Office Secretary Jobs in New Jersey

Position Details

Recruitment/Posting Title Assistant Secretary of the University

Job Category Staff & Executive - Administrative & Support

Department Secretary of the University

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Assistant Secretary of the University.

This position plays a key role in supporting the governance functions of the university and the operations of the 15-member Board of Governors (BOG) and the 41-member Board of Trustees (BOT), its Emeriti members, all board committees, ad hoc committees, and task forces. Reporting to the Associate Secretary of the University, this position works closely with the Secretary and the Associate Secretary to support and coordinate the work of the BOG and BOT. The position is responsible for preparing agendas and meeting materials, recording and maintaining official minutes, drafting resolutions, overseeing meeting logistics, assisting with planning and execution of special events or meetings, and accurately maintaining the university’s official historical records.

Among the key duties of this position are the following:
- Oversees the coordination and administration of Board of Governors and Board of Trustees activities, including meeting administration, board communications, implementation of board actions, and maintenance of official records.
- Manages administrative operations of the Office of the Secretary, including budget administration, payroll processing, purchasing activities, human resources support functions, and staff workflow coordination.
- Conducts research, analysis, strategic projects, and executive-level reporting to support informed decision-making, university governance, and board operations.
- Leads and provides work direction to office staff.
- Collaborates with board members, executive leadership, and university stakeholders.
- Assists with special initiatives, events, and commencement-related activities.

FLSA Exempt

Grade 07

Salary Details

Minimum Salary 94492.000
Mid Range Salary 119604.000
Maximum Salary 144715.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs

Position Status Full Time

Working Hours

Standard Hours 37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description Administrators Confidential

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

- Bachelor’s degree in higher education administration, public administration, management, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices.
- Five (5) years of progressively responsible professional experience in a complex administrative or executive support environment.

Required Knowledge, Skills, and Abilities

- Excellent interpersonal and strong written and oral communication skills, along with highly developed organizational, analytical, and strategic-thinking abilities.
- Strong data analysis skills.
- Excellent organizational skills and computer literacy to include advanced skills in Microsoft Word and Excel.
- Executive presence, strong work ethic, and the ability to exercise sound judgment and independent decision-making.
- Personal and professional integrity, tact, discretion, diplomacy and the ability to exercise sound judgement in handling sensitive and confidential matters.
- Ability to navigate a fast-paced, high-demand environment with frequently changing priorities and assignments.
- Ability to demonstrate leadership skills and to build trust and confidence with a broad range of constituencies.
- Ability to exercise a high degree of confidentiality, initiative, and creativity in a wide variety of highly complex and time-sensitive work assignments.

Preferred Qualifications

- Experience in higher education and/or a board-driven environment.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number 26ST1329

Posting Open Date 06/17/2026

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus Rutgers University - New Brunswick

City New Brunswick

State NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor’s degree in higher education administration, public administration, management, or related field; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of management and administrative principles and practices?
• Yes
• No
• Do you have at least five (5) years of progressively responsible professional experience in a complex administrative or executive support environment?
• Yes
• No

Applicant Documents

Required Documents

- Resume/CV
- Cover Letter/Letter of Application
- List of Professional References (contact Info)

Optional Documents