Meeting Planner Jobs
Meeting Planner jobs are open across corporate events, association conferences, and nonprofit convenings, in industries from healthcare and finance to tech and hospitality, at every level from coordinator to senior and director, with specializations in event logistics, venue sourcing, and program management. See the openings below and apply to the ones that match your experience.
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Showing 5 of 32+ Meeting Planner jobs
- Job Code: PRO-MP-04M
- Location: Hybrid - Rockville, MD
- Employee Type: Exempt, Full-Time Regular
- Telework: Partial
- Clearance: NACI
- Salary Range: $84, 687.70 - $97,390.85 per year (how we pay and promote)
- Manager: Yes
Position Overview
Are you passionate about turning ideas into events that fuel a mission bigger than yourself?
As a Senior Meeting & Events Planner with Ripple Effect, you will play a pivotal role in shaping our success on the Communications and Outreach team! Your work will directly provide strategic and operational leadership for meetings and conventions, overseeing integrated planning, budgeting, quality assurance, and stakeholder coordination. You will lead teams by assigning work, managing performance, mentoring staff, and resolving complex issues. In addition, this role ensures compliance with contractual and regulatory requirements and drives continuous improvement in event delivery. This position requires working independently with broad guidance, serving as a primary decision‑maker and escalation point for complex planning efforts.
While not an exhaustive list, the key duties for the position include:
- Technical Execution: Oversees the planning and implementation of meetings and conventions, coordinating across teams to ensure events are executed effectively and meet quality standards while staying informed of industry best practices.
- Communication: Leads communication efforts by preparing and reviewing event-related materials (such as plans and status reports) and guiding team members on effective communication with stakeholders.
- Schedule and Timelines: Leads the development of integrated event schedules, manages resources to meet key milestones, and ensures timely completion of all event logistics and tasks.
- Quality Management: Ensures all meetings and events adhere to established quality standards and procedures, acting as a gatekeeper for quality and implementing corrective actions when standards are not met.
- Data Analysis: Applies analytical methods to interpret event data and feedback, synthesizing insights to improve future events and guiding team members in data-driven decision-making.
- Financial Management: Develops and monitors event budgets, reallocates resources as needed, proposes solutions for budget variances, and negotiates contracts with vendors to ensure cost-effective events.
- Regulatory & Contractual Compliance: Ensures compliance with all event-related regulatory and contractual requirements (e.g., safety regulations and contract terms) by coordinating with relevant departments and proactively addressing potential issues.
- Documentation: Oversees the preparation of event documentation (plans, procedures, reports) and ensures all records are clear, organized, and support quality assurance for repeatable processes.
- Problem Solving & Continuous Improvement: Leads the development of event work plans and budgets, uses creative problem-solving to resolve issues in event execution, and advises management on process improvements and best practices.
- Business Relations: Builds strong relationships with internal departments and external partners (e.g., venue, catering, transportation, AV providers) to ensure smooth coordination and successful execution of events, while identifying opportunities to enhance service delivery.
- Team Management: Supervises team members, handles assignments, timekeeping, and problem-solving. Responsible for quality, performance management, and training.
- Supervision: Works independently with broad guidance supporting increasingly complex tasks. Uses experience to manage complex tasks and mentor others, consults supervisor as needed.
- Performs other job-related duties as assigned.
Requirements
Minimum Qualifications
- Bachelor’s Degree.
- 6+ years of relevant professional experience.
- 2+ years of project management experience.
Basic Requirements
- Experience supporting meetings subject to the Federal Advisory Committee Act (FACA) or similar federal advisory committee requirements, including meeting planning, documentation, public-access, and compliance considerations.
- Strong communication and organizational skills, with the ability to manage multiple tasks, coordinate with vendors and stakeholders, anticipate logistical challenges, and troubleshoot issues with guidance from senior staff.
- Experience managing event budgets, timelines, production schedules, and project plans, including tracking expenses, purchase orders, invoices, and supporting budget reconciliation.
- Strong attention to detail and demonstrated ability to execute instructions.
- Intermediate experience with Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint.
- Must reside in a U.S. location where Ripple Effect is authorized to employ staff.
- Ripple Effect is currently unable to employ individuals whose primary residence is in California, New York, or Puerto Rico.
Skills That Set You Apart
- Intermediate experience with AI tools, including their limitations and risks, and how they can be applied to support project management tasks.
- Meeting or event management certification (e.g., CMP, DES, CGMP, CPCE, or similar) is a plus.
