevant duties, not general scheduling, so your employer's I-129 petition holds up under USCIS scrutiny.
Search LCA filings for coordinator-specific roles
Use Migrate Mate to find employers with verified H-1B LCA filing history for Studio Coordinator positions. This cuts out guesswork by showing you which studios and production companies have already navigated the specialty occupation argument for this exact title.
Verify each worksite needs its own LCA
If your studio role involves production at multiple locations, your employer must file a separate certified LCA with DOL for each worksite. Confirm this during offer negotiations so filings don't stall after you've accepted a position.
Check prevailing wage before discussing compensation
Run your target city and job title through the OFLC Wage Search before salary talks begin. The LCA must certify wages at or above the DOL prevailing wage for your location and role level, so knowing the floor protects you from offers that can't be legally filed.
Review the O*NET profile to build your specialty occupation case
O*NET lists the knowledge domains and education requirements associated with Studio Coordinator roles. Use that profile to map your degree directly to the position's core duties, giving your employer concrete language for the specialty occupation justification in the I-129.
Account for cap timing when negotiating start dates
H-1B cap-subject petitions can only begin on October 1 of the fiscal year, and selection rules have changed recently. Build at least six months of buffer into your expected start date so your employer files a complete petition before the registration window closes.
H-1B Visa Studio Coordinator: Frequently Asked Questions
Does a Studio Coordinator role qualify as an H-1B specialty occupation?
Not automatically. The role qualifies when the employer structures it around duties that require a specific bachelor's degree, such as arts administration, production management, or communications. Generic scheduling or administrative duties won't meet the specialty occupation standard. Employers who have successfully sponsored this title before typically write job descriptions that tie every core responsibility to degree-level expertise, and USCIS evaluates that documentation closely.
How do I find studios and production companies that sponsor H-1B visas for coordinators?
Start with Migrate Mate, which lists employers with verified H-1B LCA filing history searchable by role and location. This is more reliable than browsing general job postings because it shows you which employers have already filed for Studio Coordinator positions specifically, meaning they understand the specialty occupation argument and have an established filing process in place.
What documents should I prepare before approaching a potential H-1B sponsor?
Gather your degree transcripts, any credential evaluations if your degree is from outside the U.S., and a detailed breakdown of past job duties that map to your field of study. Employers will need this to build the specialty occupation argument in the I-129 petition. Having a credential evaluation from a recognized agency ready in advance shortens the employer's internal review process significantly.
How long does H-1B status last for a Studio Coordinator position?
USCIS grants initial H-1B status for up to three years, extendable to a six-year maximum. Beyond six years, continued status requires a qualifying green card petition at a specific stage. If your studio role involves multiple locations, each worksite must have its own certified LCA on file with DOL before you work there, even during an approved extension period.
What happens to my H-1B status if the studio changes my job duties significantly?
A material change in duties, title, or worksite requires your employer to file an amended I-129 petition with USCIS before those changes take effect. Studios that shift coordinators into substantially different roles without amending the petition put the employee's status at risk. During offer negotiations, ask whether the employer has experience filing amended petitions and how they handle production-driven role changes.