Operations Coordinator Jobs in Miami, FL

Type: Full-TimeWork Arrangement: Hybrid – Flexible Remote & On-SiteCompensation: To be discussed based on experience and qualifications

About Us

ATOMIC Cleaning Services is a professional cleaning company specializing in residential properties, vacation rentals, and short-term rental operations.

We are looking for a highly organized, proactive, and experienced Senior Administrative & Operations Coordinator to oversee administrative processes, coordinate cleaning teams, maintain client relationships, and ensure exceptional service quality across our properties.

This position is ideal for someone who enjoys combining administrative responsibilities with hands-on operational coordination and team leadership.

Key Responsibilities

Administrative & Financial Support

• Manage administrative records, invoices, payments, and accounts receivable.
• Coordinate vendor payments and maintain accurate financial documentation.
• Support bookkeeping, tax preparation, insurance renewals, and company compliance documentation.
• Prepare operational, financial, and management reports.
• Maintain organized digital records, contracts, and internal documentation.

Operations & Team Coordination

• Coordinate daily and weekly cleaning schedules.
• Assign cleaning teams according to property requirements, reservations, and service priorities.
• Monitor staff attendance, assignments, and performance.
• Coordinate schedule changes, replacements, and urgent cleaning requests.
• Support employee onboarding, training, and operational procedures.

Property Inspections & Quality Control

• Conduct on-site inspections to verify cleaning quality.
• Ensure properties meet established cleanliness and presentation standards.
• Supervise standard, deep, and specialized cleaning services.
• Monitor cleaning supplies, linens, and inventory.
• Report property damages, maintenance issues, and missing items.
• Ensure timely property readiness for guest check-ins.

Client Relations & Communication

• Communicate professionally with clients, property managers, vendors, and employees in English and Spanish.
• Respond to customer inquiries and resolve service-related issues.
• Follow up on client satisfaction and service quality.
• Assist with proposals, estimates, and new client coordination.

Process Improvement

• Develop and maintain cleaning checklists and operational procedures.
• Identify opportunities to improve efficiency and reduce operational costs.
• Monitor service quality, productivity, and operational performance.
• Provide regular updates and reports to management.

Qualifications

Required:

• Fluency in English and Spanish, both written and spoken.
• Minimum 3 years of relevant administrative or operations experience.
• Experience coordinating teams, schedules, or service operations.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office, Google Workspace, and digital management tools.
• Ability to manage multiple priorities and work independently.
• Reliable transportation and availability to travel between properties.
• Authorization to work in the United States.

Preferred:

• Experience in cleaning services, housekeeping, hospitality, or property management.
• Familiarity with short-term rental operations, including Airbnb and vacation rentals.
• Experience with invoicing, bookkeeping support, payroll coordination, or QuickBooks.
• Previous experience supervising cleaning or field service teams.

Work Schedule & Flexibility

This is a full-time, hybrid position with a flexible work arrangement.

Administrative responsibilities may be performed remotely, while on-site visits will be required for property inspections, team coordination, quality control, and operational needs.

The schedule will be coordinated according to business priorities and property requirements.

Compensation

Competitive compensation based on experience, qualifications, and responsibilities. Details will be discussed during the hiring process.

How to Apply

Please submit your resume in English, highlighting your administrative, operational, and supervisory experience.

Join ATOMIC Cleaning Services and help us deliver exceptional cleaning services through operational excellence, strong leadership, and outstanding customer care.

Tipo de puesto: Tiempo completo

Sueldo: A partir de $3,000.00 al mes

Beneficios:

• Flexible schedule

Lugar de trabajo: Híbrido en Miami, FL 33162