Legal Assistant Office Manager Jobs

Overview

Elder Care Law California is a Marina del Rey elder law firm that helps seniors and their families with Medi-Cal planning, long-term care eligibility, estate planning, probate, and conservatorship. Our clients are often elderly, ill, or in a nursing home, and their families are under stress. We need someone organized, patient, and dependable who takes ownership of paperwork from start to finish.

Responsibilities

1. Medi-Cal applications (about 40%)

• Send each new client the firm's document checklist and explain what is needed
• Collect, review, and organize documents such as bank and investment statements, income verification (Social Security, pensions), ID, insurance cards, trust and property records, and nursing facility information
• Keep a running list of missing documents for every case and follow up with clients, families, banks, and facilities until each item is received
• Prepare Medi-Cal forms (for example, MC 210, MC 604, MC 382 authorized representative forms) from the documents collected, for attorney review
• Assemble, copy, and submit completed applications to the county (DPSS) via online portal once approved by the attorney
• Follow up with county eligibility workers on pending applications and requests for information, and calendar every county deadline

2. Medi-Cal annual redeterminations (about 25%)

• Track each client's renewal due date using the firm's tracking spreadsheet
• Send renewal packets to clients by email and mail using the firm's standard templates
• Follow up by phone, email, and mail until the client returns all documents
• Assemble and submit completed renewals before the county deadline, and record the submission date and method
• Flag to the Office Manager right away any case at risk of missing a deadline

3. Deeds and property records (about 10%)

• Prepare deeds (such as trust transfer deeds and transfer on death deeds) and supporting forms from firm templates, for attorney review
• Coordinate signing and notarization with clients
• Record deeds with the Los Angeles County Registrar-Recorder (or other counties as needed), track their return, and file the recorded copies

4. General administrative support (about 25%)

• Scan every incoming document and save it to the correct client folder in Google Drive using the firm's file-naming rules
• Physical filing, opening and logging incoming mail, and preparing outgoing mail and mailers
• Answer phones, take clear messages, and return routine client calls
• Schedule client appointments and keep the office calendar current
• Other related office tasks as assigned

What success looks like

We will measure performance against these standards, starting your first week:

• Every document received is scanned, named correctly, and saved to the client's folder
• Client calls and emails are returned within one business day
• Each open case has a current missing-documents list, and clients with outstanding items are followed up with at least once a week
• No missed deadlines. Renewals are submitted before the county due date; any case at risk is flagged at least 10 business days ahead
• A short status update (what was done, what is pending, what is stuck) is sent to the Office Manager at the end of every shift
• Forms and deeds are prepared accurately and completely before they go to the attorney for review

The first 90 days are an introductory period, with check-ins at 30, 60, and 90 days to review progress against these standards.

Required qualifications

• At least 1 year of experience collecting documents for Medi-Cal or other government benefits (such as SSI, Social Security, IHSS, CalFresh, or VA), or as a legal assistant or caseworker handling benefit applications
• Comfortable with Google Workspace (Gmail, Drive, Docs, Sheets), scanning, and working with PDFs
• Highly organized, with a track record of following tasks through to completion without reminders
• Clear, patient, and professional communication with elderly clients and their families, by phone, email, and in person
• Able to work in our Marina del Rey office 3 days per week on a consistent schedule

Preferred qualifications

• Experience with Medi-Cal long-term care (nursing home) applications in Los Angeles County
• Experience in an elder law, estate planning, or probate office
• Experience preparing or recording deeds
• Notary public commission
• Bilingual in [Spanish / Korean / other]

What we offer

• $20–$25 per hour, based on experience
• Consistent part-time schedule
• Hands-on training in Medi-Cal planning and elder law procedures
• Paid sick leave as required by California law

How to apply

Submit your resume through Indeed with a short note (3–5 sentences) describing your experience collecting documents for Medi-Cal or another government benefits program. Applications without the note will not be considered.

Pay: $20.00 - $25.00 per hour

Expected hours: 20.0 per week

Application Question(s):

• Are you comfortable using Google Drive, Gmail, and a scanner every day?

Experience:

• document collection: 1 year (Preferred)

Work Location: In person