Entry Level Health Information Management Specialist Jobs
New grad health information management specialist jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong internship background or hands-on coursework in medical coding or EHR systems can matter more than a long resume. Most openings are on-site roles across Healthcare & Medical Services, Education, and Human Resources, with employers like New York State Office of Mental Health, Ascension, and Tulane University hiring at this level now.
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Duties Description
A Health Information Management Technician 1 duties include:
- Ensuring the accuracy of clinical progress notes, laboratory reports, and treatment records.
- Reviewing facility staff medical and clinical services documentation for Medicaid funding.
- Transcribing and coding medical, clinical, and mental health services.
- Maintaining databases for tracking health information disclosures.
- Providing technical assistance and support to facility and clinical staff on health information management requirements.
- Conducting audits for utilization review activities and reporting deficiencies to the Utilization Review Committee.
- Implementing corrective actions as determined by internal and external audit findings.
- May supervise lower-level clerical and support staff.
Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (HELPS) program if they have a current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT). OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
Additional Comments
All OMH employees receive a generous benefits package including:
- NYS medical, dental, & vision insurance
- Access to tuition assistance programs
- Excellent opportunities for advancement & professional growth
- Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
- NYS Retirement programs
Background checks will be required. This position is eligible for a Downstate Adjustment of $4,150.
Notes: In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or federally assisted program), you may be terminated from your employment. If appointed, you may be required to become an enrolled Medicare provider; obtain and provide to your employer a National Provider Identifier (NPI) number issued by the National Plan and Provider Enumeration System (NPPES); and otherwise actively participate to the degree necessary to allow for your services to be billed through Medicare and Medicaid. If you are appointed and are required to become a Medicare Provider and lose the ability to bill through Medicare and Medicaid, you may be terminated from your employment.
Duties Description
A Health Information Management Technician 1 duties include:
- Ensuring the accuracy of clinical progress notes, laboratory reports, and treatment records.
- Reviewing facility staff medical and clinical services documentation for Medicaid funding.
- Transcribing and coding medical, clinical, and mental health services.
- Maintaining databases for tracking health information disclosures.
- Providing technical assistance and support to facility and clinical staff on health information management requirements.
- Conducting audits for utilization review activities and reporting deficiencies to the Utilization Review Committee.
- Implementing corrective actions as determined by internal and external audit findings.
- May supervise lower-level clerical and support staff.
Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (HELPS) program if they have a current certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT). OR Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
Additional Comments
All OMH employees receive a generous benefits package including:
- NYS medical, dental, & vision insurance
- Access to tuition assistance programs
- Excellent opportunities for advancement & professional growth
- Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
- NYS Retirement programs
Background checks will be required. This position is eligible for a Downstate Adjustment of $4,150.
Notes: In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or federally assisted program), you may be terminated from your employment. If appointed, you may be required to become an enrolled Medicare provider; obtain and provide to your employer a National Provider Identifier (NPI) number issued by the National Plan and Provider Enumeration System (NPPES); and otherwise actively participate to the degree necessary to allow for your services to be billed through Medicare and Medicaid. If you are appointed and are required to become a Medicare Provider and lose the ability to bill through Medicare and Medicaid, you may be terminated from your employment.
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Top Industries Hiring
- Healthcare & Medical Services
- Education
- Human Resources
Entry Level Health Information Management Specialist Jobs: Frequently Asked Questions
How do I get an entry level health information management specialist job?
Employers hiring at this level look for familiarity with EHR platforms, medical coding basics (ICD-10, CPT), and an understanding of HIPAA compliance. A degree in health information management or a related field helps, and an RHIT credential from AHIMA gives entry level candidates a measurable edge. Internship experience at a hospital or clinic, even part-time, signals hands-on readiness and tends to move applications to the top of the pile.
Which companies hire entry level health information management specialists?
Companies hiring entry level health information management specialists right now include New York State Office of Mental Health, Ascension, and Tulane University, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from hospitals, large physician group practices, long-term care facilities, and health system vendors that need support staff for coding, documentation, and records management.
Are there remote entry level health information management specialist jobs?
Yes, though most entry level roles are still on-site because new hires benefit from hands-on training with EHR systems and coding workflows. About 0% of entry level health information management specialist openings are remote or hybrid as of November 2026, and those positions typically require demonstrated coding credentials or prior clinical documentation experience before employers will consider fully remote arrangements.
Are these new grad health information management specialist jobs?
Yes, these include new grad, recent graduate, and junior roles that explicitly welcome candidates with limited professional experience. A new-grad-friendly posting typically accepts zero to two years of experience, counts internships or practicum hours toward requirements, and does not list management or supervisory duties. If a listing mentions training programs, mentorship, or entry level certification pathways, those are strong signals it was written with new grads in mind.
Which industries hire the most entry level health information management specialists?
Entry Level health information management specialist roles concentrate in Healthcare & Medical Services, Education, and Human Resources, based on current listings on Migrate Mate as of November 2026. Those sectors drive entry level hiring because they handle large volumes of patient records, insurance claims, and regulatory documentation that require dedicated support staff, creating a consistent pipeline of junior openings even during broader hiring slowdowns.