Office Operations Manager Jobs in Illinois
Office Operations Manager jobs in Illinois are concentrated in Chicago, Naperville, and Schaumburg, where corporate headquarters, regional distribution centers, and professional services firms generate steady demand across facilities coordination, process improvement, and administrative leadership. Major employers with a lasting Illinois presence, including Walgreens Boots Alliance, United Airlines, and Caterpillar, regularly hire for these roles at levels from team lead to director of operations. Demand in the Chicago metro is among the most active in the Midwest. Find a role that fits below and apply directly.
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Showing 5 of 16+ Office Operations Manager jobs
Company Overview
Greenpath Clinic is a multidisciplinary team offering mental health counseling, psychological testing, and holistic therapies. Its care focuses on concerns such as anxiety, depression, chronic pain, infertility support, weight loss, and family issues.
Job Summary
As Medical Office Operations Coordinator, you’ll keep daily clinic operations organized and responsive. You’ll support patients and staff, coordinate administrative workflows, and help maintain accurate records and sound financial and compliance practices. The goal is to create and maintain clear, well-managed office processes that help patients access care and enable clinical teams to focus on treatment.
Responsibilities
- Coordinate scheduling, patient management, medical administrative support, and customer service.
- Maintain medical records and electronic health records (EHR), including workflows in electronic medical record (EMR) systems and patient management software.
- Support medical billing, budgeting, fiscal and financial management, and practice management.
- Supervise and coordinate healthcare staff; communicate clearly with teams and support human resources processes.
- Follow Health Insurance Portability and Accountability Act (HIPAA) requirements and applicable health regulation policy; support compliance, managed care.
Experience
- Medical office experience and experience in office, clinic, or healthcare practice management are relevant; supervising experience and managing teams as a healthcare practice manager are valuable.
- Familiarity with Microsoft Office, medical terminology, medical billing, EMR/EHR systems, and electronic health records management is useful.
This is not a front desk or basic administrative role.
We are looking for someone who can own operational systems, manage billing workflows, support financial tracking, and help streamline the business side of a growing clinical practice.
This role is ideal for someone who thinks in systems, numbers, and processes — not just tasks.
Position Overview
- Part-time (15–25 hours/week to start)
- Potential to grow into full-time based on performance
- Hybrid role (minimum 2 on-site days/week required)
- Location: Naperville, IL (800 W 5th Avenue)
Core Responsibilities (High-Ownership Role)
You will be responsible for supporting and improving the operational backbone of the practice, including:
- Full calendar and scheduling management across providers
- Insurance verification, billing workflows, claims tracking, and follow-up
- Revenue cycle support and basic financial/operations tracking
- Patient intake systems and documentation flow management
- Managing EHR / practice management systems (end-to-end ownership of workflows)
- Handling patient communication with professionalism and structure
- Identifying inefficiencies and improving systems and processes
- Supporting light business operations, reporting, and administrative strategy
- Assisting with digital operations, systems organization, and practice scaling support
What We Are Looking For (Strict Requirements):
- Prior experience in a medical, mental health, or healthcare practice is required
- Strong experience with billing, insurance, or revenue cycle management
- High-level computer literacy and ability to learn systems quickly
- Strong understanding of structured workflows, scheduling systems, and operational logic
- Excellent written and spoken English
- Ability to work independently without supervision and take full ownership of tasks
- Strong attention to detail and comfort working with data, numbers, and systems
Preferred Experience (Strong Plus)
- Experience in psychology or outpatient mental health settings
- Familiarity with platforms such as Office Ally, SimplePractice, TheraNest, or similar
- Basic accounting or bookkeeping experience
- Experience in operations, office management, or business support roles
- Exposure to digital systems, automation, or process improvement
- Light marketing / business development support experience
The ideal candidate:
- Naturally brings structure, clarity, and order to complex workflows
- Thinks in systems rather than isolated tasks
- Is highly dependable, proactive, and internally motivated
- Can manage operational complexity without constant direction
- Understands that accuracy, consistency, and follow-through are non-negotiable
- Feels comfortable acting as a right-hand operations support partner
We are not looking for a receptionist, entry-level assistant, or someone seeking a basic office job. We are looking for someone who can reduce operational load at a high level and help the practice function more efficiently and intelligently.
