J-1 Visa Administrative Assistant Jobs
Administrative Assistant roles in the United States can qualify for J-1 visa sponsorship under the Trainee or Intern program categories, depending on your stage of study or career. A designated sponsor organization issues your DS-2019 and the host employer provides the day-to-day work environment. No lottery, no annual cap.
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Get Access To All JobsINTRODUCTION
We are seeking a highly organized and detail-oriented Administrative Assistant to serve as an intern and provide seamless support to our leadership and AHEC team, including Directors and Officers. At MidMichigan Community Health Services, our mission is to provide high-quality, community-oriented, patient-centered health services for all. The successful candidate will play a pivotal role in optimizing our team’s time, ensuring smooth operations within our dynamic healthcare environment. Your exceptional communication skills, discretion, and commitment to excellence will be key to thriving in this role. If you are passionate about enabling leaders to work more effectively and have a desire to provide excellent administrative and business support, we welcome working with you in making a significant impact in our organization as you prepare for your future career.
ROLE AND RESPONSIBILITIES
- Provide direct support to team members and directors
- Handle correspondence, draft emails, letters, reports and presentations
- Develop communications and marketing materials, both internal and external, including brochures, flyers, and educational and informational materials
- Handle sensitive information in a confidential manner
- Create social media communications including Facebook and LinkedIn
- Assist with logistics and materials for events, both internal and external, including meetings, seminars, workshops and health fair
- Participate in and support ongoing team meetings, both internal and external, which may include department, CAT meetings, Director’s meetings, board of Directors meetings, AHEC Community Advisory Board Meetings, National AHEC Organization committee meetings, and any community meetings as scheduling allows
BASIC QUALIFICATIONS
- Minimum of two years in college, pursuing a degree in business, communications, marketing, health care, management, or other related field of study
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and MS Teams
- Ability to use social media, graphic design, and communications platforms
- Excellent verbal and written communication skills
- Ability to multitask and prioritize daily workload
- Exceptional organizational and time-management skills
- Detail-oriented with strong problem-solving skills
- Professional demeanor and able to handle confidential information with integrity and trustworthiness
- Strong interpersonal skills with ability to interact with staff at all levels
- Ability to work independently and as part of a team
- Willingness to continue to learn and improve administrative, communication, and business skills
INTRODUCTION
We are seeking a highly organized and detail-oriented Administrative Assistant to serve as an intern and provide seamless support to our leadership and AHEC team, including Directors and Officers. At MidMichigan Community Health Services, our mission is to provide high-quality, community-oriented, patient-centered health services for all. The successful candidate will play a pivotal role in optimizing our team’s time, ensuring smooth operations within our dynamic healthcare environment. Your exceptional communication skills, discretion, and commitment to excellence will be key to thriving in this role. If you are passionate about enabling leaders to work more effectively and have a desire to provide excellent administrative and business support, we welcome working with you in making a significant impact in our organization as you prepare for your future career.
ROLE AND RESPONSIBILITIES
- Provide direct support to team members and directors
- Handle correspondence, draft emails, letters, reports and presentations
- Develop communications and marketing materials, both internal and external, including brochures, flyers, and educational and informational materials
- Handle sensitive information in a confidential manner
- Create social media communications including Facebook and LinkedIn
- Assist with logistics and materials for events, both internal and external, including meetings, seminars, workshops and health fair
- Participate in and support ongoing team meetings, both internal and external, which may include department, CAT meetings, Director’s meetings, board of Directors meetings, AHEC Community Advisory Board Meetings, National AHEC Organization committee meetings, and any community meetings as scheduling allows
BASIC QUALIFICATIONS
- Minimum of two years in college, pursuing a degree in business, communications, marketing, health care, management, or other related field of study
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and MS Teams
- Ability to use social media, graphic design, and communications platforms
- Excellent verbal and written communication skills
- Ability to multitask and prioritize daily workload
- Exceptional organizational and time-management skills
- Detail-oriented with strong problem-solving skills
- Professional demeanor and able to handle confidential information with integrity and trustworthiness
- Strong interpersonal skills with ability to interact with staff at all levels
- Ability to work independently and as part of a team
- Willingness to continue to learn and improve administrative, communication, and business skills
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Get Access To All JobsTips for Finding J-1 Visa Sponsorship as an Administrative Assistant
Document your field-specific administrative training
Your J-1 Trainee program requires a formal training plan tied to a recognized occupational field. Frame your background around business administration, office management, or organizational operations so the training plan reflects a coherent skill-development arc, not just general clerical duties.
