Entry Level Medical Records Assistant Jobs
New grad medical records assistant jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong internship or hands-on coursework in health information can matter more than a long resume. Most openings are on-site roles across Healthcare & Medical Services, Education, and Technology & Software, with employers like Inova Health, UC Health, and Resolution Think hiring at this level now.
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Showing 5 of 9+ Entry Level Medical Records Assistant jobs
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
INTRODUCTION
Avalon Care Center Federal Way is now hiring a Medical Records Director to join our outstanding team!
The Medical Records Director will maintain residents medical records in accordance with facility policies and with state and federal regulations.
ICD-10 coding experience required
SCHEDULE:
Monday- Friday: 7:30 am - 4:00 pm
COMPENSATION:
$30.00 - $32.00 /hr
Full-time are eligible for:
- 401K
- Medical, Dental & Vision
- FSA & Dependent Care FSA
- Life Insurance
- AD&D, Long Term Disability, Short Term Disability
- Critical Illness, Accident, Hospital Indemnity
- Legal Benefits, Identity Theft Protection
- Pet Insurance and Auto/Home Insurance.
Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.
RESPONSIBILITIES
- Set up medical records prior to admission; maintain a Master Index file for both in-house and discharged residents; collect information from nursing staff, therapists, physicians and other sources to keep records updated; monitor and audit records for completeness and accuracy at assigned intervals, in accordance with facility policy; and inform administrator and Director of Nursing Services of deficiencies in documentation.
- Provide information to the business office as required to meet admission requirements.
- May participate in monitoring of MDS/RAI, RAPS and Care Plans and may participate in QAA Committee meetings and related functions.
- Process, transfer, and discharge residents; organize and store medical records according to facility policy and procedure and regulations. Assist in coordinating Nursing Department functions, to include administrative support.
- Assist residents, families, visitors; including running errands to include travel to hospitals and doctors’ offices.
- Assist the administrator in releasing information from the resident record in response to outside requests and subpoena; assure confidentiality of medical record information; prepare reports, statistics and records as directed by the administrator and/or Director of Nursing Services; provide records to interdisciplinary conferences when requested, and audit records prior to conference so that deficiencies can be corrected.
- Maintain cooperative relationships with all members of the facility staff and with the members of the medical staff.
QUALIFICATIONS
- ICD-10 coding experience required
- Must have training and certification or experience as required by the state.
- Minimum of two years of experience in the responsibility of electronic medical records management.
- Must have related administrative experience and/or experience as CNA or Nurse at a level necessary to accomplish the job.
- Basic computer knowledge and ability with an aptitude to learn company software.
- Must have the ability to read, write and follow oral and written directions at a level necessary to accomplish the job.
- Must be able to relate positively and favorably to residents and families and to work cooperatively with other associates.
- Must maintain regular attendance.
- Must meet all local health regulations, and pass post-employment physical exam if required. This requirement also includes drug screening, criminal background investigation, and reference inquiry.
- Certificate of completion for electronic medical records training preferred.
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Entry Level Medical Records Assistant Jobs: Frequently Asked Questions
How do I get an entry level medical records assistant job?
Start by completing a health information technology program, medical office assistant course, or any coursework that gives you hands-on practice with EHR systems like Epic or Cerner. Employers at this level look for familiarity with medical terminology, attention to detail, and comfort handling confidential records. A clinical internship, practicum, or even a volunteer role in a healthcare setting can give your application a clear edge over candidates with no direct exposure.
Which companies hire entry level medical records assistants?
Companies hiring entry level medical records assistants right now include Inova Health, UC Health, and Resolution Think, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from hospitals, outpatient clinics, physician group practices, and health system networks that need reliable support staff for records intake, filing, and retrieval.
Are there remote entry level medical records assistant jobs?
Yes, though most openings at this level are on-site given the hands-on nature of records handling. About 50% of entry level medical records assistant openings are remote or hybrid as of November 2026, and those tend to appear at larger health systems with established digital records infrastructure where scanning, coding support, and data entry can be done off-site.
Are these new grad medical records assistant jobs?
Yes, the listings on this page include new grad, recent graduate, and junior roles that explicitly welcome candidates with little or no professional experience. A new grad-friendly posting typically calls for zero to two years of experience, accepts internships or practicum hours in place of full-time work history, and treats a completed health information program or relevant coursework as a qualifying credential on its own.
Which industries hire the most entry level medical records assistants?
Entry Level medical records assistant roles concentrate in Healthcare & Medical Services, Education, and Technology & Software, based on current listings on Migrate Mate as of November 2026. These sectors drive the most hiring at this level because they process high volumes of patient records daily and need entry level staff to support intake, retrieval, and compliance documentation under experienced health information professionals.