Compensation
$21–$24/hour, depending on experience, skill level, and demonstrated operational ability as a stating rate, with merit based rate promotion.
To Apply Please submit:
- Resume
- Cover Letter —1)summary of relevant healthcare operations/billing experience, and 2)description of systems, workflows, or processes you have managed or improved
Pay: $21.00 - $24.00 per hour
Expected hours: 20.0 – 25.0 per week
Benefits:
- Flexible schedule
Work Location: In person
Company Overview
Greenpath Clinic is a multidisciplinary team offering mental health counseling, psychological testing, and holistic therapies. Its care focuses on concerns such as anxiety, depression, chronic pain, infertility support, weight loss, and family issues.
Job Summary
As Medical Office Operations Coordinator, you’ll keep daily clinic operations organized and responsive. You’ll support patients and staff, coordinate administrative workflows, and help maintain accurate records and sound financial and compliance practices. The goal is to create and maintain clear, well-managed office processes that help patients access care and enable clinical teams to focus on treatment.
Responsibilities
- Coordinate scheduling, patient management, medical administrative support, and customer service.
- Maintain medical records and electronic health records (EHR), including workflows in electronic medical record (EMR) systems and patient management software.
- Support medical billing, budgeting, fiscal and financial management, and practice management.
- Supervise and coordinate healthcare staff; communicate clearly with teams and support human resources processes.
- Follow Health Insurance Portability and Accountability Act (HIPAA) requirements and applicable health regulation policy; support compliance, managed care.
Experience
- Medical office experience and experience in office, clinic, or healthcare practice management are relevant; supervising experience and managing teams as a healthcare practice manager are valuable.
- Familiarity with Microsoft Office, medical terminology, medical billing, EMR/EHR systems, and electronic health records management is useful.
This is not a front desk or basic administrative role.
We are looking for someone who can own operational systems, manage billing workflows, support financial tracking, and help streamline the business side of a growing clinical practice.
This role is ideal for someone who thinks in systems, numbers, and processes — not just tasks.
Position Overview
- Part-time (15–25 hours/week to start)
- Potential to grow into full-time based on performance
- Hybrid role (minimum 2 on-site days/week required)
- Location: Naperville, IL (800 W 5th Avenue)
Core Responsibilities (High-Ownership Role)
You will be responsible for supporting and improving the operational backbone of the practice, including:
- Full calendar and scheduling management across providers
- Insurance verification, billing workflows, claims tracking, and follow-up
- Revenue cycle support and basic financial/operations tracking
- Patient intake systems and documentation flow management
- Managing EHR / practice management systems (end-to-end ownership of workflows)
- Handling patient communication with professionalism and structure
- Identifying inefficiencies and improving systems and processes
- Supporting light business operations, reporting, and administrative strategy
- Assisting with digital operations, systems organization, and practice scaling support
What We Are Looking For (Strict Requirements):
- Prior experience in a medical, mental health, or healthcare practice is required
- Strong experience with billing, insurance, or revenue cycle management
- High-level computer literacy and ability to learn systems quickly
- Strong understanding of structured workflows, scheduling systems, and operational logic
- Excellent written and spoken English
- Ability to work independently without supervision and take full ownership of tasks
- Strong attention to detail and comfort working with data, numbers, and systems
Preferred Experience (Strong Plus)
- Experience in psychology or outpatient mental health settings
- Familiarity with platforms such as Office Ally, SimplePractice, TheraNest, or similar
- Basic accounting or bookkeeping experience
- Experience in operations, office management, or business support roles
- Exposure to digital systems, automation, or process improvement
- Light marketing / business development support experience
The ideal candidate:
- Naturally brings structure, clarity, and order to complex workflows
- Thinks in systems rather than isolated tasks
- Is highly dependable, proactive, and internally motivated
- Can manage operational complexity without constant direction
- Understands that accuracy, consistency, and follow-through are non-negotiable
- Feels comfortable acting as a right-hand operations support partner
We are not looking for a receptionist, entry-level assistant, or someone seeking a basic office job. We are looking for someone who can reduce operational load at a high level and help the practice function more efficiently and intelligently.