Distinguish Intern from Trainee eligibility early
The Intern category requires current enrollment in a degree program abroad. The Trainee category is for graduates with at least one year of relevant work experience. Misidentifying your category delays the DS-2019 issuance and can derail a host employer's onboarding timeline.
Target host employers with prior J-1 hosting history
Search for Administrative Assistant roles on Migrate Mate to identify U.S. employers who have hosted J-1 participants before. Experienced host organizations already understand the DS-2019 process and are far less likely to withdraw an offer when the designated sponsor contacts them.
Confirm the host employer will sign the training plan
Before accepting any offer, verify the employer is willing to complete and sign the formal training plan required by your designated sponsor. Administrative roles sometimes involve multiple departments, so the plan must clearly name a single supervisor responsible for your evaluation and compliance reporting.
Check your role against the 2-year home residency requirement
Some J-1 participants in government-funded or skills-list programs must return home for two years before changing status. Administrative Assistant positions funded partly through government grants can trigger this requirement. Confirm your situation with your designated sponsor before the DS-2019 is issued.
Verify the wage meets DOL prevailing standards
Your host employer must pay a wage consistent with similarly employed workers in the area. Use the OFLC Wage Search to look up the prevailing wage for Administrative Assistant positions in the city where you'll work, then confirm the offer matches before your training plan is submitted.
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Find Administrative Assistant JobsAdministrative Assistant J-1 Visa: Frequently Asked Questions
Which J-1 program category applies to Administrative Assistant positions?
Most Administrative Assistant participants enter under the Trainee category if they hold a degree and have at least one year of relevant work or study experience in business administration or a related field. Current students enrolled abroad can use the Intern category for positions tied directly to their academic program. The host employer does not determine the category; the designated sponsor does, based on your background.
Who actually sponsors the J-1 visa for an Administrative Assistant role?
The visa sponsor is a U.S. Department of State-designated organization, such as Cultural Vistas or CIEE, not the hiring employer. The employer is the host organization where you work. The designated sponsor issues your DS-2019, approves the training plan, and monitors your compliance. Confusing the two can cause problems: an employer who says they will sponsor your J-1 directly cannot do so unless they are themselves a designated sponsor organization.
How do I find Administrative Assistant host employers open to J-1 participants?
Use Migrate Mate to search for Administrative Assistant roles at U.S. employers who have a history of hosting exchange visitors. Many administrative positions that qualify for J-1 hosting are not labeled as such in standard job postings, so filtering by sponsorship compatibility saves time. Reaching out to employers with prior J-1 experience significantly reduces the risk of an offer falling through during the training plan approval stage.
Can the 2-year home residency requirement affect Administrative Assistants?
Yes, under certain conditions. If your J-1 program is funded by your home government or the U.S. government, or if your home country lists your occupation on the Exchange Visitor Skills List, you may be subject to the two-year home residency requirement before you can change status or apply for an immigrant visa. Administrative roles in government-adjacent host organizations carry higher exposure to this rule. Your designated sponsor can tell you whether the requirement applies before the DS-2019 is issued.
Does the host employer need to do anything formal to bring on a J-1 Administrative Assistant?
Yes. The host employer must complete a detailed training plan with your designated sponsor, naming a supervisor, outlining the skills you will develop, and confirming the wage and hours. The sponsor reviews and approves this plan before issuing the DS-2019. Employers unfamiliar with the process sometimes underestimate the paperwork involved, so choosing a host with prior J-1 hosting experience reduces delays significantly.
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