About Ripple Effect
Ripple Effect is a woman-owned, 200-person company of communicators, scientists, researchers, and analysts. Established in 2003, and named as one of the “Best and Brightest Companies to Work For” in 2024 and 2025 by the NABR, Ripple Effect has earned acclaim for delivering unparalleled consulting services and top-tier talent across federal, private, and non-profit sectors.
Benefits
At Ripple Effect, we reward our employees for their contributions to our mission. Our comprehensive total rewards package includes competitive pay, exceptional benefits, and a range of programs that support your work/life balance and personalized preferences.
Learn more about our benefits and culture here.
- Job Code: PRO-MP-04M
- Location: Hybrid - Rockville, MD
- Employee Type: Exempt, Full-Time Regular
- Telework: Partial
- Clearance: NACI
- Salary Range: $84, 687.70 - $97,390.85 per year (how we pay and promote)
- Manager: Yes
Position Overview
Are you passionate about turning ideas into events that fuel a mission bigger than yourself?
As a Senior Meeting & Events Planner with Ripple Effect, you will play a pivotal role in shaping our success on the Communications and Outreach team! Your work will directly provide strategic and operational leadership for meetings and conventions, overseeing integrated planning, budgeting, quality assurance, and stakeholder coordination. You will lead teams by assigning work, managing performance, mentoring staff, and resolving complex issues. In addition, this role ensures compliance with contractual and regulatory requirements and drives continuous improvement in event delivery. This position requires working independently with broad guidance, serving as a primary decision‑maker and escalation point for complex planning efforts.
While not an exhaustive list, the key duties for the position include:
- Technical Execution: Oversees the planning and implementation of meetings and conventions, coordinating across teams to ensure events are executed effectively and meet quality standards while staying informed of industry best practices.
- Communication: Leads communication efforts by preparing and reviewing event-related materials (such as plans and status reports) and guiding team members on effective communication with stakeholders.
- Schedule and Timelines: Leads the development of integrated event schedules, manages resources to meet key milestones, and ensures timely completion of all event logistics and tasks.
- Quality Management: Ensures all meetings and events adhere to established quality standards and procedures, acting as a gatekeeper for quality and implementing corrective actions when standards are not met.
- Data Analysis: Applies analytical methods to interpret event data and feedback, synthesizing insights to improve future events and guiding team members in data-driven decision-making.
- Financial Management: Develops and monitors event budgets, reallocates resources as needed, proposes solutions for budget variances, and negotiates contracts with vendors to ensure cost-effective events.
- Regulatory & Contractual Compliance: Ensures compliance with all event-related regulatory and contractual requirements (e.g., safety regulations and contract terms) by coordinating with relevant departments and proactively addressing potential issues.
- Documentation: Oversees the preparation of event documentation (plans, procedures, reports) and ensures all records are clear, organized, and support quality assurance for repeatable processes.
- Problem Solving & Continuous Improvement: Leads the development of event work plans and budgets, uses creative problem-solving to resolve issues in event execution, and advises management on process improvements and best practices.
- Business Relations: Builds strong relationships with internal departments and external partners (e.g., venue, catering, transportation, AV providers) to ensure smooth coordination and successful execution of events, while identifying opportunities to enhance service delivery.
- Team Management: Supervises team members, handles assignments, timekeeping, and problem-solving. Responsible for quality, performance management, and training.
- Supervision: Works independently with broad guidance supporting increasingly complex tasks. Uses experience to manage complex tasks and mentor others, consults supervisor as needed.
- Performs other job-related duties as assigned.
Requirements
Minimum Qualifications
- Bachelor’s Degree.
- 6+ years of relevant professional experience.
- 2+ years of project management experience.
Basic Requirements
- Experience supporting meetings subject to the Federal Advisory Committee Act (FACA) or similar federal advisory committee requirements, including meeting planning, documentation, public-access, and compliance considerations.
- Strong communication and organizational skills, with the ability to manage multiple tasks, coordinate with vendors and stakeholders, anticipate logistical challenges, and troubleshoot issues with guidance from senior staff.
- Experience managing event budgets, timelines, production schedules, and project plans, including tracking expenses, purchase orders, invoices, and supporting budget reconciliation.
- Strong attention to detail and demonstrated ability to execute instructions.
- Intermediate experience with Microsoft Office productivity software and collaboration tools such as Microsoft Teams and SharePoint.
- Must reside in a U.S. location where Ripple Effect is authorized to employ staff.
- Ripple Effect is currently unable to employ individuals whose primary residence is in California, New York, or Puerto Rico.
Skills That Set You Apart
- Intermediate experience with AI tools, including their limitations and risks, and how they can be applied to support project management tasks.