Compensation
$21–$24/hour, depending on experience, skill level, and demonstrated operational ability as a stating rate, with merit based rate promotion.
To Apply Please submit:
- Resume
- Cover Letter —1)summary of relevant healthcare operations/billing experience, and 2)description of systems, workflows, or processes you have managed or improved
Pay: $21.00 - $24.00 per hour
Expected hours: 20.0 – 25.0 per week
Benefits:
- Flexible schedule
Work Location: In person
See All 16 Office Operations Manager Jobs in Illinois
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Find JobsOffice Operations Manager Jobs by City in Illinois
Where Illinois roles are concentrated, by current openings.
Office Operations Manager Job Market in Illinois
A snapshot from current Illinois openings, updated as new roles post.
Who's Hiring
What Illinois Employers Look For
The qualifications that appear most often in office operations manager jobs across Illinois.
- Bachelor's degree in business administration, management, or a closely related field
- Five or more years of progressive office or operations management experience
- Demonstrated experience managing budgets, vendor contracts, and facility resources
- Proficiency with Microsoft 365, project management platforms, and HRIS systems
- Strong record of leading cross-functional teams and improving operational workflows
- Experience with compliance reporting and Illinois employment law or regulatory requirements
Office Operations Manager Jobs in Illinois: Frequently Asked Questions
How do you become a office operations manager in Illinois?
Most Illinois employers expect a bachelor's degree in business administration, operations management, or a related field, followed by several years in progressively responsible administrative or operational roles. Illinois does not issue a state license for this position, so advancement depends on demonstrated performance and relevant credentials. Certifications such as the Certified Manager designation from the Institute of Certified Professional Managers or a Project Management Professional credential are recognized and valued by Illinois hiring teams.
Which companies hire office operations managers in Illinois?
Employers hiring office operations managers in Illinois right now include Aon, PwC, and AbbVie, based on current listings on Migrate Mate as of November 2026. Illinois's concentration of Fortune 500 headquarters and large regional service operations means openings appear across industries from healthcare and logistics to financial services and technology.
Which Illinois cities have the most office operations manager jobs?
Chicago, Niles, and Urbana have the most office operations manager openings in Illinois. Chicago anchors the market because of its dense concentration of corporate offices, consulting firms, and regional headquarters, while Naperville and Schaumburg attract openings from the large suburban business campuses and distribution operations that have relocated or expanded along the I-88 and I-90 corridors.
Are there remote office operations manager jobs in Illinois?
Yes, but they're rare. Office operations managers are typically expected on-site because the role involves coordinating facilities, vendors, and in-person staff. About 44% of office operations manager openings tied to Illinois are remote or hybrid as of November 2026, and those arrangements tend to cover administrative oversight or project coordination duties that don't require a physical presence every day.
How can I get hired as a office operations manager in Illinois with little or no experience?
The most realistic entry path is securing an administrative coordinator or office coordinator role at a large Illinois employer and building toward operations oversight from there. Chicago-area healthcare systems, logistics companies, and professional services firms frequently hire office coordinators and operations associates without requiring prior management experience. Earning a Certified Manager credential or completing an operations-focused certificate program through an Illinois community college strengthens a candidacy, and lateral moves from roles in facilities coordination, executive assistance, or team lead positions are common stepping stones.
Where can I find and apply to office operations manager jobs in Illinois?
You can find and apply to office operations manager jobs in Illinois on Migrate Mate, which lists current Illinois openings across industries and experience levels. Find roles that fit your background and apply directly to the employers posting them.
See All 16 Office Operations Manager Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
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