Operations Coordinator Jobs in Chicago, IL
Operations Coordinator jobs in Chicago are concentrated in the Loop, River North, and Fulton Market, across logistics, healthcare, financial services, and professional services firms. Employers actively hiring right now include Tempus, Herc Rentals, and BRAVEN. See the openings below and apply to the ones that match your experience.
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Who We Are:
For 140 years, National Louis University has been driven by one core belief: education changes lives. Since our founding, we've stayed grounded in the values of innovation, access, excellence, and equity, and we've never wavered from the idea that education is the greatest lever for social and economic mobility. We are a student-focused community built on continuous improvement and a genuine commitment to serving those we teach. Through education, we empower change and build stronger, healthier communities. Our hard-working team runs on collaboration and mutual respect, for one another and for every student we serve.
What You Will Do:
The College Operations Coordinator has the responsibility of overseeing the day-to-day operations of the college by assisting and supporting the office of the dean, school directors, and college faculty. This position is required to be on campus 4-5 days a week to support the needs of the College and College Leadership.
- Performs administrative support as necessary for the NCE Core Leadership by creating/editing written and electronic correspondence, arranging meetings, taking minutes, editing reports, preparing and distributing agendas and/or minutes, etc.
- Assists with such tasks as preparing accreditation and/or licensing documentation for IBHE, ISBE, CAEP, HLC, SPA Reports, etc.
- Provides required assistance for and at NCE-sponsored internal and external events and for NCE publications such as NCE FastNotes.
- Supports accreditation and assessment processes and helps maintain compliance with the university calendar, in consultation with program leadership and the dean's office.
- Provides and maintains all record keeping on behalf of the NCE Academic Programs and Directors, including all electronic files, reports, grant applications and regulations, and all records of external and internal meetings.
- Provides advanced assistance to college and program leadership in preparation for meetings on and off campus and electronically, including all College and Program Advisory Boards. Proactively assists with report writing, program handbook updates, gathering data, preparing presentations, charts, summaries, and analysis.
- Keeps track and submits Professional Development credits (CEUs) for ISBE. Manages the database and sends an accountability report to ISBE.
- Updates all NCE program web pages in coordination with the appropriate units.
- Assist new faculty with onboarding, including help with getting office keys, supplies, and how to get computers, hardware, etc.
- Performs administrative support as necessary, answering and directing incoming college and program calls/emails and student inquiries to the appropriate person.
- High School Diplomat/GED Required
- Minimum of 1 year of experience in related administrative support, preferably in higher education/university
- Proven track record for effectively prioritizing tasks, uses schedules well, anticipates what needs to be done and completes work efficiently.
- Experience with a variety of technology tools including: Google, Microsoft Office, Zoom, calendars, shared drives and learns new technology quickly.
- Problem Solving: Takes initiative to identify, define, and resolve challenges. Assesses root causes, generates and evaluates options, and implements practical solutions—adapting quickly to new or unexpected issues with sound judgment and minimal oversight.
- Flexibility & Adaptability: Responds constructively to change, ambiguity, and shifting priorities. Adjusts approach, mindset, and strategies to meet evolving needs. Maintains effectiveness and composure in dynamic environments, and supports others through transitions.
- Ability to Learn New Skills: Tends to learn new skills quickly on his/her own AND apply them both quickly and effectively to work situations.
NLU Inclusion Statement:
National Louis University is deeply committed to serving its community, advancing access and equity, and ensuring that all individuals are welcomed and valued. We are dedicated to fostering a culture where diversity, equity, and inclusion remain at the core of who we are. These are more than just words to us: they are truly a way of life for the NLU community. We recognize that differences in abilities, age, ethnicity, gender (identity and expression), race, religion, sexual orientation, socio-economic status, and background bring richness to our work environment. We affirm diverse perspectives, innovative contributions, and authentic presentations of self from every member within the NLU community. We believe inclusion is grounded in the actions we intentionally take each day. Our goal is to inspire and empower NLU employees and community members to cultivate an environment where we collectively focus on uplifting and advancing our institutional culture.
The salary range of the grade for this position is $22.38 to $31.33 per hour (typical workweek is 37.5 hours). Compensation decisions are dependent upon the facts and circumstances of each position and candidate. Offers are based on multiple factors permitted by law, including but not limited to: budgetary considerations, job-related knowledge/skills, experience, market considerations, tenure and standing with the university (applicable to current employees), and internal equity.
Please include the following along with your application:
- Resume (Required)
- Cover Letter (Optional)
- Current NLU employees please also submit an Internal Posting Form
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Who's Hiring



Top Industries Hiring
- Manufacturing
- Technology & Software
Operations Coordinator Jobs in Chicago: Frequently Asked Questions
How do I get an operations coordinator job in Chicago?
Focus your search on the Loop and Fulton Market, where Chicago's densest concentration of corporate headquarters, logistics companies, and healthcare systems post operations roles. Candidates who stand out here typically bring experience with process improvement, vendor coordination, or cross-functional project support. Familiarity with Chicago's major industry clusters, including supply chain, professional services, and health tech, signals local market relevance and gives your application a concrete edge.
Which companies hire operations coordinators in Chicago?
Chicago operations coordinator roles are posted by Tempus, Herc Rentals, and BRAVEN and others right now, based on current listings on Migrate Mate as of September 2026. Chicago's mix of Fortune 500 headquarters, regional logistics firms, and large hospital networks makes it one of the more active markets for this role in the Midwest.
Are there remote operations coordinator jobs in Chicago?
Yes, though availability depends heavily on the type of role. Desk-based and analytical operations coordinator positions, such as those in SaaS, financial services, or consulting, are more likely to offer flexibility, while roles tied to facilities, warehousing, or on-site coordination are almost always in person. About 56% of operations coordinator openings tied to Chicago are remote or hybrid as of September 2026, with hybrid arrangements most common among the city's tech and professional services employers.
How can I get an operations coordinator job in Chicago with little or no experience?
The most realistic entry path in Chicago is through administrative or coordinator assistant roles at large employers in healthcare, logistics, or corporate services, sectors that routinely hire and develop entry-level talent. Chicago's hospital networks, third-party logistics providers, and professional services firms regularly bring on coordinators who move up from administrative support. Building familiarity with tools like Salesforce, project management software, or inventory systems helps you compete locally, even without a long work history.
Which industries hire the most operations coordinators in Chicago?
The sectors hiring the most operations coordinators in Chicago are Manufacturing and Technology & Software, based on current listings on Migrate Mate as of September 2026. Chicago's role as a national hub for logistics infrastructure, corporate headquarters, and one of the country's largest healthcare markets drives consistent, year-round demand for operations coordinators across these fields.
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