Mid Level Office Support Specialist Jobs

INTRODUCTION

Xcel Energy (NASDAQ: XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar - delivering better service and providing more reliable, resilient, and sustainable energy.

Xcel Energy is a place where you’ll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you’ll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best.

Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.

Position Summary

Provides comprehensive legal administrative, regulatory coordination, and office operations support for the company’s Washington, DC office. Provides accurate and timely support to attorneys and government affairs professionals, including preparation and filing of legal, regulatory, and advocacy documents, calendar and deadline management, meeting and travel coordination, expense reconciliation, document and matter management, and other administrative activities.

Coordinates the day-to-day operation of the Washington, DC office, including facilities, vendors, supplies, technology requests, visitors, mail, meetings, and office events. Serves as a liaison with internal departments, outside counsel, governmental agencies, consultants, vendors, and other external parties.

Works with minimal supervision and exercises initiative, independent judgment, discretion, and a high degree of accuracy. Proactively anticipates business and office needs, resolves administrative and operational issues, and assumes responsibilities that lessen the administrative workload of attorneys and government affairs professionals. Handles highly confidential, sensitive, and time-critical information.

Essential Responsibilities

• Prepares, formats, proofreads, edits, and redlines complex legal and regulatory documents, including correspondence, memoranda, reports, briefs, forms, contracts, and presentations, ensuring accuracy and compliance with applicable requirements and deadlines.
• Coordinates the preparation, quality review, and paper and electronic submission of filings with the Federal Energy Regulatory Commission and other governmental agencies. Maintains filing calendars, tracks legal and regulatory deadlines, and keeps confidential legal, regulatory, and administrative records accurate, secure, and readily available in the company’s document and matter management systems.
• Provides administrative support to multiple attorneys and government affairs professionals, including managing complex calendars, coordinating travel, handling timekeeping and Continuing Legal Education records, and covering time-sensitive matters during absences. Coordinates internal and external meetings, external facing events and political fundraisers held in the office, and executive visits, including rooms, virtual meeting technology, visitor access, materials, and catering.
• Prepares, submits, and reconciles expense reports and reimbursements, and processes invoices and payments, for assigned leaders, attorneys, and other designated employees. Reviews supporting documentation, resolves discrepancies, and follows outstanding items through completion in accordance with company policies and approval requirements.
• Coordinates day-to-day operations of the Washington, DC office as the primary point of contact for employees, visitors, building management, and vendors. Supports facilities, building access, technology, equipment, supplies, safety, and business continuity; submits and monitors service requests through resolution; coordinates workspaces and equipment for onboarding, departures, and office transitions; and manages mail, couriers, packages, copying, scanning, and document distribution.
• Serves as a professional liaison for internal and external parties, responding to inquiries and directing matters to the right resources. Supports office-related agreements and vendor relationships and serves as a resource on legal administrative procedures and DC office practices, providing guidance, training, or backup to other personnel as appropriate.
• Assists with special projects involving research, data collection, analysis, reporting, or cross-stakeholder coordination, and identifies opportunities to improve administrative processes, workflows, recordkeeping, and service delivery.
• Performs other related duties and special projects assigned.

MINIMUM REQUIREMENTS

• High school diploma or GED. Minimum five years of progressively responsible administrative experience in a corporate legal department, law firm, governmental agency, regulatory organization, or similarly complex professional environment.
• Experience supporting multiple attorneys, executives, or senior professionals. Knowledge of legal terminology and professional legal-office practices. Experience preparing, proofreading, formatting, and managing complex legal, regulatory, or business documents.
• Requires the ability to manage multiple assignments, shifting priorities, and time-sensitive deadlines with initiative, accuracy, responsiveness, and a high sense of urgency. Must be highly organized, detail-oriented, and able to anticipate needs, identify and resolve problems, exercise sound judgment, and follow assignments through completion.
• Excellent grammatical, punctuation, spelling, proofreading, written communication, and interpersonal skills. Advanced proficiency with Microsoft Word, Outlook, Excel, PowerPoint, Teams, and related Microsoft 365 applications.
• Ability to handle confidential and sensitive legal, employee, financial, and business information with discretion. Ability to work independently and collaboratively with employees and external parties at all organizational levels.
• Experience coordinating calendars, meetings, travel, expense reports, invoices, and administrative deadlines. Ability to work on-site in the Washington, DC office consistent with business and office-support requirements.
• Experience supporting federal regulatory matters, coordinating governmental filings, managing professional office operations, or using legal matter management, document management, electronic filing, expense, procurement, or travel systems preferred. Associate’s or bachelor’s degree and a legal administrative assistant, legal secretary, or paralegal certificate are preferred.

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values

Connected, Committed, Trustworthy, Safe

Our Employee Commitments

• Work that makes a difference
• A team you can count of
• Opportunities to grow
• Rewards that help you thrive

Xcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form.

Non-Bargaining

The anticipated starting base pay for this position is: $33.90 to $47.44 per hour

This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Flexible Spending Account, Health Care Flexible Spending Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 11/29/26

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Accessibility Statement

Xcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form. For any other application related questions, including application follow-ups or technical issues, please use our Recruiting Assistance, Electra, for assistance. Electra can be found in the lower right-hand corner of our Xcel Energy Careers site.