Leasing Coordinator Jobs

About Us:
Pro Property Management is a woman-owned real estate and property management company with 15 years of experience in the Loveland, CO area. We provide exceptional property management services to both residential property owners and tenants. We take pride in our integrity, transparency, and commitment to fostering strong, thriving communities. Our team is small but dedicated, and we work collaboratively to ensure the success and satisfaction of our clients and residents.

Position Overview:
We are seeking an experienced, highly organized, dependable, and detail-oriented Operations & Leasing Coordinator to become an integral part of our team.

This is a diverse, hands-on position ideal for a seasoned administrative professional who enjoys variety, takes pride in their work, and thrives in a busy, professional office environment.

The ideal candidate demonstrates exceptional organizational skills, sound judgment, excellent communication, initiative, and consistent follow-through. We are looking for someone who can independently manage responsibilities, anticipate needs, and contribute positively to our small team.

Our goal is to find someone who wants to build a rewarding, long-term career with our company.

Key Responsibilities:

Office Operations & Customer Service

• Serve as the professional first point of contact for telephone calls, emails, office visitors, tenants, property owners, vendors, contractors, and prospective residents.
• Respond to routine inquiries, document concerns, and ensure timely follow-up.
• Maintain organized digital and physical files, accurate databases, calendars, appointments, and office supplies.
• Provide administrative and executive support to the CEO and property management team.
• Prepare correspondence, reports, documents, and other administrative materials.
• Maintain a professional, organized, and welcoming office environment.

Leasing & Applicant Coordination

• Assist with rental and real estate listings, marketing materials, property showings, and inspection scheduling.
• Coordinate applicant pre-qualification and application documentation.
• Verify employment, rental history, and credit screening results according to established procedures.
• Communicate with applicants regarding application status and outstanding documentation.
• Organize completed applications for Property Manager review and approval.
• Coordinate tenant move-in and move-out scheduling, paperwork, and related logistics.
• Maintain accurate and confidential applicant and tenant records.

Maintenance Coordination & Property Support

• Receive, document, and prioritize maintenance requests according to company procedures.
• Coordinate maintenance scheduling with vendors, contractors, and tenants.
• Communicate access arrangements and provide timely updates.
• Monitor maintenance requests through completion, ensuring proper follow-through and documentation.
• Assist with property inspections and related administrative tasks.
• Promptly communicate urgent issues or concerns to management.

Lease Renewals & Documentation

• Track lease expiration dates, renewal deadlines, and required follow-up.
• Prepare renewal notices, letters, lease amendments, and agreements as directed.
• Communicate renewal information to tenants.
• Ensure renewal documents are accurate, properly executed, filed, and processed on time.
• Maintain accurate and current lease, tenant, and property records.

Rent Collection & Payment Support

• Receive and process rental payments according to established company procedures.
• Maintain accurate payment records and supporting documentation.
• Assist with routine payment inquiries and follow-up on overdue rent.
• Coordinate with the property management and accounting teams regarding payment matters.
• Promptly report discrepancies and ensure accurate documentation.

Special Projects & Operational Support

• Assist the CEO and Property Manager with special projects, research, reporting, and administrative initiatives.
• Support owner and tenant communications and property updates.
• Identify opportunities to improve office procedures, workflows, and efficiency.
• Complete assigned projects within established deadlines.
• Proactively communicate progress, challenges, and outstanding items.

Team Support & Collaboration

• Work closely with the CEO and the rest of the team to ensure seamless communication and efficient operations.
• Assist in the development of marketing materials and initiatives to attract new clients and tenants.
• Participate in team meetings to provide insights on property management, team performance, and potential business improvements.
• Foster a positive and supportive work environment, helping to create a culture of growth and continuous learning.

Required Qualifications

• Minimum of five years of professional experience in an administrative, office coordination, or comparable professional office support role.
• High school diploma or equivalent.
• Exceptional organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Demonstrated ability to independently manage multiple responsibilities, deadlines, and competing priorities.
• Excellent follow-through, dependability, and personal accountability.
• Strong problem-solving skills, initiative, and sound judgment.
• Proficiency with Microsoft Office, email, and general office technology.
• Accurate data entry, documentation, and record keeping skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to work independently while contributing positively to a collaborative team.

Preferred Qualifications

• Previous experience in real estate, property management, leasing, or a related industry.
• Familiarity with Yardi Breeze or other property management software.
• Experience coordinating schedules, vendors, maintenance requests, or customer service operations.
• Related college coursework or degree.

Previous property management experience is a plus, but is not required. We are happy to train an exceptional administrative professional who brings the right experience, work ethic, organizational skills, and attitude.

What Makes Someone Successful Here?

• Takes ownership of responsibilities and follows through without reminders.
• Demonstrates exceptional attention to detail and takes pride in accurate, high-quality work.
• Anticipates needs, identifies problems, and proactively works toward solutions.
• Remains organized, calm, and professional while managing multiple priorities.
• Communicates clearly, respectfully, and effectively.
• Exercises good judgment and knows when to seek management guidance.
• Enjoys learning, improving processes, and contributing to a collaborative team.
• Values reliability, accountability, professionalism, and long-term professional relationships.

What We Offer

• Competitive Pay: $22.00–$24.00 per hour, depending on experience and qualifications.
• Full-Time, Year-Round Employment: A stable position with an established Northern Colorado company.
• Health Insurance Benefit: Company-paid contribution of up to $200 per month toward employee health insurance premiums.
• SIMPLE IRA Retirement Plan: Employer contributions, subject to plan eligibility requirements.
• Comprehensive Training: Hands-on training in our procedures, systems, and property management operations.
• Supportive Team Environment: Work alongside a small, collaborative team where everyone's contributions matter.
• Long-Term Opportunity: A position where professionalism, initiative, accountability, and attention to detail are recognized and valued.
• Growth Opportunity: Future growth of the company includes positions for Property Management Assistant, Property Manager, Property Manager Supervisor, Accounts Payable Assistant.
• Reimbursement of up to $200/month for healthcare premiums
• Eligibility to accrue up to 48 hours of Colorado Sick Time in your first year
• PTO eligibility after 12 months of employment
• Paid education and training opportunities
• CO Sick Time
• Monthly cell phone reimbursement of up to $35
• 40 hour work week
• 12 paid holidays per year

How to Apply

Interested candidates must submit both a resume and a cover letter through Indeed to be considered for this position.

In your cover letter, please briefly explain your relevant administrative or office coordination experience, what interests you about this position, and why you believe you would be a valuable addition to our team.

Applications submitted without a cover letter will not be considered.

Application Deadline: November 20, 2026
Anticipated Start Date: December 14, 2026

Applications will be reviewed as they are received, and qualified candidates may be contacted for interviews before the application deadline.

AAP/EEO Statement: Pro Property Management provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, Pro Property Management takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Job Type: Full-time

Pay: $21.00 - $25.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement

Application Question(s):

• Are you available to work full-time, in person, in Loveland, Colorado?
• Is the advertised hourly compensation of $22-$24 acceptable to you?
• Are you available to begin employment on or around December 14, 2026?

Education:

• High school or equivalent (Preferred)

Experience:

• professional office: 5 years (Preferred)

Work Location: In person