- Meeting or event management certification (e.g., CMP, DES, CGMP, CPCE, or similar) is a plus.
About Ripple Effect
Ripple Effect is a woman-owned, 200-person company of communicators, scientists, researchers, and analysts. Established in 2003, and named as one of the “Best and Brightest Companies to Work For” in 2024 and 2025 by the NABR, Ripple Effect has earned acclaim for delivering unparalleled consulting services and top-tier talent across federal, private, and non-profit sectors.
Benefits
At Ripple Effect, we reward our employees for their contributions to our mission. Our comprehensive total rewards package includes competitive pay, exceptional benefits, and a range of programs that support your work/life balance and personalized preferences.
Learn more about our benefits and culture here.
See All 32 Meeting Planner Jobs
Find roles that match your experience and apply in just a few clicks.
Find Meeting Planner JobsMeeting Planner Job Market
Who's Hiring
Top Industries Hiring
- Investment & Asset Management
- Insurance
- Construction & Real Estate
What Employers Look For
The qualifications that appear most often in meeting planner jobs.
- Three or more years of end-to-end event or meeting planning experience
- Proficiency with event management and registration software platforms
- Experience negotiating hotel room blocks, catering contracts, and AV agreements
- Certified Meeting Professional (CMP) credential preferred or required
- Strong project management skills with ability to manage multiple concurrent events
- Bachelor's degree in hospitality, communications, business, or a related field
Tips for Your Meeting Planner Job Search
Quantify your event portfolio precisely
Hiring managers want numbers: attendee count, budget managed, number of concurrent sessions, and vendors coordinated. Pull those figures from every event you've led and work them into your resume's bullet points so reviewers can gauge your scope fast.
Highlight your ATS and registration tools
Many meeting planner postings screen for specific event management software. Name the platforms you've used for registration, housing blocks, and BEO management directly in your skills section, not buried in job descriptions, so automated screeners flag your application.
Apply early to roles that fit
Migrate Mate lists meeting planner openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by event format and size
A role at an association managing an annual convention of thousands differs sharply from a corporate team running monthly executive offsites. Filter your search by those distinctions so your application speaks directly to the scale and format the employer actually runs.
Prepare a scenario answer for vendor conflicts
Interviewers for meeting planner roles consistently probe crisis management: a venue cancellation, a catering no-show, an AV failure on-site. Walk in with a specific, real example of how you resolved a vendor problem under pressure, structured as situation, action, and outcome.
Negotiate on-site day rate and comp time
Meeting planner roles often require long event-week hours that standard overtime rules don't capture. When an offer comes, ask explicitly how the company handles comp time, on-site day rates, or event bonuses so you understand the full picture before you accept.
Meeting Planner Jobs: Frequently Asked Questions
Which companies are hiring the most meeting planners?
The most active employers for meeting planners right now are CBRE, Endeavor, and Saxman One, and the most openings are in New York, Virginia, and California, based on current listings on Migrate Mate as of November 2026. Healthcare systems, financial services firms, and professional associations tend to maintain consistent meeting planner headcount throughout the year.
How many meeting planner jobs are remote?
About 76% of meeting planner openings are fully remote or hybrid as of November 2026, though the role often requires on-site presence during events themselves. Pre-event logistics, vendor coordination, and program design work are the functions most commonly done remotely between event dates.
How do you become a meeting planner?
Start with a degree in hospitality, business, or communications, then get hands-on experience coordinating smaller events, internal meetings, or volunteer conferences. Build fluency with event management software and contracts, then pursue the Certified Meeting Professional credential once you have enough qualifying hours. Most planners move up by taking on progressively larger or more complex events.
Can you get hired as a meeting planner with little experience?
Yes, entry-level coordinator roles exist specifically for candidates building their experience. Emphasize any event you've organized, even volunteer or campus work, and show that you understand logistics, timelines, and vendor communication. Administrative or project coordination backgrounds transfer well, and employers in growing event teams often hire for potential and train on proprietary systems.
What does the meeting planner interview process look like?
Most processes start with a recruiter or HR screen, followed by a hiring manager conversation focused on your event experience and how you handle logistics under pressure. A second round often includes a panel with operations or executive stakeholders. Some employers assign a brief case exercise asking you to outline a hypothetical event plan, budget, or vendor selection rationale.
Where can I find and apply to meeting planner jobs?
You can find and apply to meeting planner jobs on Migrate Mate, which lists current openings from across the United States. Search the roles that fit your experience level and specialization, then apply directly to each listing that matches what you're looking for.
See All 32 Meeting Planner Jobs
Find roles that match your experience and apply in just a few clicks.
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